--- title: "Payroll Calendar Details" slug: "payroll-calendar-details" description: "Payroll Calendar Details screen — shows pay frequency, pay dates, and a table with pay period list and calendar views with download button." updated: 2026-06-10T16:09:40Z published: 2026-06-10T16:09:40Z canonical: "docs.restaurant365.com/payroll-calendar-details" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payroll Calendar Details The **Payroll Calendar** details screen displays a single payroll calendar record. Located on the [**Payroll Calendar**](/doc/docs/payroll-calendar-page) page, the screen shows pay period frequency, pay period dates, and related calendar dates to support payroll review and verification. --- ## Security Users must have the following permissions to access Payroll Calendar: - Payroll → R365 Payroll → Payroll Calendar → View Payroll Calendar - Payroll → R365 Payroll → Payroll Calendar → Edit Payroll Calendar These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Menu**** 1. Select **Payroll** from the left navigation rail. 2. Under **Payroll**, select **Payroll Calendar.** 3. Select a **Payroll Calendar**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6RP3PIAQ.png?sv=2026-02-06&spr=https&st=2026-11-01T19%3A52%3A07Z&se=2026-11-01T20%3A52%3A07Z&sr=c&sp=r&sig=Meruncrn1iPI9eDZ6YHzWYdd6kDTG5HMtlNVUOWORGc%3D) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-01T19%3A52%3A07Z&se=2026-11-01T20%3A52%3A07Z&sr=c&sp=r&sig=Meruncrn1iPI9eDZ6YHzWYdd6kDTG5HMtlNVUOWORGc%3D) --- ## Payroll Calendar Details Buttons and Fields ### Payroll Calendar Overview ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UERFB410.png?sv=2026-02-06&spr=https&st=2026-11-01T19%3A52%3A07Z&se=2026-11-01T20%3A52%3A07Z&sr=c&sp=r&sig=Meruncrn1iPI9eDZ6YHzWYdd6kDTG5HMtlNVUOWORGc%3D) | | Button/Field | Description | | --- | --- | --- | | **1** | Delete Button | [Deletes](/doc/docs/step-by-step-style-guide-2) the Payroll Calendar displayed on the page. | | **2** | Edit Button | Opens the Payroll Calendar Wizard. Only future pay dates can be edited. See [Payroll Calendar Wizard](/doc/docs/payroll-calendar-wizard). | | **3** | Close (X) | Closes the details side sheet. | | **4** | Pay Frequency | Specifies how often employees are paid: weekly, biweekly, semi-monthly, or monthly. | | **5** | First Pay Date | The first date the employees will be paid. | | **6** | Next Pay Date | The next date employees will be paid. | | **7** | Last Edited On | The date of the most recent update to the Payroll Calendar. | | **8** | Published By | The username of the user that created the Payroll Calendar. | | **9** | View Toggle | Switches the view from calendar view to list view. | | **10** | Download | Exports the payroll calendar to a downloadable CSV file. | | **11** | Legend | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V1UE11AJ.png?sv=2026-02-06&spr=https&st=2026-11-01T19%3A52%3A07Z&se=2026-11-01T20%3A52%3A07Z&sr=c&sp=r&sig=Meruncrn1iPI9eDZ6YHzWYdd6kDTG5HMtlNVUOWORGc%3D) **Weekend/Bank Holiday Adjustmen**t — Highlights the dates adjusted due to weekends or bank holidays. Learn more about [bank holidays](/doc/docs/r365-payroll-processing-calendar). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NWIRIMC7.png?sv=2026-02-06&spr=https&st=2026-11-01T19%3A52%3A07Z&se=2026-11-01T20%3A52%3A07Z&sr=c&sp=r&sig=Meruncrn1iPI9eDZ6YHzWYdd6kDTG5HMtlNVUOWORGc%3D)**Manual Adjustment** — Highlights pay dates that have been manually adjusted. | ### Columns - List view toggled | Column | Description | | --- | --- | | Period | The sequential number of the pay period (e.g., 1, 2, 3). | | Start Date | The start date of each pay period. | | End Date | The end date of each pay period. | | Submission Date | The date payroll data must be submitted for processing. Timesheets must be submitted by this date. > [!CAUTION] > Payroll submitted after this date results in delayed payment. | | Pay Date | The date employees are paid. > [!NOTE] > For published calendars, only future pay dates can be edited. During initial calendar creation, system-generated past custom pay periods may appear in the list without a pay date. A valid pay date is required for each past custom pay period before the calendar can be published. | ### Payroll Calendar — Calendar View Toggled ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OOMVCP14.png?sv=2026-02-06&spr=https&st=2026-11-01T19%3A52%3A07Z&se=2026-11-01T20%3A52%3A07Z&sr=c&sp=r&sig=Meruncrn1iPI9eDZ6YHzWYdd6kDTG5HMtlNVUOWORGc%3D) | | Button/Field | Description | | --- | --- | --- | | **1** | Calendar Key | - **Pay Date** — The day the employees are paid. - **Submission Cutoff** — The last date payroll data can be submitted for processing. - **Bank Holiday** — Indicates a bank holiday. If a pay date falls on a holiday, the date is grayed out and cannot be selected. Learn more about [bank holidays](/doc/docs/r365-payroll-processing-calendar). - **Pay Period** — The days within a pay period. - **Weekend/Bank Holiday Adjustmen**t — Highlights the dates adjusted due to weekends or bank holidays. - **Manual Adjustment** — Highlights pay dates that have been manually adjusted. | | **2** | Download | Exports the Payroll Calendar as a PDF that includes key payroll-related dates, such as pay periods and pay dates, for employee reference. |