--- title: "Manually Enter an Inventory Count (Mobile)" slug: "enter-an-inventory-count-mobile" description: "Enter item quantities in a mobile inventory count: navigate to a storage location, tap an item, and enter quantities with the calculator keypad." updated: 2025-11-04T21:30:53Z published: 2025-11-04T21:30:53Z canonical: "docs.restaurant365.com/enter-an-inventory-count-mobile" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Manually Enter an Inventory Count (Mobile) Entering an inventory count records actual item quantities for a specific location. This process takes place on the [Inventory Count, Storage Location, and Item Count screens](/doc/docs/inventory-count-screens-mobile) in the R365 mobile app. Entering counts ensures that actual inventory amounts are accurately captured for review and reconciliation. Multiple users can count at the same time, and, during the count, items can be entered manually or by using a barcode scanner. Learn more about [counting with a barcode scanner](/doc/docs/r365-app-barcode-scanning-inventory-counts). Counts recorded while offline are saved locally and automatically updated once the device regains connection. This supports accurate entry in areas with limited signal, such as walk-ins and wine cellars. Before entry, the inventory counts must first be [created and started](/doc/docs/r365-app-create-and-enter-inventory-counts). After counts are entered, the inventory count must be [reviewed and completed](/doc/docs/inventory-counts-review-and-approve-an-inventory-count) before it can be [approved](/doc/docs/inventory-counts-review-and-approve-an-inventory-count). During the count, items can be [added or removed](/doc/docs/add-or-remove-items-from-an-inventory-count-mobile), as well as [reordered](/doc/docs/rearrange-items-in-an-inventory-count-mobile) to match a shelf-to-sheet flow. --- ## Security Users must have the following permission to enter an inventory count: - Food → Inventory Counts → Edit Inventory Counts → Edit Inventory Counts These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Enter an Inventory Count in Mobile To enter an inventory count, follow these steps: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Inventory screen**](/doc/docs/r365-red-app-inventory-counts-overview).** **A)** Select **More** from the bottom tab bar. **B)** Select **Inventory counts**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8RLWK58K.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****2)** [**Create and start an inventory count**](/doc/docs/r365-app-create-and-enter-inventory-counts) if one has not yet been created.** Counts are typically created by a manager or another user with the **Create Inventory Counts** permission. Once created, the count is available for entry to all users with the **Edit Inventory Counts** permission. ****3)** Tap the **desired inventory count** to open it.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TN8WIK38.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****4)** Tap a **storage location** to open it and begin counting items within that area.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AOENEZNT.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****5)** Tap an **item** to open it for counting.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OE7SDUZ2.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****6) Enter the quantity** for each available unit of measure.** The calculator supports basic math functions to simplify entry. Use the on-screen keypad to add, subtract, multiply, or divide quantities as needed before tapping Enter. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YNZF86PL.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****7) Tap Enter** or the **forward arrow** to move to the next item.** Swipe left or right to move between items; swiping **does not save** the entered amount. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4EOBX8K6.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****8) Repeat steps 6 and 7** until all items in the storage location are counted.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DME59BVR.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****9) Add missing items** as needed. *(Optional)*** If an item is not listed, tap **Edit** in the header to add it. Learn more about [adding items to inventory counts](/doc/docs/add-or-remove-items-from-an-inventory-count-mobile#add-items). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-M5DXRXG5.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****10) After** counting all items in a storage location, select another **incomplete storage location** from the list to continue counting.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LUBYQZIZ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D) ****11)** Once **all items** in **all storage locations** have been counted, [review and complete](/doc/docs/review-inventory-count-variances-on-the-r365-app) the count.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PLC69CBS.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A09Z&se=2026-11-12T11%3A05%3A09Z&sr=c&sp=r&sig=Xz7oSBNCpr71ADnZrLWBmt9a8t7TBcNXbCE1WtbcI7k%3D)