--- title: "Employee Record 2025 Update" slug: "employee-record-2024-update" description: "Release notes for the 2025 employee record update covering new layout, updated tabs, and changes to employee record features." updated: 2025-08-26T17:00:09Z published: 2025-08-26T17:00:09Z canonical: "docs.restaurant365.com/employee-record-2024-update" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Employee Record 2025 Update [Employee records](/doc/docs/legacy-employee-record) are being updated throughout the 2025. This article reviews the changes between the legacy layout and the new layout. In Beta This feature is in [beta](/doc/docs/user-research). Contact your CSM to learn more. --- ## Employees Page The [Employees page](/doc/docs/employees-page) is receiving a small facelift to add color-coded app access statuses and additional columns. **New and Legacy Layout Images** **New Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(153).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Legacy Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(166).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Column Changes** > The following columns have been **added**: > > - Employment Status > - Departments > - Jobs > - Employee ID > - Primary FLSA Status > - Legacy Employee ID > - Birthday > [!WARNING] > The following columns have been **removed**: > > - First Name > - Last Name --- ## Merging Employee Records The process for merging employee records is being improved with a [employee merge wizard](/doc/docs/employee-merge-wizard). Employee records are now merged through the Bulk Edit menu, allowing for merging up to 20 records at a time. The merge wizard provides more control over what data is kept in the final employee record after the merge. **New Employee Merge Wizard** **Bulk Edit** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(161).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Merge Wizard** Fields with multiple options from the merging records can be edited by selecting the correct option from the drop-down menus. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/MergeGif.gif?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) The merge wizard has the following sections: - User Profile - Identification - Contact Info - Emergency Contact Info - Jobs - Employment Info - Labor Settings - Schedule --- ## Preferred Name When the updated employee record is enabled, the first name entered in the Preferred Name field will be used throughout scheduling instead of the employee’s ‘First Name’. The following scheduling areas will display the employee’s preferred name: - Scheduling Calendar - Shift Details - Printed Schedule - Manager Queue - Employee Messages - Manager Tools Time Off ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-496K2D6O.png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) --- ## Employee Record Header The header of [employee records](/doc/docs/employee-record) will now show the employee ID number, primary job, and primary location. The Merge button has been removed. Merging is now done through the Bulk Edit menu on the Employees page. **New and Legacy Layout Images** **New Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(158).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Legacy Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(167).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) --- ## Summary Tab The [Summary tab](/doc/docs/employee-record-summary-tab) is new. This tab shows a snapshot of basic employee information found on the Basic Info and Employment tabs: **Quick Info Details** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(154).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) - Primary Reports To - Status - Hire Date - Work Email - Work Phone - Employment Type - Personal Email - Personal Phone --- ## Basic Info Tab ### Identification Section The following field has been added to the [Identification section](/doc/docs/employee-records-basic-info-tab): - Pronoun **New and Legacy Layout Images** **New Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(155).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Legacy Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(171).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) ### Emergency Contact Info Section The [Emergency Contact Info](/doc/docs/employee-records-basic-info-tab) section is new. This section provides fields for storing the employee’s emergency contact information. **Emergency Contact Info Details** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(156).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) - First Name - Last Name - Relation - Email - Phone Number --- ## Employment Tab ### Employment Info Section The following new fields have been added to the [Employment Info](/doc/docs/employee-record-employment-tab) section: - Employee ID - Employment Type - Primary FLSA Status - Legacy Employee ID - Status **New and Legacy Layout Images** **New Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(157).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Legacy Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(168).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) ### Jobs Section The following field has been added to the [Jobs section](/doc/docs/employee-record-employment-tab): - Reports To This field is available as a column on the jobs grid and appears in the job details. **New and Legacy Layout Images** **New Jobs Grid Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(159).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **New Job Details Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(160).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Legacy Jobs Grid Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(169).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) **Legacy Job Details Layout** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(170).png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A43%3A43Z&se=2026-10-26T09%3A43%3A43Z&sr=c&sp=r&sig=9FzgmvofkRDIbE3ymzbDGHA8SURS7A67IEabuSJYe1Y%3D) A database entry that contains detailed info about an employee, including personal details and employment history. Structured documents that provide insights and summaries of various operational metrics and financial data.