--- title: "Enable or Disable I-9 Verification" slug: "edit-an-onboarding-rule" description: "Enable or disable I-9 verification for individual locations or in bulk via the Work Eligibility Rules sidesheet. Requires editing the onboarding rule." updated: 2025-08-26T19:47:59Z published: 2025-08-26T19:47:59Z canonical: "docs.restaurant365.com/edit-an-onboarding-rule" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Enable or Disable I-9 Verification In Beta This feature is in [beta](/doc/docs/user-research). Contact your CSM to learn more. I-9 verification for a location is enabled or disabled by updating the [work eligibility rule](/doc/docs/onboarding-rule) for the associated legal entity. Work eligibility rules are edited on the [Onboarding page](/doc/docs/onboarding-page). When I-9 verification is enabled, I-9 forms are generated for all onboarded employees with jobs at the I-9 enabled location. In progress, completed, and waived I-9s can be viewed on the [Work Eligibility page](/doc/docs/work-eligibility-page) as well as in the [Work Eligibility folder](/doc/docs/work-eligibility-folder) on the [Documents tab](/doc/docs/workforce-employee-records-documents-tab) of employee records. Learn more about the [I-9 verification process](/doc/docs/work-eligibility-overview). --- ## Security Users must have the following permission to enable or disable I-9 verification: - Labor → Work Eligibility → Work Eligibility Rules → Edit Work Eligibility Rules These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Enable or Disable I-9 Verification for a Single Location Follow these steps to enable or disable I-9 verification for a single location: *Click steps to expand for additional information and images.* ****1)** Navigate to the [Onboarding page](/doc/docs/onboarding-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4XXPBA7A.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****2)** Click on the **row for the legal entity** associated with the desired location.** The locations associated with a legal entity can be confirmed by clicking on the **Locations** dropdown. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AA2Z649B.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) The [Work Eligibility rule](/doc/docs/onboarding-rule) will open. ****3)** Scroll to the **Locations section**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FXGYTTR2.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****4)** Activate or deactivate the **I-9 toggle** for the desired location.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1NULUGZZ.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****5)** **Confirm** that I-9 verification should be enabled/disabled.** When **enabled**, the I-9 process will be started for all employees associated with the enabled location. When **disabled**, new I-9s will not be started for employees associated with the disabled location. I-9s already in progress, completed, or waived will not be impacted. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0I6Z9S0P.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) --- ## Enable or Disable I-9 Verification for Multiple Locations in Bulk I-9 verification can be enabled or disabled for multiple locations at the same time, as long as all locations are associated with the same legal entity. Follow these steps to disable I-9 verification for multiple locations associated with the same legal entity: *Click steps to expand for additional information and images.* ****1)** Navigate to the [Onboarding page](/doc/docs/onboarding-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4XXPBA7A.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****2)** Click on the **row for the legal entity** associated with the desired location.** The locations associated with a legal entity can be confirmed by clicking on the **Locations** dropdown. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AA2Z649B.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) The [Work Eligibility rule](/doc/docs/onboarding-rule) will open. ****3)** Scroll to the **Locations section**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FXGYTTR2.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****4)** Check the **bulk select checkboxes** for all desired locations.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9DBN8N39.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****5)** Click the **pencil icon** in the bulk edit menu.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HGL72KHY.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****6)** Select **‘I-9’** in the **Attribute** field.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NBZDJ3C8.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****7)** Select either **’On’** or **’Off’** in the **Value** field.** **On** - Enables I-9 verification for the selected locations. **Off** - Disables I-9 verification for the selected locations. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-703RGDGH.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****8)** Click **Update [#] Items**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5UWMP67J.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) ****9)** **Confirm** that I-9 verification should be enabled/disabled.** When **enabled**, the I-9 process will be started for all employees associated with the enabled location. When **disabled**, new I-9s will not be started for employees associated with the disabled location. I-9s already in progress, completed, or waived will not be impacted. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0I6Z9S0P.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A52Z&se=2026-11-10T17%3A57%3A52Z&sr=c&sp=r&sig=N%2Boi2yF6mx4v63fjLCQgc7T64D7SRl%2BhOaq8E%2BkXMec%3D) An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed. ## Related - [Work Eligibility Overview](/work-eligibility-overview.md)