---
title: "Audit Log"
slug: "event-audit-log"
description: "Track every R365 change: what changed, who changed it, and when. Use the Audit Log to review user activity and monitor record modifications."
updated: 2026-08-19T14:29:48Z
published: 2026-08-19T14:29:48Z
canonical: "docs.restaurant365.com/event-audit-log"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Audit Log

The Event Audit Log lists all User-driven event data in reverse chronological order to show all the updates made by Users in the system. This log can be referenced for reviewing recent actions made to transactions and records or to efficiently respond to questions from auditors to pass a financial review or audit.

---

## Security

Users with the following Permission will be able to view the Audit Log:

- Administration → Audit Log → View Audit & SMS Log

Learn more about [managing permissions and Custom User Roles here](/doc/docs/custom-user-roles).

The [Permission Access report](/doc/docs/generating-a-permissions-access-report) can be used to determine which [User Roles](/doc/docs/security-permissions-user-roles) or [Users](https://help.restaurant365.net/en/support/solutions/articles/12000089855) already have these Permissions assigned. Learn more about [User Setup and Security here](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

****Navigation Steps****

1. Open the **Admin** application.
2. Expand the **Users & Security** category.
3. Click **Audit Log.**

****Search****

Navigate to pages with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **page name** in the R365 global search bar.
2. Select the page from the results list.

> Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-03T01%3A42%3A36Z&se=2026-11-03T02%3A42%3A36Z&sr=c&sp=r&sig=IqzAo8ayt3stLjHaHB3PkuipKtkfT6lgdiAtpkCWflU%3D)

---

## Audit Log

### Buttons and Fields

When the Audit Log opens, the header will be the only fields listed. Update the Record Type field (required) and any of the other header fields before clicking 'Run' to view a specific record/transaction's details.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8OKMS5V8.png?sv=2026-02-06&spr=https&st=2026-11-03T01%3A42%3A36Z&se=2026-11-03T02%3A42%3A36Z&sr=c&sp=r&sig=IqzAo8ayt3stLjHaHB3PkuipKtkfT6lgdiAtpkCWflU%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Date Picker | Drop-down selector with the following date filters: - Today - Yesterday - Last 7 Days - Last 30 Days - This Month - Last Month - This Period - Last Period - This Year - Last Year - Custom (a custom date or date range) |
| **2** | User | The User who administered the event. |
| **3** | Record Type | The record or transaction involved. This is the only required selection in the header. |
| **4** | Event Type | The action made in connection with the Record Type (#3). The dropdown displays a list of the following options: - Created - Updated - Deleted - Approved - Unapproved - Unsubmitted - Available for Purchase Orders only |
| **5** | Location | The Location associated with the Record Type (#3). |
| **6** | Run | Searches the system for the selections made in #1-5 and #8. > [!NOTE] > Not all selections need to be made. Only the Record Type (#3) is required. |
| **7** | Clear | Removes the selections made in #1-5. |
| **8** | Search Bar | Filters the references to the entered text. If a value is entered, click 'Run' to search the 'References' column. |
| **9** | Columns | Opens the [column menu](https://docs.restaurant365.com/doc/docs/working-with-smart-grids#column-visibility-sort-order-size) where users can show/hide and rearrange columns. |
| **10** | Export | Exports the table as a csv file. |

### Columns

The audit log table will appear once header selections are made and run.

| Column | Description |
| --- | --- |
| Event Date | The date and time the event occurred. Events are organized in reverse chronological order. Click to open the [transaction record activity](/doc/docs/event-audit-log#transaction-record) with recent changes made by the selected user. |
| User | The User who administered the event. |
| Reference | The document or record number associated with the Record Type (#4). Clicking this will open the document or record. |
| Record Type | The record or transaction involved in the event. |
| Event | The action made in connection with the Record Type (#4). |
| Module Name | The module associated with the Record Type (#4). |
| Location | The location assigned to the Record Type (#4). |
| Description | A key piece of data from the record that is easily searchable (name, item, account name, location, etc.). |

---

## Transaction Record

The transaction record houses all of the information about a transaction. Users can review a deep dive of a transaction's history by opening this modal and viewing its details.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NALHNIEN.png?sv=2026-02-06&spr=https&st=2026-11-03T01%3A42%3A36Z&se=2026-11-03T02%3A42%3A36Z&sr=c&sp=r&sig=IqzAo8ayt3stLjHaHB3PkuipKtkfT6lgdiAtpkCWflU%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Full Screen | Expands to full screen or collapses to the original window size. |
| **2** | Close | Closes the window. |
| **3** | Event Stamp | The date, time, and User who conducted the event. This can be a transaction creation or update. Click the desired event in this listing to view the updates made by other users and/or at different times |
| **4** | Reference | The transaction number. Click to open for the transaction. |
| **5** | Transaction Type | The type of transaction that is being reviewed. |
| **6** | Module | The module associated with the transaction. |
| **7** | General | The header details of the transaction. Updated details are highlighted in blue. Three columns are listed: - Field Name - Previous entry - Modified entry |
| **8** | Details | The 'Details' tab of the transaction. Updated details are highlighted in blue. Three columns are listed: - Field Name - Previous entry - Modified entry |
| **9** | Distribution | The 'Distribution' tab of the transaction. Updated details are highlighted in blue. Three columns are listed: - Field Name - Previous entry - Modified entry |

---

## Audit Log Overview

The Audit Log captures system activity related to the creation, updates, approvals, unapprovals, and deletions of records. It is designed to help track changes and maintain accountability across key modules of the system.

### Event Types

The following actions are recorded in the Audit Log:

- Created
- Updated
- Deleted
- Approved
- Unapproved
- Unsubmitted
  - Available for Purchase Orders only

### Record Types

The Audit Log includes the following record types by module:

**Master Records**

- Vendor
- Location
- legal entity
- Bank Account
- General Ledger Account
- User
- POS Employee
- Employee
- Daily Sales Summary
- Recipes
- Items
- Vendor Items
- Item Location
- Bank Activity
- Reconciliation
- Employee
- Shopping List
- User Role
- Report Roles
- Brand Location Group
  - > Only available for corporate instances.

**Accounting**

- Accounts Payable
  - AP Invoice
  - AP Payment
  - AP Credit Memo
- Accounts Receivable
  - AR Invoice
  - AR Payment
  - AR Credit Memo
- General Ledger
  - journal entry
- Banking
  - Bank Expense
  - Bank Deposit
  - Bank Transfer
- Bank Activity
  - Exclude
  - Include
  - Match
  - Unmatch
  - Delete
  - Create Transactions (Bank Withdrawals, Bank Deposits, and AP Payments)

**Operations**

- Inventory
  - Inventory Count
    - The ‘Reference’ column is hyperlinked to the inventory count record and reflects the date listed on the Inventory Count.
    - The ‘Description’ column is hyperlinked to the inventory count template.
  - Waste Log
  - Item Transfer
  - Prep
  - Commissary Order
  - Purchase Orders
    - Also includes activity information for **Unsubmitted Purchase Orders.**
- Sales
  - Journal Entry

**Payroll**

- Employee Payment Preference
- Paychecks
- Payroll Approval
- Payroll Changes
- Payroll OTP (One-Time Payments)
- Payroll Import
- Payroll Calendar
- Payroll pay run

Access rights granted to users or user roles that dictate what actions they can perform within the system.

An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed.

POS (Point of Sale)

A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview).

Journal entry (JE) Record posted to the General Ledger to document financial activity.

A scheduled process in payroll systems to calculate and distribute employee payments for a specific period.