--- title: "Enter and Manage Waste Logs (Mobile)" slug: "enter-a-waste-log-via-mobile" description: "Create, enter, and manage waste logs in R365 mobile: select items, enter wasted quantities and reasons, save entries, and edit or delete records." updated: 2026-11-11T21:18:30Z published: 2026-11-11T21:18:30Z canonical: "docs.restaurant365.com/enter-a-waste-log-via-mobile" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Enter and Manage Waste Logs (Mobile) The complete waste log workflow can be completed in the R365 app from creation to approval. Waste logs created in web version of R365 can also be viewed and edited in the mobile device. Learn more about the [web version of waste logs](https://portal.us.document360.io/doc/docs/donations-overview-and-security). --- ## **Enter Waste To a Waste Log** To create a waste log, users need the following permissions: - Food → Waste Log→ Edit Waste Logs - Food → Waste Log→ Create Waste Logs ### **New Waste Logs** To create a **new** waste log entry, follow these steps. *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Waste logs** screen](/doc/docs/r365-red-app-waste-logs#waste-log-screen) and tap the **Create** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WQSW3DTW.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****2)** Review and edit any needed fields on **Step 1/2**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7IOF54EJ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) > [!NOTE] > Learn more about the [Basic info screen](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry). ****3)** Tap **Continue** to open Step 2/2.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PET6R7NB.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****4)** Tap the **Add item +** button to add items to the log entry.** > [!NOTE] > If a template was used, the Step 2/2 Add items screen will display a list of items. *If no items need to be added, skip to step #6.* ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WWOQ2CTR.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) > [!NOTE] > Items can be added manually or by using barcode scanning when enabled. [Learn more about barcode scanning for waste logs](/doc/docs/r365-app-barcode-scanning-logs-and-transfers#barcode-scanning-waste-logs-and-donations-logs). ****5)** Complete the fields on the [**Add item form**](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry), then tap **Add item** to continue.** - When **Select item** is completed, **Unit of measure** and **Each Amt** will update with the values assigned to the selected item. - **Quantity** must be entered manually. - The **Total** will update based on the quantity entered. - **Comments** are optional. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WHVV33UJ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****6)** **Review and update** the items on the list.** For items added via template, tap to open an item and edit the item **quantity.** Tap **Save** to submit changes. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-P9E4LFEU.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) > [!TIP] > Use the **navigation arrows** at the top of the ‘Edit item’ page to move between items when editing multiple items, then tap **Save** to submit all changes. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O82D7JSS.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****7)** **Save** or **Complete** the waste log.** - Tap **Save** to save the waste log in its current state. This will save as in progress and can be returned to complete at a later time. - Tap **Complete** to indicate that the waste log is complete and waiting for approval. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ME4I5YS1.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ### **Existing Waste Logs** Waste logs with a status of **In progress** can be edited if needed. *Click steps to expand for additional information and images.* ****1)** Navigate to the ‘In progress’ waste logs list and **tap the desired waste log**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QZZYM0JA.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****2)** From the **items tab**, tap the **Add item** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-S6QNQYSH.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****3)** Complete the fields on the [**Add item form**](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry), then tap **Add item** to continue.** - When **Select item** is completed, **Unit of measure** and **Each Amt** will update with the values assigned to the selected item. - **Quantity** must be entered manually. - The **Total** will update based on the quantity entered. - **Comments** are optional. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HYA59KGZ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****4)** **Save** or **Complete** the waste log.** - Tap **Save** to save the waste log in its current state. This will save as in progress and can be returned to complete at a later time. - Tap **Complete** to indicate that the waste log is complete and waiting for approval. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-70VEV98E.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) --- ## Remove Items from a Waste Log **New** and **existing** waste logs with a status of **In progress** can be edited if needed. *Click steps to expand for additional information and images.* ****1)** Tap **Edit** on the ‘Add items’ step of a **new** waste log, or on the ‘Items’ list of an **existing** waste log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KSHQKD7G.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****2) Select** the item(s) to be removed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NGZLYD3P.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****3)** Tap **Remove** to remove the selected items from the list.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TYJ1UBML.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) Users will be prompted to confirm the removal. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YEVCRY0E.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****4)** Tap **Done** to exit editing mode.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1DJ9P5YT.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ****5)** **Save** or **Complete** the waste log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WS8ODBG2.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) --- ## **Save a Waste Log** Logs that have not been marked as complete can be saved in their current state. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-768V9NWL.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) When a waste log is **saved**, the waste log will remain with a status of **In progress**. Users can return to these waste logs to edit or add items at a later time from the ‘In progress’ tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SC9NSC83.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) --- ## **Complete a Waste Log** Waste logs must be marked as **complete** in order to be submitted for approval. To mark waste logs as complete, users must have the following permission: - Food → Waste → Complete Waste Logs Once all the necessary items have been added to the waste log, users can tap **Complete** from the Add Items screen. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DYHYGXNP.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) When a waste log is marked as complete, the entry will move to the Completed list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WXRQIVKO.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) --- ## Unlock a Waste Log Waste logs that have been marked as completed **cannot** be edited. However, waste logs can be returned to an editable form by **unlocking** the log. To unlock waste logs, users **must** have the following permission: - Food → Waste Logs→ Unlock Waste Log To unlock a waste log, find the correct entry from the **Completed** list and tap the entry to open it. From the open entry, tap **Unlock**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5ENONE90.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) The waste log will return to a status of **In progress** and can be edited as necessary. --- ## **Approve a Waste Log** Once a waste log has been marked as **completed**, the waste log entry needs to be **approved** before the correct accounts can be debited. To approve waste logs, users **must** have the following permission: - Food → Waste Log→ Approve Waste Log To approve a waste log, navigate to the correct waste log entry on the 'Completed' waste log list and tap the correct entry to open it. When the **Approve** button is tapped, users will be prompted to confirm the approval. Tap 'Approve' from the confirmation box to continue. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JE4I26PF.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) Users will be notified that the waste log has been approved, and the entry will be moved to the Approved waste logs list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JSXN97HA.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) ### **Unapproving a Waste Log** If a waste log was approved in error or the approval needs to be reversed for any reason, the waste log can be unapproved. To unapprove a waste log, users **must** have the following permission: - Food → Waste Log→ Unapprove Waste Logs To unapprove a waste log, locate the correct waste log entry from the **Approved** list and tap it to open the log. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QCHEVE54.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A05%3A16Z&se=2026-11-12T11%3A05%3A16Z&sr=c&sp=r&sig=8nziBEJiwfjV1GRNDksg7%2BNNvS4qqbMIdp34lJ23jWI%3D) When unapproved, the waste log entry will return to the **Completed** waste logs list. --- ## **Barcode Scanning for Waste Logs** Users can utilize barcode scanning to scan items onto new waste logs. Learn more about using [barcode scanning for waste logs](https://portal.us.document360.io/doc/docs/r365-app-barcode-scanning-logs-and-transfers).