--- title: "Time Tab" slug: "employee-record-time-tab" description: "The Time tab on employee records displays punch details, overtime rules, and time-related settings for time and attendance data." updated: 2025-08-26T19:48:04Z published: 2025-08-26T19:48:04Z canonical: "docs.restaurant365.com/employee-record-time-tab" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Time Tab The Time tab contains information related to expected and actual time worked by the employee. On this tab, users can: - View and edit the employee’s expected weekly hours per legal entity - View the employee’s punch history - View R365 Payroll legacy PTO policy details --- ## Security **The following permissions are associated with the Time tab:** Labor → Employees → Time→ - Expected Weekly Hours - View Expected Weekly Hours - Edit Expected Weekly Hours - View Punches These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation 1. Navigate to the desired employee’s [**employee record**](/doc/docs/employee-record). 2. Select the Time tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IZRS3E7T.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) ****Search** for an employee record:** Navigate to employee records with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **employee’s** **name** or **email address** in the global search bar. 2. Select the employee from the results list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) --- ## Expected Weekly Hours > The Expected Weekly Hours section is only displayed when R365 Payroll is enabled. The Expected Weekly Hours section shows the hours the employee is expected to work each week for each legal entity associated with jobs that have been added on the [Employment tab](/doc/docs/workforce-employee-record-employment-tab). The hours set here are used to determine R365Pay payments, as well as PTO accruals. The Expected Weekly Hours section is only displayed once a [job](/doc/docs/workforce-employee-record-employment-tab) has been associated with the employee. Once displayed, 'Expected Weekly Hours' will have a default value based on the employee's 'Employment Type' set on the [Employment tab](/doc/docs/workforce-employee-record-employment-tab). - **Part-Time**: 20-hour default - **Full-Time**: 40-hour default ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/30c98477-0b06-4ea5-b58e-806efe1318b5.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | | **Field** | **Description** | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/a3f4386f-cb80-4e27-80bf-a886891996c7.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | Legal Entity | Legal entity associated with one or more jobs assigned to the employee. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/7a77d940-a150-48d5-935a-d540f937b130.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | Expected Weekly Hours | Total hours the employee is expected to work for all jobs and locations associated with the legal entity. | --- ## Punches Section The Punches section shows all of the detailed labor punches (when this employee has clocked in and out of the POS and at which location(s)). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e6eb4fdc-3843-45b3-8813-e51790ba05a6.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Search | Filters the list for punch records that contain the entered search term in any column. | | **2** | Smart Grid Controls | **Filter -** Click to filter any of the available columns. **Columns** - Click to show or hide available columns. Learn more about [working with Smart Grids here](/doc/docs/working-with-smart-grids). | | **3** | Punch | Employee's labor punch information: - **Job Title** - Title of the [job](/doc/docs/job-records) associated with the punch. - **Location Name** - Name of the location associated with the punch. - **Start Time** - Start time and date of the punch. - **End Time** - End time and date of the punch. - **Hours** - Total hours for the punch. | --- ## PTO Policy > The PTO Policy section is only displayed when R365 Payroll is enabled. > [!WARNING] > The PTO Policy section is being replaced with the [Time Off tab](/doc/docs/workforce-employee-record-time-off-tab) as part of the [PTO Accruals feature](/doc/docs/pto-accruals-overview). When PTO Accruals is enabled, the PTO Policy section is hidden. The PTO Policy section displays the policy that determines the PTO accrual for the employee. Employee-specific changes to the PTO policy can be applied here. Learn more about [company-level PTO policies here](/doc/docs/workforce-policies). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/f38595e4-949d-4848-aaff-560ea3cc4f6d.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Policy Type | How PTO hours are calculated for the employee: **Unlimited PTO** - This option allows the employee to take as much PTO as they want. PTO requests will still need to be submitted and approved. **Flexible PTO** - This option limits the number of PTO hours the employee accrues. PTO accrual is calculated per hours worked, and a cap on maximum hours accrued can be set. | | **2** | PTO Balance | Current PTO hours available for the employee. | | **3** | Accrued every ____ hours | The accrual rate for the employee, expressed as the number of PTO hours the employee accrues per number of hours worked. > The number of hours worked is set in the [company-level PTO policies](/doc/docs/workforce-policies). | | **4** | Maximum Balance | The maximum number of PTO hours the employee can accrue. If the PTO balance for the employee is equal to the maximum balance, they will stop accruing hours. Once PTO hours are used and the PTO balance falls below the maximum, PTO hours will accrue again. | | **5** | Waiting Period | If a waiting period has been set for the company-level PTO policy, this field will indicate if the employee's tenure has exceeded the waiting period. The employee will only accrue PTO if the waiting period is 'Complete'. | | **6** | Edit -![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e3325bd1-02d0-4288-9d54-c27df628e97f.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | Click to edit the PTO balance, accrual rate, or maximum balance for the employee. Changes made here will only apply to this employee, and will not change the [company-level PTO policy](/doc/docs/workforce-policies). | ### Update PTO Policy Form ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/76a34db3-9932-4014-945c-2e8e2c8e4ade.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A16%3A14Z&se=2026-11-13T18%3A16%3A14Z&sr=c&sp=r&sig=9gR7XmQ%2BzqHDMy2CtUKPhzTxCs82RrdwoUJvkFwz2%2F8%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | PTO Balance | Entering a new value will update the employee's PTO balance to the entered amount. (hh:mm) | | **2** | Accrual Rate | Entering a new value will update the number of PTO hours the employee accrues per number of hours worked. > The number of hours worked is set in the [company-level PTO policy](/doc/docs/workforce-policies). > Click 'Reset to default' to remove the employee-specific settings and use the company-level PTO policy. | | **3** | Maximum Balance | Entering a new value will update the maximum number of PTO hours the employee can accrue. > Click 'Reset to default' to remove the employee-specific settings and use the company-level PTO policy. | An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed. Restaurant365 Access rights granted to users or user roles that dictate what actions they can perform within the system. A database entry that contains detailed info about an employee, including personal details and employment history. POS (Point of Sale) A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview).