--- title: "DSS Labor Review" slug: "labor-review-dss" description: "Review employee punches, hours vs. scheduled, non-worked earnings, and manage tip imports within the DSS Labor Review section." updated: 2026-08-12T14:53:39Z published: 2026-08-12T14:53:39Z canonical: "docs.restaurant365.com/labor-review-dss" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # DSS Labor Review The Labor section of the Daily Sales Summary (DSS) displays polled employee labor data, including punches and variance to the schedule posted in R365. > Labor totals are not calculated for employees in polled data who have both of the following settings enabled on their [R365 employee record](https://docs.restaurant365.com/docs/employees): > > - Exclude Labor Hours > - Exclude Labor $ > > This exclusion applies to labor rules, daily sales summary, and labor reporting. These employees’ punch details will display $0 and 0 hours. > > > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1QDRK3MQ.png) --- ## **Navigation** Under the 'Review Summary' section, click '1 Labor' to view a list of all Labor details for the day, including the Employee name, hours worked, break and overtime totals, violations, and tips. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-a8azr9xr.png) --- ## Labor Review Grid ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5J2FFKXL.png) | | **Field** | **Description** | | --- | --- | --- | | **1** | Punch Edit Lock | Indicates if the DSS is locked for editing. When locked, Users will not be able to add Earnings, edit Punches, or import Tips. > This is only displayed when [Punch Audit Auto-Lock](/doc/docs/admin-page-pay-periods-and-punch-edit-auto-lock) is enabled and the grace period for the Pay Period has passed. | | **2** | Add Earning | Click to add an additional non-worked Earning. Learn more about [adding Earnings here](/doc/docs/daily-sales-non-worked-earnings). > This button is only displayed when the 'Employee Punch Edits' feature is enabled. | | **3** | Add Shift | Click to add an additional Punch for an Employee. Learn more about [editing Punches here](/doc/docs/punch-edits). > This button is only displayed when the 'Employee Punch Edits' feature is enabled. | | **4** | Close | Click to close the Labor Review step. > Once closed, the Labor Review step will be displayed in grey to indicate that it has been reviewed. ![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-ftoqjlfi.png) | | **5** | Employee | Displays the employee’s name. Click to open the Employee Labor Details. A warning icon appears if the shift crosses business days. The DSS labor review identifies minors. All employees with a red dot have been identified as employees that are minors. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-7y6txrzu.png) When R365 Payroll is enabled, employees that are unpayable are also identified with a warning indicator. Select an unpayable employee to view their Employee Labor Details, which includes a warning banner with a link to the employee record. | | **6** | Labor Detail Grid | Labor details for the selected day, including the list of employees that worked and the hours that they worked. Additional details about the labor details grid can be found below. | | **7** | Tip Template | Click to download the 'Tip Template' for the day. Learn more about [Tip Management](/doc/docs/tip-management). > This button is only displayed when 'Tip Management' is enabled. | | **8** | Import Tips | Click to upload a completed 'Tip Template'. Learn more about [Tip Management](/doc/docs/tip-management). > This button is only displayed when 'Tip Management' is enabled. | ### Labor Detail Grid Columns Each column's total Labor amounts will be calculated in the bottom of the grid. > [!NOTE] > Active Labor Calculations > > When a labor calculation is running, the Labor section header displays a spinner and “Calculating labor…” text. A dismissible blue **Labor calculation in progress** alert appears in the section. The DSS can be reviewed while the calculation runs. During an active labor calculation, the the Hours Worked, Break, and Variance columns show a loading indicator; hovering over the columns displays **Processing labor data**. When the calculation completes, the columns will reflect the respective totals from the day. | **Column** | **Description** | | --- | --- | | Comments | Log entry comments for the employee associated with the DSS labor entry. | | Hours Worked | Total hours worked for the day based on the employee's punches. | | Hours Scheduled | Scheduled hours based on the employee's shifts in the schedule calendar. | | Break | Break hours based the employee's punches. | | Variance | Difference between the hours works and hours scheduled. | | Hours Week | Total hours worked in the work week. | | OT Day | Overtime hours for the day. > If the location's 'Overtime Tracking' setting is set to 'R365 Overtime Rules', daily OT will be calculated by R365 based on the employee's punches and the configured [Overtime Rules](/doc/docs/overtime-rules-tab) for the location. | | OT Week | Overtime hours for the work week > If the location's 'Overtime Tracking' setting is set to 'R365 Overtime Rules', weekly OT will be calculated by R365 based on the employee's punches and the configured [Overtime Rules](/doc/docs/overtime-rules-tab) for the location. | | Earning Types | Earning type used for added earnings. Learn more about [adding earnings](/doc/docs/daily-sales-non-worked-earnings). | | Earning Amount (hours) | Amount of hours added for earning types with the entry method Hours. Learn more about [adding earnings](/doc/docs/daily-sales-non-worked-earnings). | | Earning Amount ($) | Amount of dollars added for earning types with the entry method Cost. Learn more about [adding earnings](/doc/docs/daily-sales-non-worked-earnings). | | Break Violation | Penalty amount associated with [Break Rules](/doc/docs/admin-page-break-rules) violations. | | Split Shift Premium | Penalty amount associated with [Split Shift and Clopening Rule](/doc/docs/admin-page-split-rules) violations. | | Spread of Hours | Penalty amount associated with [Spread of Hours Rule](/doc/docs/admin-page-spread-of-hours) violations. | | Reporting Time Pay | Reporting Time amount associated with [Reporting Time Pay Rules](/doc/docs/admin-page-reporting-time-pay-rules). | | Tip Makeup | Tip Makeup amount associated with [Tip Makeup Rules](/doc/docs/admin-page-tip-makeup). | | POS Cash Tips | Cash tips as reported by the POS. | | POS Credit Tips | Credit card tips as reported by the POS. | | Imported Paid Tips | Tips that have already been paid as reported via a [Tip Import](/doc/docs/tip-management). | | Imported Payroll Tips | Tips that still need to be paid as part of Payroll. By default, this amount will be equal to POS Credit Tips, but may be updated via a [Tip Import](/doc/docs/tip-management). | | Declared Cash Tips | Cash tips declared by the employee on the [R365 Time Clock](/doc/docs/r365-timeclock) device when clocking out. This column is only displayed when [Cash Tip Declaration](/doc/docs/cash-tip-declaration) is enabled. | > [!NOTE] > If the warning icon appears in the Hours Worked column because a labor calculation error occurred, the **Retry Calculations** button appears in the Labor section header to rerun the calculation. For guidance on when to use Retry Calculations vs. deleting the DSS, see [DSS Labor Recovery: Retry Calculations]([PASTE URL — DSS Labor Recovery: Retry Calculations]). ### Unpayable Employee Warnings When R365 Payroll is enabled, the Labor review section displays warnings if one or more employees contributing hours to the DSS are unpayable. Warnings appear in the following locations: - **Labor Review alert** — A non-dismissible "Unpayable employees" alert appears in the Labor section: "Required payment information is missing for one or more of your employees. Update their records to include them in the next pay cycle." - **Employee avatar** — Hovering over the red icon on an affected employee's avatar displays the specific missing information — such as date of birth, address, SSN, or preferred payment method — along with an **Add details** link. - **Single Employee Review** — After selecting an unpayable employee from the labor detail grid, a warning banner also appears on the individual employee view within the Labor review panel. Clicking **Review Record** will open the Employee Record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WTKE4S74.png) > [!NOTE] > Unpayable employee warnings are informational and do not block DSS review, save, or approval actions. When the affected employee records are corrected and the DSS view is refreshed, the warnings are re-evaluated and removed if no unpayable employees remain. --- ## **Employee Labor Details** When an Employee's name is clicked, the associated Employee Labor Details will open as a sidesheet. ![A screenshot of a phone Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-96xayx7t.png) ### Employee Labor Details ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-0n9xbu33.png) | | **Field** | **Description** | | --- | --- | --- | | **1** | Employee Name | Name of the employee. Click to open the associated [employee record](/doc/docs/employee-record). | | **2** | Scheduled Hours | Total scheduled hours based on the employee's shifts in the schedule calendar. | | **3** | Hours Clocked | Total hours work based on the employee's punches. | | **4** | Variance | Difference between the scheduled hours and hours clocked. | | **5** | Scheduled Hours Details | Shift details from the schedule calendar. | | **6** | Punches Details | Actual punches for the selected employee. > Edit, Delete, and Add Shift options are only available if the 'Employee Punch Edits' feature is enabled. | | **7** | Daily Tips | Tip details for the employee. - POS Cash Tips - Cash tips as reported by the POS - POS Credit Tips - Credit card tips as reported by the POS - Imported Paid Tips - Tips that have already been paid as reported via a [Tip Import](/doc/docs/tip-management). - Imported Payroll Tips - Tips that still need to be paid as part of Payroll. By default, this amount will be equal to POS Credit Tips, but may be updated via a [Tip Import](/doc/docs/tip-management). - Declared Cash Tips -Cash tips declared by the employee on the R365 Time Clock device when clocking out. Displayed when [Cash Tip Declaration](/doc/docs/cash-tip-declaration) is enabled | | **8** | Other Earnings Detail | Detail for additional earnings that were manually added to the DSS. Learn more about [adding earnings.](/doc/docs/daily-sales-non-worked-earnings). > The **Add Earning** button is only displayed if the [Employee Punch Edits](/doc/docs/punch-edits) feature is enabled. | | **9** | Log Entry Button | Click to [create a Log Entry](/doc/docs/log-entries-create-and-edit-a-log-entry) associated with the Employee. | | **10** | Log Entries | Any Log Entries added to the DSS for the Employee are displayed here. Click **Add Comment** to reply to the [Log Entry](/doc/docs/log-entries-overview-security). | ### Adding Comments A comment about the Employee's performance can be entered in the comment section by clicking the log entry button with the words: 'Tell us something we should know.' ![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-lkqkfbhb.png) A Log Entry form will open with the Location, Category, Log Day, and Employee fields already populated. Any [Log Entries](/doc/docs/log-entries-overview-security) marked with an Employee category will be recorded on the corresponding employee record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-1kdkhfim.png) ### Shifts That Cross Business Days If an Employee has a Scheduled Shift or Actual Shift that [crosses the Business Day](/doc/docs/start-of-day-overview) for their Location, they will be marked with an alert icon ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-ax7oeree.png). ![A screenshot of a phone Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-6ua3i65u.png) The Labor Hours for this shift will be split at the hour when the Business Day changes, and reported on the appropriate day. Opening Labor Details for the Employee will show how the Labor Hours are split. ![Graphical user interface, text, application Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-yj6z23gh.png) ### Employees That Are Minors Employees that are minors or under the age of a legal adult, the employee will be labeled as such on the DSS. All minors will be identified with a red dot. On the Employee Labor Details, this red dot will appear on the employee profile icon beside the employee name. ![A close up of a logo Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-1f4bf8s6.png) --- ## **Punch Edits** When the [Employee Punch Edits](/doc/docs/punch-edits) feature is enabled, additional editing options will be available within the Employee Labor Details sidesheet. Here, Users with the appropriate permissions can add, edit, or delete Punches. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-6o30dkzo.png) If an Employee does not have any Punches in the POS data, they will not be listed for review. If Punches for a missing Employee need to be added, click the '+ Add Shift' button in the Labor Review step header to select an Employee and add their Punch. Edited punches can be reviewed on the [Punch Audit Report](/doc/docs/punch-audit-report). ![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-akbtb1u4.png) ### Punch Edits Auto-Lock If the Punch Edits Auto-Lock feature is enabled, the Labor Review step will be locked after the close of the [Pay Period](https://help.restaurant365.net/en/support/solutions/articles/12000086126). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-6q9dztjk.png) When the Labor Review step is locked, Users will not be able to make edits to Punches, add additional Earnings, or import additional Tips. The Labor Review step can be unlocked by Users with the following Permission: - Labor → Punch Edits → Lock/Unlock Labor Punches ### **Adding Non-Worked Earnings** [Non-Worked Earnings](/doc/docs/daily-sales-non-worked-earnings) within R365 allows for non-worked Earnings to be added to DSS Labor. When the 'Employee Punch Edits' feature is enabled, Users can enter Earnings that are not associated with the Employee's worked hours. These Earnings might include Vacation, Sick Time, Bereavement, etc. When the [Employee Punch Edits](/doc/docs/punch-edits) feature is enabled, non-worked Earnings can be added by clicking '+ Add Earning' in the Labor Review header. Learn more about [adding earnings](/doc/docs/daily-sales-non-worked-earnings). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-ruyuwh8l.png) Non-worked Earnings can be viewed, added, edited, and deleted within the Employee Labor Details sidesheet. **![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-3z830uky.png)** The non-worked Earning Types available can be included or excluded from Labor Metrics and Weighted Average Overtime calculations. Please contact [R365 Support](https://help.restaurant365.net/en/support/tickets/new) for assistance configuring additional Earning Types. ### **Tip Import** [Tip Management](/doc/docs/tip-management) in R365 allows for adjustment to the existing Tips that have been imported from the POS. Through Tip Import, Users have the ability to indicate Tip totals that were already paid in cash or that should be included in paychecks, as well as distribute Tips between all Tipped Employees. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-1vwei052.png) If Tip Import is enabled, the daily Tip Template can be downloaded, adjusted, and re-imported. Tip Management should be performed after all punches for the day have been confirmed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/labor-review-image-5pqp26o3.png) > Tips can be imported before or after the DSS Review is completed. > [!WARNING] > If Tips are not imported before Payroll is exported, R365 will assume that Cash Tips have already been paid and that Credit Tips should be paid via Payroll. This will result in 'POS Cash Tips' totals reported as 'Paid Tips', and 'POS Credit Tips' totals reported as 'Payroll Tips'. Restaurant365 POS (Point of Sale) A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview). A database entry that contains detailed info about an employee, including personal details and employment history. Access rights granted to users or user roles that dictate what actions they can perform within the system.