Labor Reports

R365’s Labor reports are crucial for efficient restaurant management, offering insights into labor cost control, scheduling, compliance, performance analysis, payroll management, financial reporting, and operational efficiency. These reports provide users with data and forecasts that help organizations make informed decisions about productivity and scheduling to optimize staffing practices and ensure compliance with labor laws. Use these reports to track employee performance and determine how labor decisions impact sales.

Navigation

1. To access My Reports, select My Reports in any module.
   The My Reports screen opens with the Favorites tab selected.

2. Select the Labor tab to view Labor reports. 

Reports that are marked as a favorite appear on the default tab of My Reports. To mark a report as a favorite, select the star icon to the left of the report name.

Security and Report Access

Labor reports can be accessed by users who have been granted the appropriate Report Roles by their system administrator.

If your account cannot access these reports, please speak with the R365 system administrator at your organization to obtain the necessary permissions.

Reports

Academy Progress Report - Tracks employees’ progress in the R365 Academy.

ADP Alternate Export - Downloads all labor information, including hours, pay rates, and ID, that can be exported as a CSV for ADP payroll processing.

ADP Workforce Export - Downloads all labor information, including hours, temp amount, and ID, that can be exported for ADP payroll processing.

Daily Roster Report - Lists all of the people by day part who are on the schedule for a chosen day.

EEO Report - The EEO Report is intended to assist restauranteurs in completing their annual EEOC filing and displays demographic information for employees who were active in R365 Payroll for the time period selected. 

Employee Separation Report - Provides a list of all employees who separated from employment, along with relevant data for the employee such as contact and payroll information. 

F9 Segment Descriptions - Displays each account code segment/element stored in R365 that can be exported and used for F9 financial reporting.

Labor Actual vs Scheduled - Displays the amount of hours worked versus the scheduled hours for each job title and for a given date range.

Labor Actual vs Scheduled - Detail - Provides more detailed information about the amount of hours worked versus the scheduled hours for each employee, including the variance in hours and pay and how the actual labor percentage compares to the labor goals.

Labor Actual vs Scheduled - Punch Details - Runs the numbers for every employee's labor punches in a given date range. These details give specific punch times and variance in scheduled hours and pay.

Labor Break and Split - Displays all of the break violations for employees, which can help track consistent violations.

Labor by Employee by Job - Lists the labor punches and total pay for each employee for a given date range.

Labor Hour and Rate Analysis - Provides the regular hours, pay rate, overtime hours, and total hours by job title. Each job title can be further expanded to show these details for each employee.

Labor Payroll Review - Runs all payroll so that the Accounting Manager can ensure that payroll is ready to be sent to the organization’s payroll provider.

Labor Productivity Analysis by Week - Compares sales and guest count to hourly labor. This can show which day parts are above or below the goal productivity level per location.

Labor Punches - Downloads all payroll data for a given date range in order to produce paychecks or exported to send to a payroll provider. Currently, R365 runs labor punches for the following payroll providers: Alliance, Heartland, Netchex, Paycom, Paycom Tip Reduction, Paycom Tip Resort, Paycom Without Headers, Paylocity, Stratex, and VibeMosaic.

Labor Punches - Paylocity Tip Report - Runs for a selected date range and breaks out Declared and Charge Tips. This report should be downloaded and imported to Paylocity to aid in the payroll process.

Minimum Wage Adjustment - Pulls the pay information for each Employee based on a chosen Job Type to see the pay each Employee should receive versus how much they earned. This can help a User determine the amount of money needed to pay a worker if they did not meet the minimum wage required for the hours that they worked.

Minimum Wage Adjustment - Raw Data - Runs a similar report to the aforementioned, but does not include header information. This allows for an easy export to a personalized data system.

Overtime Warning Report - Lists all employees who are scheduled or have punch data during the current Operating Week along with their actual hours, projected hours, and the date and time when their overtime starts (if applicable).

Paychex Flex Time Export - Displays all employee information in regards to punches, which can be exported for Paychex.

Paycom Payroll TAI03 File - Pulls a summary of labor details that can be utilized specifically for Paycom Pay.

Punch Edit Report - Displays original and edited punches for a selected date range, including the user who made the punch edits in R365. 

R365 Payroll Export - Pulls a summation of all labor hours for a selected time range that can be downloaded and sent to a third party payroll provider.

Sales and Labor Budget Chart - Compares the projections for both sales and labor, allowing a user to determine if his/her restaurant is on track to meet those goals.

Sales vs Labor - Compares the sales and labor side-by-side for multiple locations. A user can assess how two or more locations compare on a weekly basis over a specified period of time.

Shift Availability Report - Provides scheduled shift information for the purposes of determining how and when shifts were assigned to employees. This report can be used to review shifts that were offered for pickup and determine if shifts were assigned to employees from other locations.

Weekly Labor Evaluation - Breaks down employee labor totals by location to see what specific time and day parts employees work in a given date range.