--- title: "Request Time Off" slug: "r365-app-requesting-time-off" description: "Submit a time off request in the R365 mobile app. Select dates, add notes, and send for manager approval. Approved requests block those dates." updated: 2026-08-18T14:43:13Z published: 2026-08-18T14:43:13Z canonical: "docs.restaurant365.com/r365-app-requesting-time-off" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Request Time Off Employees can submit time off requests from the R365 App. When an employee needs a certain time period blocked off their schedule, they can submit a time off request for manager approval. If the request is approved, the day(s) and time(s) submitted by the user will be blocked off on the employee schedule, and the employee will be considered unavailable for shifts. > [!NOTE] > If an employee does not have access to the mobile app. Managing users with access to manager tools and scheduling can also open this form from the [Schedule Requests](https://docs.restaurant365.com/docs/en/schedule-requests) Time off tab to create a time off request **on behalf of the employee.** In that flow, an employee selector appears at the top of the form, and all date restrictions and time off types reflect the selected employee's settings. For more information, see [Create Time Off for an Employee (Mobile)](/doc/docs/create-a-time-off-request-for-an-employee-via-mobile). --- ## How to Request Time Off To request time off follow these steps: *Click steps to expand for additional information and images.* ****1)** Navigate to **My requests** from the bottom tab bar **More** menu** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KKMQN408.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****2)** Tap the **Create** button to create a new request.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UN6NFRMM.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****3)** Tap **Time off** to create a new time off request.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KXA9FV8H.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****4)** Select a **time off type**.** Users will be able to select whether the time off is for any of the following: - Vacation - Personal - Jury Duty When [PTO accruals](/doc/docs/pto-accruals-overview) is enabled, users will be able to select from their applied rules. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5T6VCPM1.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****5)** Use the **All day** toggle to switch between all day and partial day requests.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0W0AS2TZ.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****6)** Tap the **Start date** section to make the date and time selections for when the time off request is to begin.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I109WZ8C.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****7)** Select a date by tapping a day on the **calendar**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MXTL6I03.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****8)** For **partial day** requests, tap the **time** to adjust.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U9N5AMR3.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****9)** Tap the **End date** section. Then, repeat steps 7 and 8 to set an **end date** and **time**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9T8QMDI5.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****10)** Enter any **notes**, if applicable.** The notes section can be used to give more context to the request. Any notes written here will be visible by the approving manager. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BJ2JDT1R.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****11)** Tap **submit request** to submit the request for manager approval.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9J9XWZME.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ****12)** Users will be notified that request has been submitted.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-K8SLH1P8.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) --- ## Time Off Request Status Users can track all their time off requests in the **Outgoing** tab of the **My requests** screen. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-P5VJFBX9.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) ### Request Details Screen Tapping a time off request will open the **Request details** screen. This screen shows the details about the request as well as the request status. Learn more about [Time off request details](/doc/docs/time-off-requests) or [Time off request with accruals details](/doc/docs/r365-app-review-time-off-requests-using-accruals). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4R8LNMS1.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A20%3A17Z&se=2026-11-10T01%3A20%3A17Z&sr=c&sp=r&sig=3luH4bpO60Y%2BNDrEFIUTCUkC9EKz%2FgWsED64ucONHew%3D) Users can also tap **Cancel request** to cancel the request. ### Time Off Request Status - Pending time off requests will be labeled with **Pending Manager Approval**. These requests have not yet been approved or denied. - Approved requests will be labeled with **Request has been Approved!** When approved, users will **not** be considered available for shifts for the date/time requested. - Denied time off requests will be labeled with **Request Denied by Manager**. When denied, users will still be considered available for shifts for the date/time requested off. ## Related - [Schedule Requests Screen (Mobile)](/schedule-requests.md) - [Requesting Time Off with Accruals](/r365-app-using-time-off-accruals.md) - [Create a Time Off Request for an Employee via Mobile](/create-a-time-off-request-for-an-employee-via-mobile.md) - [Create Time Off for an Employee (Schedule Requests Page)](/create-time-off-for-an-employee-schedule-requests-page.md)