---
title: "Instance Nicknames for Multi-Instance Switching"
slug: "multi-instance-nicknames"
description: "Set a custom display name for an instance in the multi-instance switcher. Requires Edit Instance Nicknames permission; changes apply to all users."
updated: 2026-01-12T08:00:08Z
published: 2026-01-12T08:00:08Z
canonical: "docs.restaurant365.com/multi-instance-nicknames"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Instance Nicknames for Multi-Instance Switching

An instance nickname is an alternate display name for an instance in the [multi-instance switcher](/doc/docs/multi-instance-switching). The multi-instance switcher in the system header lists the instances available to a user and supports switching between them. By default, each instance is displayed using its URL name. This is the portion of the URL that appears before ‘.restaurant365.com’.

Instance nicknames can be viewed and edited on the [**Instances screen**](/doc/docs/my-instances). Changes made to an instance nickname are reflected in the multi-instance switcher for all users with access to the instance.

> [Multi-instance switching](/doc/docs/multi-instance-switching) is available for [brand-managed instances](/doc/docs/brand-managed-instances-overview) and [partner-managed instances](/doc/docs/channel-partners).

---

## Security

Users with the following permission can edit instance nicknames:

- Administration → System Setup → Edit Instance Nicknames

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Update Instance Nicknames

Follow these steps to update an instance nickname for all users:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Instances screen**](/doc/docs/my-instances).**

1. Select the **multi-instance switcher** in the system header.
2. Select **Manage instances**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-02NCEX5P.png)

****2)** In the **row** for the desired instance, enter a new **nickname**.**

The search bar filters the instances list based on the instance/URL or the current nickname.

> Nickname changes are saved automatically and take effect immediately.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L7LPKR1E.png)