--- title: "Time Off Tab (Manager Tools)" slug: "manager-tools-time-off" description: "Time Off tab on Manager Tools — searchable grid of all employee time off requests with status, type, and location. Approve or create requests here." updated: 2026-09-23T19:28:38Z published: 2026-10-06T06:00:00Z canonical: "docs.restaurant365.com/manager-tools-time-off" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Time Off Tab (Manager Tools) The Time Off tab of the [Manager Tools](/doc/docs/manager-tools) page lists all pending, approved, and denied employee time off requests. A time off request applies to every location associated with the employee. Only users with access to the employee's primary location can approve, deny, or cancel the request. Approving, denying, or canceling the request applies to every location associated with the employee. When a scheduled shift is published that overlaps an approved request, only the approved request for that location is automatically canceled. > Managing users with access to scheduling and manager tools can also create time off requests for employees from the mobile app or the Schedule Requests page. For more information about creating via mobile, see [Create Time Off for an Employee (Mobile)](/doc/docs/create-a-time-off-request-for-an-employee-via-mobile), or read more about [creating time off from the Schedule Requests page](/doc/docs/create-time-off-for-an-employee-schedule-requests-page). --- ## Navigation **The Time Off tab is accessed from the [Manager Tools page](/doc/docs/manager-tools).** 1. Navigate to the [Manager Tools page](/doc/docs/manager-tools). 2. Select the Time Off tab. --- ## Security **Users with the following permission will be able to access the Time Off tab:** - Labor → Scheduling → Schedule → View Schedule Page - Labor → Schedule → Manager Tools These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). > Time off requests can also be reviewed, created, and imported from the Time off tab of the [Schedule Requests](/docs/manager-tools-time-off#) page, without requiring access to Manager Tools. --- ## Time Off Grid ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2654f4ee-c95b-4c42-9951-9b26363bcfaf.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A28Z&se=2026-11-09T18%3A01%3A28Z&sr=c&sp=r&sig=yM5f%2F00z%2FlE925NldN1CdQYXUItBFprdXIDpw7ba8o4%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Search | Enter two or more characters to search Location, Employee, and Status columns for the entered text. | | **2** | Table Actions | From this grid, do the following: - **Filter -** Opens the [Filter menu](/doc/docs/filtering-tables), where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button. - **Columns** - Opens the [Columns menu](/doc/docs/adjust-table-columns), where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button. - **Export** - [Exports the table](/doc/docs/export-grid-data) to a .csv file. - **Refresh Data** - Refreshes the table without changing the view. | | **3** | Time Off Request | Opens the Time Off Request sidesheet. | ### Grid Columns | **Column** | **Description** | | --- | --- | | Location Name | Location associated with the request. > A time off request applies to every location associated with the employee. Only users with access to the employee's primary location can approve, deny, or cancel a time off request. Approving or denying the request applies to every location associated with the employee. | | Employee | Employee associated with the request. | | Status | Status of the request: **Active** - Request has not been approved or denied. **Approved** - Request has been approved. **Canceled** - Request was denied or the employee canceled the request. | | Start Date | Date and time that the request starts. | | End Date | Date and time that the request ends. | | Created On | Date that the request was created. | | Created By | User and/or employee who created the request. | | Modified On | Date that the request was last modified. | | Modified By | User who last modified the request. | --- ## Time Off Request Sidesheet ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4GDEHEIK.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A28Z&se=2026-11-09T18%3A01%3A28Z&sr=c&sp=r&sig=yM5f%2F00z%2FlE925NldN1CdQYXUItBFprdXIDpw7ba8o4%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Action Buttons | The buttons displayed are dependent on the status of the time off request: **Deny** - Click to deny the time off request. **Approve**- Click to approve the time off request. > If [PTO Accruals](/doc/docs/pto-accruals-overview) is enabled, when a request is approved, PTO earnings associated with the request will be added to the associated day's DSS. > If PTO Accruals is enabled, the Approve button will be disabled when a time off request would result in a negative balance and the associated rule does not allow negative balances. **Cancel Approval**- Click to deny an approved request. > If [PTO Accruals](/doc/docs/pto-accruals-overview) is enabled, canceling an approved DSS will remove the associated PTO earnings from the DSS. | | **2** | Help Menu | This will open the [Help Menu](/doc/docs/help-menus). | | **3** | Full Screen | This will expand the sidesheet to fullscreen. The sidesheet can then be returned back to its original size by clicking the minimize icon. | | **4** | Close | This will close the sidesheet without saving. | | **5** | Employee Information | Details about the employee making the time off request, including: - Name - Location - Jobs - Number of approved requests in the last 30 days | | **6** | Time Off Information | Details about the time off request, including status, requested date(s), requested times, and reason. > **Notes About This Field** > > - Times requested will only be displayed if the 'All Day' toggle switch is 'Off'. Otherwise, the full day is requested. > - The All Day toggle **cannot** be turned off when the request spans multiple days. > - The Reason field is not displayed when PTO Accruals is enabled. > - This section is locked and cannot be edited. | | **7** | Employee Comments | Comments made by the employee when submitting the request. > If no comments were made, this section will not be displayed. | | **8** | Manager Notes | Optional comments made by the manager when approving or denying the request. > Manager Notes are visible to the employee. | | **9** | Time Off Icon | Indicates the status of the request: - ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e0e9ebf4-4839-485b-915d-4bb30d95dece.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A28Z&se=2026-11-09T18%3A01%3A28Z&sr=c&sp=r&sig=yM5f%2F00z%2FlE925NldN1CdQYXUItBFprdXIDpw7ba8o4%3D) - Request is in 'Active' status. - ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/f719e911-b3c7-468e-baf8-c4454d1ee5cb.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A28Z&se=2026-11-09T18%3A01%3A28Z&sr=c&sp=r&sig=yM5f%2F00z%2FlE925NldN1CdQYXUItBFprdXIDpw7ba8o4%3D) - Request is in 'Approved' status. - ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/f30fda37-a619-4e00-a6b2-488ead4d9a08.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A28Z&se=2026-11-09T18%3A01%3A28Z&sr=c&sp=r&sig=yM5f%2F00z%2FlE925NldN1CdQYXUItBFprdXIDpw7ba8o4%3D)- Request is in 'Declined' or 'Cancelled' status. | | **10** | Balance Information | PTO accrual balance information, including: **Accrual Rule** - Accrual rule applied to the request. **Current Balance** - Employee's balance for the displayed accrual rule. **Requested Hours** - Total PTO hours requested. **Remaining Balance** - Total accrual balance remaining if the request is approved. > This section is only displayed when [PTO Accruals](/doc/docs/pto-accruals-overview) is enabled. |