--- title: "Employee Schedule Availability Update 2026" slug: "employee-schedule-availability-update-2026" description: "Release notes for the 2026 employee schedule availability update introducing the new Availability tab to replace the Schedule tab." status: "new" updated: 2026-10-27T18:51:32Z published: 2026-10-27T18:51:32Z canonical: "docs.restaurant365.com/employee-schedule-availability-update-2026" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Employee Schedule Availability Update 2026 The **Schedule tab** on the Employee Record is being renamed and replaced with a new **Availability tab** that expands how employee availability is configured and managed. The new Availability tab introduces a card-based layout with support for recurring availability patterns, multi-segment availability, future-dated availability changes, and time-bounded temporary overrides. The legacy Schedule tab offered a single, static availability configuration per employee with no way to schedule future changes or create exceptions. This change affects managers and administrators who configure employee availability and schedulers who rely on availability data when building schedules. Existing availability configurations carry over automatically. No action is required. **Learn more about the new [Availability tab](/doc/docs/availability-tab-employee-record).** - [Recurring and Temporary Availability](/doc/docs/recurring-and-temporary-availability) - [Employee Availability Tab](/doc/docs/employee-availability-tab) - [Edit Current Recurring Availability](/doc/docs/edit-current-recurring-availability) - [Add Future Recurring Availability](/doc/docs/add-future-recurring-availability) - [Add Temporary Availability](/doc/docs/add-temporary-availability) - [Delete Future or Temporary Availability](/doc/docs/delete-future-or-temporary-availability) --- ## Differences Between the New and Legacy Availability Experience ****Tab Name: Schedule → Availability**** **New experience:** The tab is labeled **Availability** on the Employee Record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-24NR1L7Z.png?sv=2026-02-06&spr=https&st=2026-10-27T22%3A08%3A40Z&se=2026-10-27T23%3A08%3A40Z&sr=c&sp=r&sig=W6S1dpyjq3QC3ynEOEckNTw3304dFCtuf2UoMSvqeaw%3D) **Legacy experience:** The tab was labeled **Schedule** on the Employee Record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FZ0YCHOZ.png?sv=2026-02-06&spr=https&st=2026-10-27T22%3A08%3A40Z&se=2026-10-27T23%3A08%3A40Z&sr=c&sp=r&sig=W6S1dpyjq3QC3ynEOEckNTw3304dFCtuf2UoMSvqeaw%3D) ****Availability Configuration: Single-time slider → Multi-segment time picker**** **New experience:** Availability is managed through cards on the Availability tab. Each card represents a distinct availability group. Cards display day-by-day availability and indicate whether each day is available all day, unavailable, or available during specific hours. The **Active badge** on a card identifies which record currently governs the employee's schedule. Up to 3 time segments can be added to each day of availability. Time is added using a time picker. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-C4B48N08.png?sv=2026-02-06&spr=https&st=2026-10-27T22%3A08%3A40Z&se=2026-10-27T23%3A08%3A40Z&sr=c&sp=r&sig=W6S1dpyjq3QC3ynEOEckNTw3304dFCtuf2UoMSvqeaw%3D) **Legacy experience:** Availability was configured through a single Availability section on the Schedule tab. Three options applied to each day: Available All Day, Unavailable All Day, or Partial Availability with a start and end time set by sliders. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-T900AAI1.png?sv=2026-02-06&spr=https&st=2026-10-27T22%3A08%3A40Z&se=2026-10-27T23%3A08%3A40Z&sr=c&sp=r&sig=W6S1dpyjq3QC3ynEOEckNTw3304dFCtuf2UoMSvqeaw%3D) ****Add Future Availability Changes**** **New experience:** A recurring availability change can be scheduled to take effect on a future date without affecting the current active pattern. The upcoming change appears as a separate Future Recurring Availability card until its start date arrives, at which point it automatically becomes the active recurring availability. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JN5HFD6W.png?sv=2026-02-06&spr=https&st=2026-10-27T22%3A08%3A40Z&se=2026-10-27T23%3A08%3A40Z&sr=c&sp=r&sig=W6S1dpyjq3QC3ynEOEckNTw3304dFCtuf2UoMSvqeaw%3D) **Legacy experience:** There was no way to schedule a future availability change. Any edit to the Schedule tab took effect immediately and replaced the existing configuration. ****Create Temporary Availability**** **New experience:** A temporary availability override can be added for a specific date range. The override automatically supersedes the employee's recurring availability for the duration of the range, then expires and returns scheduling authority to the recurring availability. Temporary records appear as separate cards and can be deleted before they activate. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MGESO3CD.png?sv=2026-02-06&spr=https&st=2026-10-27T22%3A08%3A40Z&se=2026-10-27T23%3A08%3A40Z&sr=c&sp=r&sig=W6S1dpyjq3QC3ynEOEckNTw3304dFCtuf2UoMSvqeaw%3D) **Legacy experience:** Temporary overrides were not supported. The Schedule tab held a single availability configuration with no expiration or date-range logic. ****Permissions**** **New experience:** Two permissions control access to the Availability tab. - **Labor > Employees > Schedule > View Schedule Availability** allows users to view the tab and all records on it. - **Labor > Employees > Schedule > Manage Schedule Availability** allows users to add, edit, and delete availability records. **Legacy experience:** - A single permission, **Labor → Employees → Schedule**, controlled access to the Schedule tab.