---
title: "Location Groups in Accounting"
slug: "location-groups-in-accounting"
description: "Use Location Groups in AP Invoices and Journal Entries to spread amounts evenly across multiple locations."
updated: 2025-08-25T22:00:34Z
published: 2025-08-25T22:00:34Z
canonical: "docs.restaurant365.com/location-groups-in-accounting"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Location Groups in Accounting

This article reviews using [Location Groups](/doc/docs/location-groups-overview) within the Accounting Module.

Location Groups can be used in both 'Accounting' and 'Operations'. Location Groups in 'Accounting' allow Users to spread AP Invoices and Journal Entries across multiple Locations without needing to select the Locations manually. Only Location Groups that have been configured for use in 'Accounting' will be available for AP Invoices and Journal Entries. To learn more about creating or editing Location Groups, please refer to the '[Location Groups Overview](/doc/docs/location-groups-overview)' article. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/99a11322-e47c-480d-8f50-534366ebd6ae.png)

---

## Location Groups in AP Invoices

When adding details to an [AP Invoice](/doc/docs/ap-invoices-create-an-invoice) for a Vendor that is entered 'By Account', Location Groups can be selected in the 'Select Location' drop-down menu. Selecting a Location Group will spread the detail amount evenly across all of the associated Locations.

> If multiple Location Groups and/or Locations are selected, each Location will only be used once for spread calculations.

> The 'Entry' method is found on the 'Vendor Additional Info' tab of [Vendor Records](/doc/docs/vendor-record). ![Graphical user interface, application Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/47a8e546-ce03-41b7-8704-0585cc9ff5ce.png)

Location Groups are found at the bottom of the 'Select Location' drop-down menu, below the list of Locations.

> Only Location Groups where the User has access to **all** of the associated Locations will be displayed

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/dfebcecd-3c12-48d7-aec0-5ab11e515472.png)

---

## Location Groups in Journal Entries

When adding details to a [journal entry](/doc/docs/new-journal-entry), Location Groups can be selected in the 'Select Locations' drop-down menu. Selecting a Location Group will spread the detail amount evenly across all of the associated Locations.

> If multiple Location Groups and/or Locations are selected, each Location will only be used once for spread calculations.

Location Groups are found at the bottom of the 'Select Locations' drop-down menu, below the list of Locations.

> Only Location Groups where the User has access to **all** of the associated Locations will be displayed

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/6dfce7f9-67b2-496d-9901-dc1479400825.png)

When a Location Group is selected, only GL Accounts available to **all** of the Locations within that Location Group can be used. If the selected GL account is not available for all Locations, the 'GL Account' field will be automatically cleared. Once a Location Group has been selected, the 'Select Account' drop-down menu will only list GL Accounts that all Locations have access to.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/8b0dc746-7f30-41ac-8ee3-ab6c8459691b.png)

Journal entry (JE) Record posted to the General Ledger to document financial activity.

Financial account used to record specific transactions in the general ledger.