--- title: "AP Accrual" slug: "ap-accrual" description: "Summarize AP invoice service dates for month-end accruals, showing prior-period, current-period, and future amounts." updated: 2025-08-28T15:47:59Z published: 2025-08-28T15:47:59Z canonical: "docs.restaurant365.com/ap-accrual" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # AP Accrual The Accounts Payable Accrual report is used to gather the information entered regarding the dates of service for an expense and summarize it at month end so a journal entry can be recorded. Read more about [Dates of Service](/doc/docs/ap-invoice-record#dates-of-service) entered in an AP invoice form. --- ## Navigation The My Reports search bar can be used to search R365's entire catalog of reports. 1. Open the **Reports** app. 2. Navigate to **My Reports**. 3. Enter all or part of the report name in the **search bar**. 4. The **Results** tab will open with the list of search results. 5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report. ![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png) --- ## Report Parameters ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1H4PMLN5.png) | **Field/Column** | **Description** | | --- | --- | | **Filter By** | A listing of all location categories. | | **Filter** | A listing of all locations within the selected location category. | | **GL Start Date** | The beginning date for when invoices were posted to the general ledger. | | **GL End Date** | The end date for when invoices were posted to the general ledger. | | **Date Created Start** | The beginning date for when invoices were created. | | **Date Created End** | The end date for when invoices were created. | | **Document Start** | The beginning date for the document start date listed on invoices. | | **Document End** | The end date for the document end date listed on invoices. | | **Start Date of Service - From** | The beginning date for the start date of service range assessed in invoices. | | **Start Date of Service - To** | The end date for the start date of service range assessed in invoices. | | **End Date of Service - From** | The beginning date for the end date of service range assessed in invoices. | | **End Date of Service - To** | The end date for the end date of service range assessed in invoices. | | **Unapproved** | This option either shows or hides unapproved invoices. | | **Account** | A listing of all GL accounts. | | **Subtotal By Account** | This option will either show a summarized or expanded version of the report. | | **Run Button** | Runs the report. | --- ## Report Columns ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-035KZHSL.png) Here is the table with the specified formatting applied—random capitalization removed (except for abbreviations and proper nouns) and periods added to the end of each description: | **Field/Column** | **Description** | | --- | --- | | **Document Date** | The date listed on the AP transaction. | | **GL Date** | The GL date listed on the AP transaction. | | **Start Date** | The start date of service listed in the transaction details. | | **End Date** | The end date of service listed in the transaction details. | | **Date Created** | The date the AP transaction was created. | | **Vendor Nbr** | The vendor number, if any noted on the vendor record. | | **Vendor Name** | The name of the vendor associated with the transaction. | | **Document Number** | The number associated with the transaction. This is hyperlinked to its transaction. | | **Type** | The type of transaction (AP invoice or AP credit memo). | | **Account Nbr** | The GL account number on the distribution tab of the transaction. | | **Account Name** | The GL account name on the distribution tab of the transaction. | | **Location Number** | The number associated with the location. | | **Location Name** | The location name on the distribution tab of the transaction. | | **Amount** | The amount listed on the transaction. | | **Service Days** | The total number of service days based on the start date and end date entered on the distribution line. | | **Amount Per Day** | The amount divided by the number of service days. | | **Prior Period Amt** | The number of service days in the fiscal period(s) prior to the GL date multiplied by the service days. | | **Current Period Amt** | The number of service days in the same fiscal period(s) as the GL date multiplied by the service days. | | **Future Period Amt** | The number of service days in the fiscal period(s) after the GL date multiplied by the service days. | --- ## Email, Export, or Print the Report This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)