--- title: "Download an I-9 PDF" slug: "download-an-i-9-pdf" description: "Download a completed I-9 as a PDF from the Work Eligibility folder. Not available for waived I-9s or employees without I-9 verification enabled." updated: 2025-08-27T23:34:30Z published: 2025-08-27T23:34:30Z canonical: "docs.restaurant365.com/download-an-i-9-pdf" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Download an I-9 PDF In Beta This feature is in [beta](/doc/docs/user-research). Contact your CSM to learn more. Once an employee has completed their portion of the I-9, it can be downloaded as a PDF from the [Work Eligibility folder](/doc/docs/work-eligibility-folder) on the [Documents tab](/doc/docs/workforce-employee-records-documents-tab) of their employee record. The I-9 PDF is formatted to match the federal form, with all fields reflecting I-9 information present in R365, including employee and employer signatures. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V3ME0TK5.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A58%3A14Z&se=2026-11-10T17%3A58%3A14Z&sr=c&sp=r&sig=UHbSbg2i39gwqDINIFUHll6dv%2ByFMfkZqibkBbYrJFk%3D) > **PDF files are not produced for waived I-9s**. Waived I-9s are expected to be on file outside of R365. > Downloadable I-9 PDFs are only available for [onboarded employees](/doc/docs/workforce-onboarding-an-employee-to-r365-payroll) whose work location has [I-9 verification enabled](/doc/docs/edit-an-onboarding-rule). --- ## Security Users must have the following permission to download I-9s: - Labor → Work Eligibility → I-9 Form → View I-9s These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Download an I-9 Steps Follow these steps to download an employee’s I-9: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Documents tab**](/doc/docs/workforce-employee-records-documents-tab) of the employee’s employee record.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0D5S2KSM.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A58%3A14Z&se=2026-11-10T17%3A58%3A14Z&sr=c&sp=r&sig=UHbSbg2i39gwqDINIFUHll6dv%2ByFMfkZqibkBbYrJFk%3D) ****2)** Select the **company** for the I-9.** > Employees will have separate I-9s for each **legal entity** with [I-9 verification enabled](/doc/docs/edit-an-onboarding-rule) that is linked to one of their work locations. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U31M3HYY.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A58%3A14Z&se=2026-11-10T17%3A58%3A14Z&sr=c&sp=r&sig=UHbSbg2i39gwqDINIFUHll6dv%2ByFMfkZqibkBbYrJFk%3D) ****3)** Select the **Work Eligibility** folder.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9N9T2GPF.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A58%3A14Z&se=2026-11-10T17%3A58%3A14Z&sr=c&sp=r&sig=UHbSbg2i39gwqDINIFUHll6dv%2ByFMfkZqibkBbYrJFk%3D) ****4a)** If the I-9 is incomplete, click the **Action menu**, then select **Download**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LF38DM0B.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A58%3A14Z&se=2026-11-10T17%3A58%3A14Z&sr=c&sp=r&sig=UHbSbg2i39gwqDINIFUHll6dv%2ByFMfkZqibkBbYrJFk%3D) ****4b)** If the I-9 is complete, click the **Download** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I6GIMOQO.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A58%3A14Z&se=2026-11-10T17%3A58%3A14Z&sr=c&sp=r&sig=UHbSbg2i39gwqDINIFUHll6dv%2ByFMfkZqibkBbYrJFk%3D) ## Related - [Work Eligibility Overview](/work-eligibility-overview.md)