---
title: "Item Cost Analysis by Location"
slug: "item-cost-analysis-by-location"
description: "View total purchase costs broken out by COGS category and item per location with totals and historical averages."
updated: 2025-08-26T17:00:27Z
published: 2025-08-26T17:00:27Z
canonical: "docs.restaurant365.com/item-cost-analysis-by-location"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Item Cost Analysis by Location

The Item Cost Analysis by Location report shows total purchases over the date range of the report that are broken out by COGS Category per location. Hyperlinked items enable a User to drill into the report to review the current cost and recent transactions. It is important to note that this report only analyzes purchases and does **not** factor in inventory.

This report is beneficial in checking the total purchases for each category or item with Categories and Locations side-by-side. The totals and averages can then be used in future negotiations with vendors on price breaks based on historical volumes.

---

## Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

1. Open the **Reports** app.
2. Navigate to **My Reports**.
3. Enter all or part of the report name in the **search bar**.
4. The **Results** tab will open with the list of search results.
5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report.

![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png)

---

## Report Parameters

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YWAFG8E2.png)

| **Field/Column** | **Description** |
| --- | --- |
| **Filter By** | A list of all filter categories. Filter categories will vary based by report. |
| **Filter** | A list of filter options determined by the 'Filter By' category selected. |
| **Start Date** | The beginning date for the report. |
| **End Date** | The end date for the report. |
| **Show Unapproved** | This will either show or hide unapproved counts and transactions. |
| **Run Button** | Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action. |

---

## Report Columns

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TQ5QWQHT.png)

| **Field/Column** | **Description** |
| --- | --- |
| **COGS Category** | A listing of all COGS categories by operational Reports categories and broken down by item category and, further, item. The item names are hyperlinked to their item records so a user can see their current cost and recent transactions. |
| **Location Columns** | This column and the following list all locations selected in the report parameters alphabetically. |
| **Total** | The summation of each item category cost from all locations as well as the summation of each item cost from all locations from the selected date range. |
| **Average** | The average cost of the item category and item from a historical standpoint. |

---

## Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports).

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)

Structured documents that provide insights and summaries of various operational metrics and financial data.