---
title: "Manage QuickBooks Location Mapping"
slug: "manage-quickbooks-location-mapping"
description: "Map R365 locations to QBO companies from the Location tab of the QBO mapping screen."
updated: 2025-08-25T21:58:55Z
published: 2025-08-25T21:58:55Z
canonical: "docs.restaurant365.com/manage-quickbooks-location-mapping"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage QuickBooks Location Mapping

The [QuickBooks Online (QBO) integration](/doc/docs/quickbooks-online-integration) requires users to manage location mapping from R365 to QBO.

From the Location tab, users can [map R365 locations to QuickBooks Online classes](/doc/docs/manage-quickbooks-location-mapping), with the option to map multiple R365 locations to a single QBO class. This mapping ensures that journal entry details are accurately assigned to the appropriate classes or locations when data is transmitted from R365 to QBO. Locations can be managed individually or in bulk from the locations tab of the [QuickBooks mapping screen](/doc/docs/quickbooks-mapping-screen).

---

## Map Locations Individually

To map or edit location mapping, follow these steps:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Integrations page**](/doc/docs/integrations-menu).**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2GRI7GYM.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****2)** Expand the **Banking category**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VXM8GTFJ.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****3)** Click the **QuickBooks card.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DPVRL0WF.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****4)** Click **edit mapping.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1T27DS3Z.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****5)** Click the **locations tab.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4P902WRN.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****6)** Click **expand** to expand to full screen. *(Optional)***

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HTRS3AP9.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****7)** Use the **Select QBO Company** dropdown to select the desired QBO company.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6RQ2HE01.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

> [!NOTE]
> Only connected QBO accounts will be displayed for selection.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-F6509RU2.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****8)** Use the **Select External Class** dropdown to select the QBO class. (*Optional*)**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-28EGT3KI.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BJW3V2YA.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****9)** Click **save** in the top ribbon.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GA4VUDUE.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

---

## Map Locations Individually

To map or edit location mapping in bulk, follow these steps:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Integrations page**](/doc/docs/integrations-menu).**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2GRI7GYM.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****2)** Expand the **Banking category**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VXM8GTFJ.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****3)** Click the **QuickBooks card.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DPVRL0WF.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****4)** Click **edit mapping.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1T27DS3Z.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****5)** Click the **locations tab.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4P902WRN.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****6)** Click **expand** to expand to full screen. *(Optional)***

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HTRS3AP9.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****7)** Click the **checkbox** next to the desired **locations**. *(Select all R365 locations that will be mapped to the same QBO company external class.)***

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DI2R5U62.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****8)** Click **edit external location.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-T7EMLFN3.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****9)** Use the **dropdown** selector to select the **QBO company**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VW5MLU4J.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LHKXXTYZ.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****10)** Use the **dropdown** selector to select the **external class.** (*Optional*)**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IXRM2TB7.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****11)** Click **update items.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-30R5URR3.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

****12)** Click **save** in the top ribbon.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WHYG7NB1.png?sv=2026-02-06&spr=https&st=2026-11-12T13%3A54%3A17Z&se=2026-11-12T14%3A54%3A17Z&sr=c&sp=r&sig=7Wcx3upw7MS%2FH%2BYy%2FUGZXfjGCbE5JdxrUA3bNWukchM%3D)

Restaurant365

Journal entry (JE) Record posted to the General Ledger to document financial activity.