--- title: "Edit Timecard Shift Details" slug: "edit-punch-details-timecards" description: "Edit timecard clock-in/out times, breaks, job assignments, and earnings. Edits recalculate the work week and require a reason." updated: 2026-05-14T17:24:03Z published: 2026-05-14T17:24:03Z canonical: "docs.restaurant365.com/edit-punch-details-timecards" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Edit Timecard Shift Details Editing timecard shift details allows managers to correct clock times, job assignments, and earnings so timecards reflect accurate worked hours before payroll processing. Shift edits recalculate earnings and overtime automatically based on configured labor rules. The shift details can be edited from the [timecard page](/doc/docs/timecard-page). > [!WARNING] > **Note Before Editing a Timecard** > > - Timecards cannot be edited if the pay period is closed. Reopen the pay period before making changes. > - Editing a timecard recalculates earnings and overtime for **all shifts in the same work week.** > - Timecards with employee disputes require dispute resolution before final approval. --- ## Security Users must have the following permission(s) to edit timecard details: - Labor → Time & Attendance → Timecards → Edit Timecards These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation Timecard shifts are managed from the timecard record. To open a timecard record: 1. Open the [**Timecards**](/doc/docs/timecard-page) page. Workforce → Time & Attendance → Timecards 2. Select the **location** for the desired timecard. 3. Select the appropriate **day**, **week** , or **pay period** for the timecard. 4. Locate and **click the timecard** to open the timecard record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RAG5FUB2.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D) --- ## Edit Shift Details To edit shift details, open a timecard, then follow the necessary steps. All edits are optional, but making any edits **requires** a **Reason for Editing**. *Click steps to expand for additional information and images.* ### Update Job or Job Rate **1) Make **desired edits** to the employee information. *(Optional)*** **Job** Select a different job if needed. > [!NOTE] > Only jobs assigned on the employee record are available. **Job Rate** Changing the job automatically updates the job rate to the employee’s configured rate for that job. Editing the job rate affects only the current timecard and does not update the employee record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3CW6UE8I.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D) ### Update Clock-In or Clock-Out Times **1) Make desired edits to **Shift** **clock in** or **clock out** times. *(Optional)*** Clock-in and clock-out times cannot overlap other timecards. Selecting a clock-in time before the **business day** starts or a **clock-out time after** it ends creates a cross-day shift. - [Cross-day shifts](/doc/docs/cross-day-shifts) appear as two timecards. - Learn more about [business days](/doc/docs/start-of-day-overview). > [!WARNING] > If the timecard does not already have earnings, deleting both the clock in and clock out times will **delete the timecard**. This action **cannot be undone**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZUB9MPA2.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D) **2) Make desired edits to **Break** **start** or **Break end** times. *(Optional)*** Existing break times can be adjusted. Or, break times can be added or removed. To edit a break: - Edit the **Break start or Break end times** buy editing the time fields - Change whether a break is paid or unpaid by checking/unchecking the **Paid** checkbox. - Add a break by clicking **Add Break.** - Delete a break by clicking the **trashcan** button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-01DAVRUD.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D) ### Add or Update Earnings **1) Add or update **earnings**. *(Optional)*** System-generated earnings **cannot** be edited. Manual earnings can be added or adjusted when permitted. Learn more about [adding and editing earnings here](/doc/docs/add-and-edit-earnings-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VTYWAN3V.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D) --- ## Select a Reason for Editing and Save ****1)** Select a **reason for editing** the timecard.** A **reason for editing** is required once an edit is made on the timecard. - Select a reason from the available list. - Only configured reasons can be selected. > Users with the following permission can edit reasons: > > - Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons > > Learn more about [managing timecard reasons](/doc/docs/manage-reasons-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-D9C3ZNIP.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D) ****2)** Click **Save** to save the timecard without approving it, or click **Save + Approve** to save and approve the timecard at the same time.** > [!NOTE] > **Notes About Save + Approve** > > - If the timecard has an employee dispute, approval is not available until the dispute is resolved. > - If the timecard has an incomplete punch, it cannot be approved. The Save + Approve button will be disabled until the incomplete punch is corrected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KL4WG8VV.png?sv=2026-02-06&spr=https&st=2026-10-29T17%3A25%3A34Z&se=2026-10-29T18%3A25%3A34Z&sr=c&sp=r&sig=qpsytGO2sPCCbxDoBYo2QwgXFi1MA%2Fi9nG%2F2r%2FnPntE%3D)