--- title: "Labor Actual vs Scheduled - Detail" slug: "labor-actual-vs-scheduled-detail" description: "Compare individual employee punches to scheduled shifts with hours, cost, and variance at the employee level." updated: 2025-06-04T18:21:28Z published: 2025-06-04T18:21:28Z canonical: "docs.restaurant365.com/labor-actual-vs-scheduled-detail" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Labor Actual vs Scheduled - Detail ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(705).png) The Labor Actual vs Scheduled - Detail report displays a thorough review of the labor, including employee names connected to their job title and the actual date connected to each piece of data. Analyzing a more detailed report can help the user analyze and understand labor variances. --- ## Navigation The My Reports search bar can be used to search R365's entire catalog of reports. 1. Open the **Reports** app. 2. Navigate to **My Reports**. 3. Enter all or part of the report name in the **search bar**. 4. The **Results** tab will open with the list of search results. 5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report. ![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png) --- ## Report Parameters ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J3LGX6D5.png) | Field | Description | | --- | --- | | Filter By | A list of all filter categories. Filter categories will vary based by report. | | Filter | A list of filter options determined by the 'Filter By' category selected. | | Start | First date to include in the report. The Start and End fields create a date range for which to include data in the generated report. | | End | Last date to include in the report. The Start and End fields create a date range for which to include data in the generated report. | | Hide Job | If set to Yes, the report does not display jobs. | | Burden | If set to Yes, burden is included in calculated labor costs. Burden is a configured percentage used to account for other costs related to the employee, such as insurance and other benefits. | | Daily Salary | If set to Yes, the report displays the manager salary as configured in the Daily Manager Salary field on the Location record. | | Report Format | If set to Collapsed, the report appears as a summary with rows that the user can expand to view more detailed information. If set to Expanded, the report displays the expanded rows by default, providing the user with a more detailed version of the report. | | Include Penalties In Costs | If set to Yes, rule-based earnings are included in calculated labor costs. | | Identify Minors | If set to Yes, the word 'Minor' appears next to all employees who are under a certain age. | | View options | This section provides options to select, save, edit, or delete a [report view](https://docs.restaurant365.com/docs/report-views). | | Run | Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report. | --- ## Report Columns ![](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/12144810034/original/cRR-OYr48-a2NPSRtBxKkybzzxjW1bjZPA.png?1718317142) | Column | Description | | --- | --- | | Location | Location where the data was recorded. | | Job | Job for which the data was recorded. If Hide Job was set to Yes, this information does not appear in the report. | | Employee | Employee who worked the hours shown. | | Actual Date | Date when the data was recorded. | | Actual Hrs | Number of actual hours worked. | | Sched Hrs | Number of scheduled hours. | | Var Hrs | Difference between actual hours and scheduled hours. | | Var Hrs (%) | Percentage of variance between actual cost of labor and scheduled cost of labor. | | Actual OT Hrs | Number of actual overtime hours worked. | | Actual $ | Cost of actual labor. | | Sched $ | Cost of scheduled labor. | | Var $ | Difference between the actual cost and scheduled cost of labor. | | Var $ (%) | Percentage of variance between actual cost of labor and scheduled cost of labor. | | Sales | Actual amount of sales for the location, for the given timeframe. | | Fore Sales | Amount of sales forecasted for the location, for the given timeframe. | | PY Sales | Amount of sales for the location, from the same day of the week, on the same week of the prior year. | | Labor % | Actual cost of labor divided by total sales, shown as a percentage. | | % Goal | Labor percentage goal for the location. | | Var | Difference between Labor % and % Goal for the location. | > [!NOTE] > Labor Hours and Labor $ values will not consider any hours or dollars associated with employees who have the **Exclude Labor Hours** and **Exclude Labor $** checkboxes checked on their [employee record](/doc/docs/employee-record-employment-tab). --- ## Email, Export, or Print the Report This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)