---
title: "Legacy Bank Activity Page"
slug: "legacy-bank-activity"
description: "Legacy Bank Activity page: Unmatched, Rule Applied, and Matched/Excluded tabs, filter bar, and transaction action menu."
updated: 2026-03-30T17:03:39Z
published: 2026-03-30T17:03:39Z
canonical: "docs.restaurant365.com/legacy-bank-activity"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Legacy Bank Activity Page

Bank Activity displays transactions that were uploaded via [direct bank connection](/doc/docs/direct-bank-connections-overview), [imported](/doc/docs/bank-activity-imports), or [transmitted by a BAI connection](/doc/docs/bai-file-transmission). Once uploaded, the system matches bank activity to transactions in R365 and allows users to create deposits, withdrawals, and AP payments based on bank-provided data. Matched transactions in Bank Activity are automatically marked as reconciled when a [bank reconciliation](/doc/docs/bank-reconciliation) is created. Learn more about completing the [Bank Activity process](/doc/docs/bank-activity-update-and-match-transactions).

If [Rule Vault](/doc/docs/rule-vault-overview-security) is not enabled in System Preferences, the Rule Vault option in the top ribbon is replaced by the Bank Rule tab.

> [!NOTE]
> **Bank Activity Duplicate Handling**
> 
> The **Bank Activity Enable Duplicates** setting controls whether duplicate transactions are allowed when importing bank activity. This includes file uploads, direct bank connections, and BAI connections.
> 
> By default, duplicates are **blocked**. To **allow** duplicates, enable this setting on the [System Preferences: Miscellaneous page](/doc/docs/system-preferences-miscellaneous#fields-in-section-b).

---

## Navigation

****Navigation Steps****

1. Open the **Accounting** application.
2. Click **Banking** to expand the folder.
3. Click **Get Bank Activity.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JPL560PM.png)

****Search****

Navigate to pages with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **page name** in the R365 global search bar.
2. Select the page from the results list.

> Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png)

---

## Bank Activity Page

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HLM5OJDT.png)

### Buttons and Fields

|  | **Field** | **Description** |
| --- | --- | --- |
| **1** | Upload A File | Allows the user to [upload a .QBO or .QFX file](/doc/docs/bank-activity-manual-import-and-export) to manually update bank activity for the selected account. |
| **2** | Manage Bank Connections | Allows users to link, unlink, add, or delete the bank accounts that are connected to R365. |
| **3** | Undo File Upload | Removes all bank activity that was imported from the last file uploaded. |
| **4** | Rule Vault | Opens the [Rule Vault](/doc/docs/rule-vault-overview-security) in a new tab. |
| **5** | Bank Account | When a checking account is selected from the drop-down, the Bank Activity page updates to display corresponding data. |
| **6** | Retrieve Activity | Refreshes the page to update transactions. |
| **7** | Customized Activity Retrieve | Retrieves bank activity for a specified date range. |
| **8** | Remove All Unmatched | Excludes all unmatched transactions and moves them to the Matched/Excluded tab. > Transactions on the Matched/Unmatched tab are deleted after 10 days. Excluded transactions can be included and moved back to the Unmatched tab by selecting Include in the transaction row. |
| **9** | Reapply Bank Rules | Reattempts matching bank rules to transactions. This button is often used after making changes to bank rules. |
| **10** | Connection Status | Displays the current connection status of the selected bank account. |
| **11** | Tabs | Changes the view to display one of the following tabs: - Unmatched - Rule Applied - Matched / Unmatched - Bank Rule |
| **12** | Last Activity Upload Date | Date when bank activity was last updated for the selected account. |
| **13** | Export | Allows the user to convert bank activity data to a spreadsheet file and download the file to their device. |
| **14** | Expand All/Collapse All | Expands all transactions that have [multiple potential matches](/doc/docs/multiple-potential-matches-in-bank-activity). Potential matches are displayed in gray below the transaction row. When expanded, the button displays as **Collapse All**, and collapses all previously expanded rows. |
| **15** | + Size / - Size | Changes the length of the table. - - Size makes the table shorter to display fewer rows per page. - + Size makes the table longer to display more rows per page. |
| **16** | Select Command / Save Changes | On the Unmatched and Rule Applied tabs, the Select Command drop-down is used to add, exclude, or delete the selected rows. On the Bank Rule tab, the Save Changes button appears and is used to save changes made on the tab. |

---

## Unmatched Tab

The Unmatched tab displays all remaining bank records that did not automatically match to existing transactions or bank rule as well as transactions that have [multiple potential matches](/doc/docs/multiple-potential-matches-in-bank-activity).

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-33ZDKAJM.png)

### Columns

| **Column** | **Description** |
| --- | --- |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/8a1878a6-393c-45da-a8fe-11189a8fbbca.png)Expand details | Displays a breakdown of the transaction. |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2cc0d262-85ac-4090-a6c7-ad460e478a71.png)Select | Allows users to apply actions to multiple rows. |
| Date | Date of the transaction. |
| Amount | Amount of the transaction. |
| Name | Name of the transaction. |
| Type | Indicates whether the transaction is a debit or a credit. |
| Comment | Displays any comments or notes associated with the transaction. > The comment field allows up to 300 characters. |
| Vendor | Vendor involved in the transaction. |
| Account | GL account used to complete the transaction. |
| Location | Default location for the bank account. |
| Multiple matches | An M in this column indicates that there are multiple possible matches for the bank activity. Expand the transaction row to view all possible matches. |
| Add | Creates a simple deposit or withdrawal record using the GL account and location from the transaction. > [!NOTE] > Bank expenses created from the add function in bank activity will use the bank expense [auto number](/doc/docs/autonumbering). |
| Withdrawal / Deposit | Opens the Bank Deposit or Bank Expense record where the user can create a deposit or withdrawal record and can assign multiple GL accounts or locations if needed. > [!NOTE] > Bank withdrawals created from the withdrawal function in bank activity will use the next check number from the [bank account record](/doc/docs/bank-account-record). |
| AP Payment | Opens the [AP Payment record](/doc/docs/ap-payment-record) where the user can create a new payment from the transaction. |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/beadef01-ea7a-49e3-8922-352d08996e25.png)Add Rule | Creates a new bank rule. When a new transaction appears in Bank Activity that includes the same text in the Name or Comment fields as the selected transaction, the rule is applied, and the transaction moves to the Matched tab where a deposit or withdrawal can be easily created. |

---

## Rule Applied Tab

This tab shows all bank records that matched to existing bank rules. The system matches records to bank rules during initial upload of bank activity. If a rule is created or modified, refresh the page or select Reapply Bank Rules match activity with the new or updated rules.

**![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/4d40576f-873a-40e6-8768-5295c5dd2b9c.png)**

| **Column** | **Description** |
| --- | --- |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ebbb17df-4ee9-420c-8b38-2362c492f13e.png)Select | Users can take action on multiple rows by selecting the checkboxes in this column. |
| Date | Date of the transaction. |
| Amount | Total amount of the transaction. |
| Name | Name of the transaction, as listed by the bank. |
| Type | Indicates whether the transaction was a debit or a credit. |
| Vendor | Vendor involved in the transaction. |
| Account | GL account used to complete the transaction. |
| Location | Default location for the bank account. |
| Add | Creates a simple deposit or withdrawal record using the GL account and location from the transaction. > [!NOTE] > Bank expenses created from the add function in bank activity will use the bank expense [auto number](/doc/docs/autonumbering). |
| Withdrawal / Deposit | Opens the Bank Deposit or Bank Expense record where the user can create a deposit or withdrawal record and can assign multiple GL accounts or locations if needed. > [!NOTE] > Bank withdrawals created from the withdrawal function in bank activity will use the next check number from the [bank account record](/doc/docs/bank-account-record). |
| AP Payment | Opens the [AP Payment record](/doc/docs/ap-payment-record) where the user can create a new payment from the transaction. |

---

## Matched / Excluded Tab

This tab displays matched or excluded transactions. Matched records are moved to this tab during the initial upload of Bank Activity. If a record on this tab should not be matched or excluded, select either Unmatch or Include, respectively, in that row.

- **Matched**- A record downloaded from your bank that has a corresponding transaction in the system for the same amount and same bank account. Records can also be matched manually and created as new transactions from the Unmatched tab or Rule Applied tab. Creating a new transaction from bank activity automatically matches the record to the transaction and moves it to the Matched tab.
- **Excluded**- Any record that was not intended to be downloaded from the bank or that has already been reconciled.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4XPA4HLZ.png)

| **Column** | **Description** |
| --- | --- |
| Unmatch / Include | Reverses the match or exclusion. |
| Name | Name of the transaction. |
| Memo | Displays the comment attached to the transaction, if available. > The comment field allows up to 300 characters. |
| Amount | Total amount of the transaction. |
| Date | Date of the transaction. |
| Type | Indicates whether the transaction was a debit or credit. |
| Matched Transaction | Transaction that matched to the rule. |
| Rule Applied | Displays the bank rule number and name that was applied to the transaction. |

---

## Bank Rule Tab

> If [Rule Vault](/doc/docs/rule-vault-overview-security) is enabled in System Preferences, the Bank Rule tab is replaced with the option to access the Rule Vault from the top ribbon.

The Bank Rule tab displays all existing bank rules. A bank rule includes the specifications of a transaction created in Bank Activity in the past. When a rule is set up for a specific transaction, each time that transaction comes through Bank Activity, such as a monthly bill, it is automatically matched to the corresponding rule. The rules exist in the Bank Rule tab or in the Rule Vault and can be modified or deleted at any time.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/8d1d3517-b98e-4c6d-b7b1-10b6a6a4e1fc.png)

| **Column** | **Description** |
| --- | --- |
| Name | Name of the bank rule. By default, the Name is the same as the name on the [Bank record](/doc/docs/bank-record) used to create the rule, but the name can be modified by selecting the cell and entering a new name. |
| Type | Indicates whether the rule creates a withdrawal or a deposit. |
| Bank Account | Bank account to which the rule applies. If All is selected, then the rule applies to all accounts. To apply a rule to multiple (but not all) accounts, a rule must be created for each account. |
| Condition | Determines how strictly the transaction must match the conditions of the rule. For example, if Name Equals is selected, the Name must be an exact match to the text in the Value cell. If Name Contains is selected, the Name can be any variation that contains the text entered in the Value cell. |
| Value | Text value that the rule tried to match to the Name field on the transaction. Depending on the selected Condition, the value can be simplified, so instead of an exact name (i.e., 'Sprint #05918'), it can be a more generic name for matching purposes (i.e., 'Sprint'). With the generic value, the Condition can be set to Name Contains, and then during the auto-match process, any transaction with a name that contains the word 'sprint' will be moved to the Rule Applied tab for further review. |
| 2nd Condition | Determines how strictly the transaction must match the conditions of the rule, applied in addition to the first Condition to further filter results. For example, if Name Equals is selected, the Name must be an exact match to the text in the Value cell. If Name Contains is selected, the Name can be any variation that contains the text entered in the Value cell. |
| 2nd Value | Text value that the rule tried to match to the Name field on the transaction, applied in addition to the first Value to further filter results. Depending on the selected Condition, the value can be simplified, so instead of an exact name (i.e., 'Sprint #05918'), it can be a more generic name for matching purposes (i.e., 'Sprint'). With the generic value, the Condition can be set to Name Contains, and then during the auto-match process, any transaction with a name that contains the word 'sprint' will be moved to the Rule Applied tab for further review. |
| Vendor | Vendor to be added to the withdrawal or deposit record for transactions that match this rule. |
| Account | GL Account to be added to the withdrawal or deposit record for transactions that match this rule. |
| Location | Location to be added to the withdrawal or deposit record for transactions that match this rule. |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/9fae961c-3c5e-498e-bfd8-e3beb4f40bb1.png)Delete | Deletes the bank rule. |