---
title: "Donations: Donation Reason Types"
slug: "donations-donation-reason-types"
description: "Create, edit, activate, deactivate, and delete donation reason types for tracking why items were donated."
updated: 2025-07-17T18:53:21Z
published: 2025-07-17T18:53:21Z
canonical: "docs.restaurant365.com/donations-donation-reason-types"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Donations: Donation Reason Types

**Donation reason types** are assigned to items when creating a **donation log**. These reason types are the user-created reasons for donating the specific item. Tracking reason types allows users to identify trends and opportunities based on donation history. Reasons can be added, edited, and deleted or deactivated as necessary.

Only Users with the following permission can create and manage donation reason types:

Food → Donations → Edit Donation Reason Types

---

## Navigation

To assign a reason to a donation item, the reason must first be created. Users can access the **reason types** configurator

****Donations Page Reason Types Button****

1. Open the **Inventory** app.
2. Expand **Inventory**.
3. Select **Donations**.
4. Click **Reason Types**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PTJ96T4Y.png)

****Reason Selector****

When editing an item on a donation entry, open the Reason selector. From the dropdown, click **Manage Reasons.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-F2SXFXDA.png)

---

## Reason Type Sidesheet

From the **reason type** sideheet, users can create, edit, activate, deactivate, and delete reason types. The reason types shown on this sidsheet are the reason types that will be available to be selected from the **reason selector** on a donation log.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/cee49729-e6c9-4c2e-8184-a0025c40bbc3.png)

|  | **Field** | **Description** |
| --- | --- | --- |
| 1 | Show Inactive Toggle | Toggle **on** to view all reason types, including those that are marked as inactive. When toggled **off**, the list will **only** show reasons that are **marked as active**. |
| 2 | Checkbox | Click to toggle the row. |
| 3 | Reason | The name of the reason type. Click the field to edit the name. |
| 4 | Active Toggle | Toggle **on** to activate the reason. Reasons that are toggled **off** will be **deactivated** and **unavailable** for selection on the reason selector. The default setting is **activated**. |
| 5 | Delete | Click to delete the reason. |
| 6 | +Reason Type | Click to add a new reason type. |

---

## Add and Edit Reason Types

### Add a Reason Type

To add a Reason Type, click the **+ Reason Type** button. Then, type in the desired reason name. The name given to the reason should be descriptive of why the item is being donated. For example, **fundraiser**. Once typed, hit enter. The reason type is now listen on the **reasons** list.

Users can create as many reason types as needed. The active toggle must be toggled on for the reason to appear in the reason selector.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/136b683b-39cc-47f4-8a78-6484275c1a31.gif)

### Edit Existing Reason Types

To edit the name of the existing reason type, locate the reason that needs editing, then click the name field to enable the editor. Retype the correct name. Then, hit enter.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/08ad4673-3a88-4c4c-bc6d-adac183b66da.gif)

### Delete Reason Type

To delete a Reason Type, click the 'x' beside the reason that needs deleting. The reason will automatically be removed from the list. This reason will no longer exist.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/b42c3de5-0b42-46e2-81e8-54bfd7230284.gif)

### Activate/Deactivate a Reason Type

Users choose to activate or deactivate a reason type. When **activated**, the reason can be selected from the item reason selector on a donation log. When **deactivated**, the reason will remain in existence but will be unavailable for selection.

Users can elect to view **all** reasons, including those that are inactive by turning **on** the **'Show Inactive' toggle,** or users can only view **active** reasons by toggling this **off**. When the 'Show Inactive' toggle is off, and a reason is inactivated, it will be removed from the list.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/fdbef03c-b835-4587-b631-143cc87ffddd.gif)