---
title: "Matching Rule Record"
slug: "matching-rule-record"
description: "Matching Rule record fields: conditions, bank activity types, and matching targets for auto-matching in Bank Activity."
updated: 2026-07-29T19:30:42Z
published: 2026-07-29T19:30:42Z
canonical: "docs.restaurant365.com/matching-rule-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Matching Rule Record

Matching Rule records are viewed and created from the [Rule Vault](/doc/docs/rule-vault-overview-security). Matching Rules set the conditions required for imported [bank activity](/doc/docs/bank-activity-overview) to match to existing R365 records. R365 has [default matching rules](/doc/docs/rule-vault-default-matching-rules) that can marked active or inactive but cannot be edited further. Users can also create matching rules to customize matching conditions.

---

## Security

**The following permissions are associated with bank rules:**

- Banking → Bank Activity → Bank Rules →
  - View Bank Rules
  - Edit Bank Rules
  - Create Bank Rules
  - Activate Bank Rules
  - Delete Bank Rules

---

## Navigation

****Open an Existing Matching Rule****

1. Navigate to the [**bank activity page**.](/doc/docs/bank-activity-page) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0K8II4SW.png)
2. Click **Rule Vault.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0IXQ0GSL.png)
3. To view an existing Matching Rule click the desired row.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YM88DNLT.png)

****Create a New a Matching Rule****

1. Navigate to the [**bank activity page**.](/doc/docs/bank-activity-page) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0K8II4SW.png)
2. Click **Rule Vault.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ERKNO3J4.png)
3. To open a new Matching Rule , click **New Rule** then **Matching Rule.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LAM5LO8M.png)

---

## Custom Matching Rule Record

Matching rules automatically include an uneditable condition that requires the bank activity amount to exactly match the R365 transaction amount.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VTTAWJ73.png)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Copy | Duplicates the current rule and opens the duplicated record. > [!NOTE] > R365 default matching rules **cannot** be copied. > [!NOTE] > This button is disabled for new rules until the rule is saved. |
| **2** | Trashcan | Deletes the current rule. > [!NOTE] > This button is disabled for new rules until the rule is saved. |
| **3** | Create | Creates the matching rule and defaults it to active. This button is replaced with a **save** button for existing rules. > [!NOTE] > This button is disabled for new rules until all required fields have been completed. |
| **4** | Mark Inactive | Marks the current rule as inactive. This button is replaced with a **mark active** button inactive rules. Learn more about [rule Statuses](/doc/docs/rule-vault-mark-as-inactive). > [!NOTE] > This button is disabled for new rules until the rule is saved. |
| **5** | Full Screen/ Minimize Screen | Expands the side sheet to full screen or collapses the sidesheet from full screen. |
| **6** | Close | Closes the rule without saving. |
| **7** | Name | The name of the matching rule. Up to 50 characters can be entered. |
| **8** | Description | An optional text field to describe the rule. Up to 75 characters can be entered. |
| **Bank Account Assignment** |
| **9** | Bank Accounts | The bank accounts that will be assigned to this rule. A rule will only be applied to activity imported into the bank accounts selected here. If a bank account is not selected, then activity imported into that account will not follow this rule. Bank accounts can be assigned by account number, legal entity, or bank. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BS47CHHE.png) |
| **Matching Conditions** |
| **10** | Match Bank Activity to: | Sets the account type the bank activity should look to match to: - **Imported Account** - Imported bank activity associated with an R365 bank account. - [**Undeposited Funds**](/doc/docs/undeposited-funds) - The holding account for funds that have been received but not yet deposited to the bank. > This field is only available when the transaction type (#11) is set to ‘Cash In’. |
| **11** | Transaction Type | The type of transaction the rule can be applied to. Options include: - Cash In (Deposit) - Cash Out (Expense/Withdrawal) |
| **12** | Source | Determines which transaction type the rule criteria will reference. Options include: - **Bank Activity:** References bank activity transactions. - **R365 Transaction:** References data from existing transactions created in R365 (e.g., AP Payment, Bank Expenses, Bank Deposits, or Journal Entries). - When R365 transaction is selected, the available options in the Transaction field will adjust based on the selected Transaction Type (Cash In or Cash Out). |
| **13** | Transaction Field | Specifies the fields used for matching criteria based on the selected source. The transaction field selected determines the function and rule value options available. **R365 Transaction Field Options:** - **Cash In:** When **cash in** is selected, the rule conditions reference the fields on the bank deposit header or journal entry line, depending on the field selected. - ****Location**:** > The location field references the deposit header and journal entry line. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the location name in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the location name in order for the rule to be applied. - **Starts with**: Requires the location name to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the location name to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. - ****Date**** > The date field references the deposit header and journal entry header. When selected, the **function** options are: - **Equal to** - **Within** - When selected, the following additional options are displayed: - **Days**: Accepts whole numbers up to 1000 - **Before** or **After** dropdown - **After** - **After or equal to** - **Before** - **Before or Equal to** When selected, the rule value field accepts dates in the MM/DD/YYYY format. - ****Comment**** > The comment field **only** references the journal entry line. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the comment in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the comment in order for the rule to be applied. - **Starts with**: Requires the comment to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the comment to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. - ****Check Memo**** > The **check memo** field **only** references the deposit header. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the check memo in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the check memo in order for the rule to be applied. - **Starts with**: Requires the check memo to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the check memo to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. - **Cash out:** When **cash out** is selected, the rule conditions reference the fields on the AP payment header, the bank expense header, or the journal entry line, depending on the selected field. - ****Location**** > The location field references the AP payment header, bank expense header, or journal entry line. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the location name in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the location name in order for the rule to be applied. - **Starts with**: Requires the location name to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the location name to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. - ****Date**** > The date field references the the AP payment header, bank expense header, or journal entry header. When selected, the **function** options are: - **Equal to** - **Within** - When selected, the following additional options are displayed: - **Days**: Accepts whole numbers up to 1000 - **Before** or **After** dropdown - **After** - **After or Equal to** - **Before** - **Before or Equal to** When selected, the **rule value** field accepts dates in the MM/DD/YYYY format. - ****Comment**** > The comment field references the AP payment header or journal entry line. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the comment in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the comment in order for the rule to be applied. - **Starts with**: Requires the comment to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the comment to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. - ****Check Memo**** > The **check memo** field **only** references the bank expense header. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the check memo in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the check memo in order for the rule to be applied. - **Starts with**: Requires the check memo to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the check memo to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. - ****Payment Method**** > The payment method field references the AP Payment header **only.** When selected, the **function** options are: - **Equal to** - **Not Equal to** When selected, the **rule value** offers a menu of the following options: - **R365 Payments** - **ACH** - **Check** - **Auto-Direct Debit** - **Credit Card** - ****Vendor**** > The vendor field references the AP payment header or bank expense header. When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the vendor name in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the vendor name in order for the rule to be applied. - **Starts with**: Requires the vendor name to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the vendor name to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** accepts alphanumeric text. **Bank Transaction Field Options:** - ****Date**** When selected, the **function** options are: - **Equal to** - Selecting ‘equal to’ adds a **within** option that sets the range of acceptable days around the transaction date. Users can enter the number of days and choose whether it applies before (-), after (+), or both before and after (±). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AT0M27XY.png) - **Not Equal to** - **Greater than** - **Less than** - **Greater than or Equal to** - **Less than or equal to** - > ‘Greater than’ is used as after and ‘less than’ is used as before. When selected, the **rule value** field accepts dates in the MM/DD/YYYY format. - ****Amount**** When selected, the **function** options are: - **Equal to** When selected, the **rule value** field auto-populates as **transaction number** and cannot be edited. - ****Name**** When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the bank activity name in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the bank activity name in order for the rule to be applied. - **Starts with**: Requires the bank activity name to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the bank activity name to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** field accepts letters, numbers, and special characters. - ****Comment**** When selected, the **function** options are: - **Equal to**: Requires an exact match between the **rule value** entered and the bank activity name in order for the rule to be applied. - **Contains**: Requires the **rule value** to be present somewhere in the bank activity name in order for the rule to be applied. - **Starts with**: Requires the bank activity name to start with the **rule value** in order for the rule to be applied. - **Ends with**: Requires the comment to end with the **rule value** in order for the rule to be applied. When selected, the **rule value** field accepts letters, numbers, and special characters. |
| **14** | Function | The function or parameter used to tie the bank activity field to the rule value. Options for this field vary depending on the bank activity field selected. |
| **15** | Rule Value | The user entered value the rule is referencing to match to in bank activity. This field will vary depending on the bank activity field selected. |
| **16** | + Plus Condition | Adds an additional condition row that can be edited. |

Restaurant365

Access rights granted to users or user roles that dictate what actions they can perform within the system.

An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed.

Journal entry (JE) Record posted to the General Ledger to document financial activity.