The Fixed Assets section of the Accounting module allows users to track fixed assets in R365. Fixed assets can be any physical item that resides at a location long-term. The Assets page is used to track these items.
For example, a location purchased a grill for $2000. The manager records the purchase of the grill by creating an asset record. The Placed In Service Date is also recorded, and the asset is marked as Active. The manager accesses the deprecation form to retire the old grill after the new one is installed.
This article provides answers to the following questions about Fixed Assets.
FAQ
Is there a way to split up an invoice to allocate amounts to each item or set of items?
From the Potential Assets page, exclude the relevant invoices from the Potential Asset list. Then create the assets manually by entering information in a new Asset Record for each item (or set of items).
Why does a transaction appear on the Related Expenses tab without being manually linked?
When you create an asset using New Asset or update one using Add to Existing Asset from the Potential Assets screen, the system automatically links the source AP Invoice or Journal Entry to that asset. The transaction appears on the asset's Related Expenses tab once it is approved.
To confirm the link, open the source AP Invoice or Journal Entry and check that the Link to Asset toggle or checkbox is ON.
Does automatic linking apply to assets that were created before this feature was available?
No. Automatic linking applies only to assets created or updated from the Potential Assets screen after the feature was enabled. The system does not update earlier assets. To link older assets, add their source transactions manually.
Why does a "Multiple Locations Selected" warning appear when creating or adding to an asset from the Potential Assets screen?
New Asset and Add to Existing Asset require all selected lines to share the same location. If the selected lines are from different locations, the warning "The Selected Transactions are from Multiple Locations, Please Update them to Include a Single Location." appears. The action stops.
To fix this, select only lines from the same location and try again.