--- title: "Manage QuickBooks Vendor Mapping" slug: "manage-quickbooks-vendor-mapping" description: "Map R365 vendors to QBO vendors to enable invoice transmission to QuickBooks Online." updated: 2026-04-28T17:04:22Z published: 2026-05-18T11:00:17Z canonical: "docs.restaurant365.com/manage-quickbooks-vendor-mapping" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage QuickBooks Vendor Mapping Vendor mapping on the [QuickBooks mapping screen](/doc/docs/quickbooks-mapping-screen) connects R365 vendors to their corresponding QuickBooks Online (QBO) vendors, a required step for transmitting invoices to QBO. Vendors imported through the [Import Hub](/doc/docs/import-tool-page) are mapped to their QuickBooks vendors automatically during import. Vendors added to R365 outside of the Import Hub require mapping from the Vendors tab of the QuickBooks mapping screen. Mapping can be performed individually or in bulk. From the Vendors tab, users can [map R365 Vendors to external (QBO) vendors](/doc/docs/manage-quickbooks-vendor-mapping), a necessary step for transmitting invoices to QBO. The same process applies when mapping vendors for the first time or updating existing vendor mappings. Vendor management can be performed individually or in bulk from the vendors tab of the [QuickBooks mapping screen](/doc/docs/quickbooks-mapping-screen). --- ## Map R365 Vendors to QBO Vendors Individually To map or edit vendor mapping, follow these steps: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Integrations page**](/doc/docs/integrations-menu).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2GRI7GYM.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****2)** Expand the **Banking category**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VXM8GTFJ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****3)** Click the **QuickBooks card.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DPVRL0WF.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****4)** Click **edit mapping.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1T27DS3Z.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****5)** Click the **vendors** tab.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7PV8B39C.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****6)** Click the **Select QBO Company** dropdown, then select the desired **QBO company**.** > [!NOTE] > Only linked QBO companies will be displayed as options. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GZWJ15DD.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****7)** Click the **select external vendor** dropdown.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KXPJC65T.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****8)** Select the **external vendor** to map the R365 vendor to.** Users can scroll to locate the desired vendor, or type in the search box. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G0HH24Q2.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****9)** Click **save** in the top ribbon.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YVBT4ZTL.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) --- ## Map R365 Vendors to QBO Vendors in Bulk To map or edit vendor mapping in bulk, follow these steps: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Integrations page**](/doc/docs/integrations-menu).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2GRI7GYM.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****2)** Expand the **Banking category**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VXM8GTFJ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****3)** Click the **QuickBooks card.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DPVRL0WF.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****4)** Click **edit mapping**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1T27DS3Z.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****5)** Click the **vendors** tab.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7PV8B39C.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****6)** Click the **Select QBO Company** dropdown, then select the desired **QBO company**.** > [!NOTE] > Only linked QBO companies will be displayed as options. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GZWJ15DD.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****7)** Click the **checkbox** to select the desired vendors. *(Select all R365 vendors that will be mapped to the same external vendor.)*** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-D76MBOQS.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****8)** Click **edit external vendors** in the bottom right corner.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UBB0N97F.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****9)** Use the **dropdown** to select the desired **external vendor**.** Users can scroll through or begin typing in the search box to locate the vendor. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FT7RAUD3.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****10)** Click **update items.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DL9CFVWQ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D) ****11)** Click **save.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9VR7XG0R.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A12Z&se=2026-11-12T11%3A05%3A12Z&sr=c&sp=r&sig=gXj588CVvKOefS19b2jGlAOEIaHjkW7JVPySfu9hEtw%3D)