---
title: "Forecast Download Report"
slug: "forecast-download-report"
description: "View daily forecast amounts with weekly/period subtotals alongside current year actuals and prior year actuals."
updated: 2026-09-15T15:43:23Z
published: 2026-09-15T18:03:18Z
canonical: "docs.restaurant365.com/forecast-download-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Forecast Download Report

The Forecast Report displays the current Daily Forecast for each day in the selected date range along with Weekly and Period subtotals.

By including Current Year and/or Prior Year Actuals, this report can be used as an Actual vs Forecast report. This report can also be exported as a starting point for a Forecast Upload.

> [!NOTE]
> **Missing Locations and Dates**
> 
> A location only appears on this report after the system polls that location and date’s Daily Sales Summary (DSS). If a location is missing, or the report shows no data for a date, check the [Daily Sales page](/doc/docs/daily-sales-page) to confirm the DSS for that location and date has polled before troubleshooting further.
> 
> DSS are not created for future dates, so future dates will not appear on the report.

---

## Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

1. Open the **Reports** app.
2. Navigate to **My Reports**.
3. Enter all or part of the report name in the **search bar**.
4. The **Results** tab will open with the list of search results.
5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report.

![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png?sv=2026-02-06&spr=https&st=2026-11-13T00%3A56%3A39Z&se=2026-11-13T01%3A56%3A39Z&sr=c&sp=r&sig=m061D7k%2B2Zg5rPcXX9rH41WWhiHvWVMBaG8050nbuR4%3D)

---

## Report Parameters

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G0VFWW3I.png?sv=2026-02-06&spr=https&st=2026-11-13T00%3A56%3A39Z&se=2026-11-13T01%3A56%3A39Z&sr=c&sp=r&sig=m061D7k%2B2Zg5rPcXX9rH41WWhiHvWVMBaG8050nbuR4%3D)

| **Field** | **Description** |
| --- | --- |
| **Filter By** | A listing of all the location categories. |
| **Filter** | A listing of all locations associated with the selected location category. |
| **Start** | The first date of the reported date range. |
| **End** | The last date of the reported date range. |
| **Current Year Actual** | This option will show or hide the 'Current Year Actual' and 'Forecast vs Actual Variance' columns in the report. |
| **Prior Year Actual** | This option will show or hide the 'Actual Prior Year' column in the report. |
| **Two Years Prior Actual** | This option will show or hide the 'Actual 2 Years Ago' column in the report. |
| **Exclude Dates Without Saved Forecasts** | This option will show or hide days without a saved forecast. |
| **Run Button** | Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action. |

Click here to learn more about [Report Views](/doc/docs/my-reports-using-my-reports#report-views) and their added functionality.

---

## Report Columns

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JW9UKYGY.png?sv=2026-02-06&spr=https&st=2026-11-13T00%3A56%3A39Z&se=2026-11-13T01%3A56%3A39Z&sr=c&sp=r&sig=m061D7k%2B2Zg5rPcXX9rH41WWhiHvWVMBaG8050nbuR4%3D)

| **Field** | **Description** |
| --- | --- |
| **Location #** | Location number. |
| **Location Name** | Name of the location in R365. |
| **Date** | Date of the forecast. |
| **Forecast Amount** | Dollar amount forecasted for the date. |
| **Actual** | Actual sales for the date. If the report is run for future dates, this column will always show 0.00. |
| **Forecast vs Actual Variance** | The difference between the 'Forecast Amount' and the 'Actual'. |
| **Actual Prior Year** | Actual sales for the same day last year. |
| **Actual 2 Years Ago** | Actual sales for the same day two years ago. |

---

## Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports).

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png?sv=2026-02-06&spr=https&st=2026-11-13T00%3A56%3A39Z&se=2026-11-13T01%3A56%3A39Z&sr=c&sp=r&sig=m061D7k%2B2Zg5rPcXX9rH41WWhiHvWVMBaG8050nbuR4%3D)