---
title: "I-9 Employment Eligibility Verification Form"
slug: "i-9-verification-record"
description: "I-9 Employment Eligibility Verification form in R365 — Section 1 employee attestation, Section 2 employer verification, and document upload."
status: "update"
updated: 2026-10-22T01:43:14Z
published: 2026-10-28T05:00:00Z
canonical: "docs.restaurant365.com/i-9-verification-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# I-9 Employment Eligibility Verification Form

The I-9 Employment Eligibility Verification form walks the user through completing the required fields for I-9 verification. Once the form is completed, a PDF version of the form is generated and retained in the [Documents tab](/doc/docs/workforce-employee-records-documents-tab) of the employee’s employee record.

From this form, users can:

- [Review and sign the employer section after the employee completes and signs their portion](/doc/docs/sign-an-i-9)
- [Complete and sign the preparer section if entering Section 1 on behalf of the employee](/doc/docs/complete-an-i-9-on-behalf-of-an-employee)

---

## Security

**Permissions related to the I-9 form appear in the permission tree as follows:**

Labor

- Work Eligibility
  - I-9 Form
    - View I-9s
    - Edit I-9s
    - Complete Company Signature

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

**[Work Eligibility page](/doc/docs/work-eligibility-page):**

1. From the **Payroll** navigation menu, under **Team**, select **Work Eligibility**.
2. Click the **row for the desired I-9** in one of the following statuses:
  1. Needs Employee Signature
  2. Needs Manager Signature

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WRG878UA.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

**[Documents tab](/doc/docs/workforce-employee-records-documents-tab) of an employee’s [employee record](/doc/docs/employee-record):**

1. Open the desired employee’s **employee record.**
2. Open the **Documents** tab**.**
3. Click the **Work Eligibility** folder**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-71GOY04Z.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)
4. Click the **action menu** for the I-9 form.
5. Select **Sign I-9.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BVC52R6C.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

---

## Header & Sidebar Navigation

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G0QIZB3X.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Complete Button | Completes the I-9 after the [employer review and signature](/doc/docs/sign-an-i-9) portion of the form has been completed. |
| **2** | Expand / Collapse Button | Expands the sidesheet to fullscreen, or collapses it if already expanded. |
| **3** | Help Menu Button | Opens the help menu. |
| **4** | X (Close) Button | Closes the I-9 Employment Eligibility Verification form without saving changes. |
| **5** | Sidebar Navigation | Lists all sections of the I-9 Employment Eligibility Verification form. The section currently being viewed is displayed in blue text. Click a section title to navigate to that portion of the form. |

---

## I-9 Form Sections

The I-9 form follows the federal requirements for I-9 verification. Each section of the form will display appropriate fields and options depending on the selections made on the form.

### Section 1. Employee Information and Attestation

Section 1 should be completed by the employee. They can enter and save information without signing, then return to edit and sign when ready. Once the employee signs, Section 1 becomes read-only for both the employee and the employer.

> [!WARNING]
> To complete the I-9 Employment Eligibility Verification Form [on behalf of the employee](/doc/docs/complete-an-i-9-on-behalf-of-an-employee), ensure that a paper version of the signed document has been reviewed.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7S26ZSFL.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Employee Name | Employee’s legal name. |
| **2** | Other Last Names Used | Other legal last names used by the employee. |
| **3** | Date of Birth | Employee’s date of birth. |
| **4** | U.S. Social Security Number | Employee’s SSN. For privacy, the SSN is hidden by default. |
| **5** | Show/Hide SSN Button | Shows the full SSN when it is hidden. Hides the SSN when it is shown. |
| **6** | Employee’s email address | Employee’s email address. |
| **7** | Citizenship or Immigration status | Employee’s citizenship or immigration status. Only one option can be selected. |
| **8** | Signature of the Employee | Employee’s electronic signature. > [!WARNING] > To sign an I-9 Employment Eligibility Verification Form [on behalf of the employee](/doc/docs/complete-an-i-9-on-behalf-of-an-employee), ensure that a paper version of the signed document has been reviewed. |

### Section 2. Employer or Authorized Representative Review and Verification

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NPHQS6XZ.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | List of Acceptable Documents Button | Opens [https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) [uscis.gov] in a new tab. This federal site provides explanations of each document type acceptable for lists A, B, and C. |
| **2** | Document List Selector | Indicates if documents from List A or from List B and List C will be provided by the employee. > [!WARNING] > Each document used for I-9 verification must be unique. A Native American Tribal document cannot be selected for more than one list (e.g., List A and List C). Duplicate use will result in a validation error. |
| **3** | Document Type Selectors | Indicates which document type will be provided for each of the selected document lists. Only documents with a type applicable to the associated list can be selected. |
| **4** | Document Fields | Required fields for the selected document type. Fields vary by document type and may include: - Document Sub Type - State - Expiration Date - Document Number - Issuing Authority (accepts free text up to 25 characters; pre-fills based on document type: I-551 or I-94 → USCIS; I-766 → USDHS; U.S. Passport or U.S. Passport Card → empty with placeholder text; foreign passport with I-94 → USDHS labeled “Issuing authority (Form I-94)”; not shown for foreign passport with I-551 stamp). |
| **5** | Document Images | Uploaded images of the employee’s document. When full, click to view the full size image. When empty, click to upload an image. At least one image is required to save the I-9 form. Depending on the document type selected, both front and back images may be required. |

### Supplement A. Preparer and/or Translator Certification for Section 1

Required if an employer/admin fills in Section 1 on behalf of the employee. The preparer section must be completed before the form can be submitted to ensure legal compliance and proper attribution of form entry.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6CKWNXLB.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Preparer and/or Translator Checkbox | Indicates if the employee used a preparer or translator to complete the I-9 form. |
| **2** | Preparer and/or Translator Information | Identification information for the preparer/translator: - **Last name**, **first name**, and **middle initial** of their legal name - **Address** > [!WARNING] > An address is required when an employer completes Section 1 on behalf of an employee. The form cannot be submitted until all required address fields are filled in. |
| **3** | Preparer or Translator Signature | The prepare/translator’s electronic signature. |

### Company Signature

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8WZ6XG4T.png?sv=2026-02-06&spr=https&st=2026-11-13T02%3A56%3A53Z&se=2026-11-13T03%3A56%3A53Z&sr=c&sp=r&sig=Ryit1q%2FmthpkfKavmn%2BiWVwwnZhB0LCIBTs61EuLApM%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Alternative Procedure Checkbox | Indicates that the company representative (manager) signing the I-9 form used an alternative procedure authorized by DHS to examine the employee’s documents. |
| **2** | First Name | The first name of the person signing on behalf of the company. The system pre-fills this field with the signed-in user's first name. Accepts letters, spaces, apostrophes, and hyphens. Maximum 80 characters. Required. |
| **3** | Last Name | The last name of the person signing on behalf of the company. The system pre-fills this field with the signed-in user's last name. Accepts letters, spaces, apostrophes, and hyphens. Maximum 80 characters. Required. |
| **4** | Job Title | The job title of the person signing on behalf of the company. Pre-fills with the saved value or the previous session signer's title. Maximum 80 characters. Required. |
| **5** | Company Signature | The electronic signature of the company representative (manager) [signing the employee’s I-9 form](/doc/docs/sign-an-i-9). > **The user signing the I-9 form attests:** I attest, under penalty of perjury, that (1) I have examined the documentation presented by the above-named employee, (2) the above-listed documentation appears to be genuine and to relate to the employee named, and (3) to the best of my knowledge, the employee is authorized to work in the United States. |

> [!NOTE]
> The employer must complete all three fields before signing the form. The system remembers the values within the same session if the form is re-opened or re-signed.

## Related

- [Work Eligibility Overview](/work-eligibility-overview.md)