--- title: "DSS Journal Entries" slug: "dss-journal-entries" description: "Learn how to manage Daily Sales Summary (DSS) Journal Entries, including updates, approvals, and attachments for effective accounting integration." status: "update" updated: 2026-11-09T20:18:49Z published: 2026-11-10T06:00:09Z canonical: "docs.restaurant365.com/dss-journal-entries" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # DSS Journal Entries ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LE8HXAQC.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) For POS Integrated Locations, Restaurant 356 generates a [Daily Sales Summary](/doc/docs/classic-daily-sales-summary-review) (DSS) each day for the prior day's Sales and Labor. The system also creates three DSS Journal Entries from the data on the DSS: - Sales - Labor - Statistical journal entry DSS Journal Entries reflect the information as well as the Approval Status of the DSS that created them. The DSS Journal Entries are also the debits and credits that post to the [General Ledger](/doc/docs/general-ledger). This creates a direct link from the POS system to the GL. --- ## **Navigation** ****Navigation Steps**** 1. Open the **Accounting** application 2. Expand the **General ledger** category 3. Select **DSS journal entries** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4YEBYEIS.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) Double-click the DSS Journal Entry to view in a new tab. Each DSS Journal Entry has a link to it's respective DSS at the top, below the Approval Status of the DSS Journal Entry. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KG58OK0S.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) --- ## **Update DSS Journal Entries** No changes can be made to a DSS Journal Entry while viewing the DSS Journal Entry record. All changes must come from the DSS file from which the system generated the DSS Journal Entry. To update a DSS Journal Entry, first open the DSS that generated it. The Approval Status of the DSS must be 'Unapproved' to make and save any changes to the DSS and the DSS Journal Entries. With the DSS in 'Unapproved' status, make the necessary changes to the DSS file and save the DSS record. After the user saves the DSS record, the changes appear on the DSS Journal Entries in the Accounting module. --- ## **Add Attachments** ![A close up of a text Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/dss-journal-entries-image-c3ok46h0.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) Two options for adding attachments to the DSS Journal Entry appear beneath the 'Details' grid: - **Upload File** - Uploads a file from the user's device - **Attach from Documents** - Opens the [Attach from Documents to Process window](/doc/docs/dss-journal-entries#attach-from-documents-window) to select uploaded documents directly from Documents to Process. - Users must have the following permission to see the Attach from Documents button: Accounts Payable → Docs to Process → View Docs to Process ### Attach from Documents Window ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-A0SE92JR.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) | | Button/Field | Description | | --- | --- | --- | | 1 | File Name | The name of the document. | | 2 | Pages | The number of pages included in the document. | | 3 | Created On | The time and date that the document was added to Documents to Process. | | 4 | Location | The Location assigned to the document. | | 5 | Attach Button | Removes the document from the Documents to Process list and adds it to this journal entry. > [!NOTE] > To add two or more documents at once, select them, then select Attach Selected. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-27HBUY21.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) | | 6 | Search Bar | Searches the list for a specific document. | | 7 | Filter | Creates one or more location filters for the listing. | | 8 | Full Screen | Expands the window to fit the screen. Select the Minimize Screen icon to return the window to its original size. | | 9 | Close | Exits the window. | --- ## **Approve / Unapprove DSS Journal Entries** The approval status of a DSS Journal Entry depends on the DSS record from which the system generates it. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PDJZ0VGX.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) DSS journal entries are **automaticaly approved** when the corresponding [DSS record is 'Approved' in the DSS grid](/doc/docs/daily-sales-approve-a-dss) (or via [mass DSS review](/doc/docs/mass-dss-review)). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1FQO9VO0.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) Unapproving a DSS will unapprove the corresponding DSS journal entries. --- ## **Statistical Journal Entries** ![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/dss-journal-entries-image-wedv2lco.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A49Z&se=2026-11-10T17%3A57%3A49Z&sr=c&sp=r&sig=EMzLuehqPB37Lg95M6dWUXo1SuTKPNWTrcp%2Fqmzu%2Fqs%3D) Statistical Journal Entries pull in Guest Count and Transaction Count daily from the DSS to track additional operational data for budgeting and reporting. The [Guest Count and Transaction Count Statistical Accounts](/doc/docs/default-statistical-accounts) are the only default Statistical Accounts in the system. Learn more about user-created [Statistical Accounts](/doc/docs/gl-accounts-statistical-accounts) and [how to import their data](/doc/docs/entering-statistical-account-data). POS (Point of Sale) A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview). Journal entry (JE) Record posted to the General Ledger to document financial activity.