---
title: "Disable Entry on GL Accounts"
slug: "gl-accounts-disable-entry"
description: "Mark a GL account as subtotal-only using Disable Entry to prevent it from appearing in transaction selectors. Balance comes from child accounts."
updated: 2025-08-28T19:19:32Z
published: 2025-08-28T19:19:32Z
canonical: "docs.restaurant365.com/gl-accounts-disable-entry"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Disable Entry on GL Accounts

This article is part of the documentation on the GL Account record. Click here for more information on [GL Accounts](/doc/docs/gl-account-record).

If a GL Account is going to be a true Summary Account, we can Disable Entry for the account. The values in the account going forward will only be a sum of the [Child Accounts](/doc/docs/gl-accounts-parent-accounts-child-accounts) that are associated with the Parent (disabled) Account. For accounts that have Disable Entry enabled, the Account Name/Number will no longer show up in any account selectors in the system. The account will be disabled for direct entry for all transactions, including the [import of Journal Entries](/doc/docs/importing-journal-entries)that post directly to this Account.

This is accomplished on the [GL Account record](/doc/docs/gl-account-record) via a Check/Unchecked setting on the account and can be changed as needed. The only values that would post (in a summary fashion) to this account would then be from the Child Account(s) that identified the account in question as their respective [Parent Account](/doc/docs/gl-accounts-parent-accounts-child-accounts).

---

## Disable Entry Example

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/3ef6ad89-ca4d-4f81-a096-ef1f481e8d7f.png)

To more fully demonstrate 'Disable Entry', review this example. Account #1000 has the box 'Disable Entry (subtotal only)' checked on the GL Account record.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/91b0267c-5eb2-403b-9cce-4393765d9414.png)

Additionally, the Disable Entry box has been checked for this account when we are viewing the GL List View in the Accounting module.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/81c210f1-c748-4102-882e-5c6cc12184bd.png)

On an AP Invoice when the User selects the GL Account that will be used on the Transaction line item, Account #1000 is skipped over (#1010 is listed first) and does not appear in the Account selector. The Disable Entry account will not appear in any selectors on transactions throughout the system.