--- title: "Manage Employee-Submitted Timecards" slug: "manage-employee-submitted-timecards" description: "Review and act on employee-submitted timecards from the R365 mobile app for shifts not logged by the POS." updated: 2026-05-13T16:25:20Z published: 2026-05-13T16:25:20Z canonical: "docs.restaurant365.com/manage-employee-submitted-timecards" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage Employee-Submitted Timecards Employee-submitted timecards are reviewed on the [Timecard page](https://docs.restaurant365.com/docs/en/timecard-page). Employees can create and submit timecards from the R365 mobile app to record a shift that wasn’t logged, such as a shift they forgot to clock in on. One submitted, the system displays a notice on the [Timecard page](/doc/docs/timecard-page). Submitted timecards are not included in worked hours until a manager approves them. Managers can approve or reject each submission: approving adds the hours to the employee's worked hours for payroll, while rejecting denies the submission and keeps it out of worked hours. --- ## Security Users must have the following permission(s) to review employee-submitted timecards: - Labor → Time & Attendance → Timecards - View Timecards - Approve Timecards These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation Employee-submitted timecards are reviewed on the Timecards page. ****Navigation** **Steps**** 1. Click the **Workforce** application. 2. Expand **Time & attendance.** 3. Click **Timecards**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ND319NZ8.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A56Z&se=2026-11-11T06%3A05%3A56Z&sr=c&sp=r&sig=Db9L3NtfJGebicjQoJkhgZzrgqxyKHp4y%2FvjVThDJQ8%3D) ****Search Bar**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A56Z&se=2026-11-11T06%3A05%3A56Z&sr=c&sp=r&sig=Db9L3NtfJGebicjQoJkhgZzrgqxyKHp4y%2FvjVThDJQ8%3D) --- ## Review Employee-Submitted Timecards To review employee-submitted timecards, navigate to the TImecards page and follow these steps: *Click steps to expand for additional information and images.* ****1)** Locate the **Submitted timecards** card and click **Review**.** The Submitted timecards card displays a count of pending employee submissions. The Submitted timecards window opens, listing all timecards awaiting review. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NOWQW9VB.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A56Z&se=2026-11-11T06%3A05%3A56Z&sr=c&sp=r&sig=Db9L3NtfJGebicjQoJkhgZzrgqxyKHp4y%2FvjVThDJQ8%3D) ****2)** In the **Submitted timecards** window, click **Review** next to the timecard to open.** Each entry in the list shows the employee name, date, time range, location, job, and the date the timecard was submitted. Click **Review** on a single entry to open that timecard. > [!NOTE] > Submitted timecards are not included in worked hours until approved. Click **Done** to close the window without taking action. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NM30Y43T.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A56Z&se=2026-11-11T06%3A05%3A56Z&sr=c&sp=r&sig=Db9L3NtfJGebicjQoJkhgZzrgqxyKHp4y%2FvjVThDJQ8%3D) ****3)** Review the timecard details.** The timecard opens as a sidesheet. The left panel shows **Shift Details**, including the proposed clock-in and clock-out times. The right panel shows the submitted timecard information: the proposed shift time, any note from the employee explaining the submission, and the submission timestamp and submitter name. The employee information section below shows the employee name, location, job, and hourly rate. The **Shift** section shows worked hours, business date, clock-in time, and clock-out time. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-C37XEB7V.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A56Z&se=2026-11-11T06%3A05%3A56Z&sr=c&sp=r&sig=Db9L3NtfJGebicjQoJkhgZzrgqxyKHp4y%2FvjVThDJQ8%3D) ****4)** Click **Approve** or **Reject**.** Clicking **Approve** accepts the submitted timecard. The hours are added to the employee's worked hours and are included in payroll processing. Clicking **Reject** denies the submission. The timecard is not added to worked hours. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EY4HZDIH.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A56Z&se=2026-11-11T06%3A05%3A56Z&sr=c&sp=r&sig=Db9L3NtfJGebicjQoJkhgZzrgqxyKHp4y%2FvjVThDJQ8%3D) Repeat these steps until all necessary timecards have been reviewed.