--- title: "GL Export" slug: "gl-export-tool" description: "Export GL data from R365 Accounting Admin in multiple formats for external reporting." updated: 2025-08-26T19:48:00Z published: 2025-08-26T19:48:00Z canonical: "docs.restaurant365.com/gl-export-tool" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # GL Export The GL Export tool exports Invoice Transactions or Inventory Transactions from one or more Locations for a selected date range. > The '[GL account Detail - Export](/doc/docs/gl-account-detail-export)' can be used to export other information, including Sales and Inventory GL data. > R365 offers a QuickBooks Online integration to export directly to QBO if your organization is using both QuickBooks Online and R365 Stand-Alone Operations. Learn more about the [QuickBooks Online integration here.](/doc/docs/quickbooks-online-integration) --- ## Security Users with the following Permission will be able to use the GL Export Tool: - Administration → System Setup → Access GL Export Tool Learn more about [managing permissions and Custom User Roles here](/doc/docs/custom-user-roles). The [Permission Access report](/doc/docs/generating-a-permissions-access-report) can be used to determine which [User Roles](/doc/docs/security-permissions-user-roles) or [Users](https://help.restaurant365.net/support/login) already have these Permissions assigned. Learn more about [User Setup and Security here](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Steps**** 1. Open the **Admin** application. 2. Click **Accounting** to open the folder. 3. Click **GL Export.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FKRYXSLB.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) --- ## GL Export To export invoice transactions or inventory transactions, follow these steps: ****1)** Select the desired Locations via the **Select Locations** drop-down menu.** The search bar can be used to filter the Locations listed for only Locations whose names contain the entered text. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R4N0QJLV.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-68R6UEPK.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) ****2)** Select the desired **date range**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VBLHAQWU.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-K9M2EVJD.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) > [!TIP] > **R365 Tip** > > Export file generation time depends on the number of transactions in the selected date range. > > To avoid timeouts, limit the export to a maximum of one month at a time. ****3)** Select the **transaction types** to export.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RT9WZBBD.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) Each transaction type will be exported in a separate file. Selecting both transaction types will produce two export files. 1. - **Invoices -**Exports the following data points (if present) for Invoices from the selected Locations and date range: - Type - Number - Document Date - Due Date - Document Amount - Discount Date - Discount Amount - Comment - Vendor Number - Vendor Name - Receiving Location Name - Receiving Location Number - Billing Location Name - Billing Location Number - Account Number - Account Name - Amount - **Inventory Transactions -** Exports the following data points (if present) for Inventories from the selected Locations and date range: - Date - Number - Type - Comment - Account Number - Account Name - Credit - Debit - Location Number - Location Name ****4)** Click **Export**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XKZAGFWN.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) ****5)** Click **download all** to download all exports, or the download icon ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/d8a0c498-ab31-4f00-b8bf-573d39936adf.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D)to download each export individually.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-K5CV1HRI.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) ****6)** Click **Close** to close the GL Export tool.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3OG4QQCP.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A53%3A41Z&se=2026-11-10T17%3A53%3A41Z&sr=c&sp=r&sig=P14MMZ57FWJblxqd92ZuKai0FBvuFNCCYIs%2FLCq28Q4%3D) Financial account used to record specific transactions in the general ledger. Restaurant365 Access rights granted to users or user roles that dictate what actions they can perform within the system.