---
title: "Employee Certification Report"
slug: "employee-certification-report"
description: "View employee certifications with type, number, issuing agency, issue/expiration dates, and current expiration status."
updated: 2025-08-21T21:28:04Z
published: 2025-08-21T21:28:04Z
canonical: "docs.restaurant365.com/employee-certification-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Employee Certification Report

Managers can run the Employee Certification Report for a quick view of their employee's current certifications. This report can be especially useful when making scheduling decisions. For example, if a manager needs to staff two bartenders for Saturday night, they can use this report to pull a list of their employees' certifications and ensure that they have two available bartenders with active certifications. This report can also be used to remind employees if their certifications are out of date. For example, if employees are expected to complete an annual food safety training, this report shows which employees are overdue to renew that certification.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(631).png)

---

## Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

1. Open the **Reports** app.
2. Navigate to **My Reports**.
3. Enter all or part of the report name in the **search bar**.
4. The **Results** tab will open with the list of search results.
5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report.

![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png)

---

## Report Parameters

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R8SWITD4.png)

| Parameter | Description |
| --- | --- |
| Filter By | A list of all filter categories. Filter categories will vary based by report. |
| Filter | A list of filter options determined by the 'Filter By' category selected. |
| Separated | If set to yes, the report includes employees that no longer work for the organization. If set to no, the report shows only active employees. |
| View option | This section provides options to select, save, edit, or delete a [report view](https://docs.restaurant365.com/docs/report-views). |
| Run | Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report. |

---

## Report Columns

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(630).png)

| Column | Description |  |
| --- | --- | --- |
| Primary Job Location | Primary location where the employee works. |  |
| First and Last Name | Employee's first name, or given name, and last name, or surname. |  |
| Certification Type | Name of the certification. For example, a person making deliveries needs an active driver's license on file. In this case, the Certification Type is Driver's License |  |
| Number | Number used to identify the certification, such as a driver's license number or the certificate number on an Alcoholic Beverages Commission (ABC) certification. |  |
| Issuing Agency | Name of the organization through which the employee was certified. |  |
| Issuing Date | Date when the certification was issued to the employee. |  |
| Expiration Date | Date when the certification expired or will expire. |  |
| Attachment | If a file is attached to the [Certifications Tab of the Employee record](/doc/docs/employee-records-certifications-tab), the file name appears in this column. |  |
| Notes | If any notes are included on the [Certifications Tab of the Employee record](/doc/docs/employee-records-certifications-tab), those notes appear in this column. |  |
| Expiration | Status of the certification. Possible entries include: - Valid - The certification is active. - Expired - The certification has already expired. - Expires in X days - The certification will expire if it is not renewed within the number of days shown in the status. - Blank - The certification does not expire, or no expiration date was entered on the Certifications tab of the Employee record. |  |

---

## Email, Export, or Print the Report

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/eaba6ac9-1b00-431e-a083-699a699d1025.png)

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn how to [send, export, or print this report here.](/doc/docs/my-reports-send-export-or-print-reports)