---
title: "Determine if a Transaction is in a Closed Fiscal Period"
slug: "deterime-if-a-transaction-is-in-a-closed-fiscal-period"
description: "Identify if a transaction's GL date falls in a closed fiscal period using All Transactions and Legal Entity records for Advanced or standard close."
updated: 2025-08-25T22:04:12Z
published: 2025-08-25T22:04:12Z
canonical: "docs.restaurant365.com/deterime-if-a-transaction-is-in-a-closed-fiscal-period"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Determine if a Transaction is in a Closed Fiscal Period

When trying to match a transaction in your database to a transaction in the [Bank Activity page](/doc/docs/bank-activity-page), or trying to unapprove an approved AP invoice, the attempt may fail if the transaction is part of a closed fiscal period. In these situations, the underlying cause may not be immediately evident.

---

## Determine if a Transaction is in a Closed Period

To determine if a transaction is part of a closed fiscal period, follow these steps:

*Click steps to expand for additional information and images.*

****1)** In the **Accounting** application, under the **Transactions** menu, click **All Transactions.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KBDZJWDW.png)

****2)** Locate the transaction to be matched using the **grid's column filtering** and **search functions**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BALL9JN0.png)

****3)** Double-click the transaction row.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-78B00QUJ.png)

****4)** On the transaction record, note the **GL Date** value and remember it.**

> On the All Transactions grid, this value is called the Posting Date.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-85UCHZPP.png)

****5)** Click the **Distribution** tab.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JH4F3MF0.png)

****6)** Note all values listed in the **legal entity** column.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YVKOPTC3.png)

The next step depends on whether the database uses the [Advanced Close feature](/doc/docs/advanced-close-fiscal-year).

### With Advanced Close

If the database uses Advanced Close:

1. In the **Create** menu, under the **Account** section, select **Fiscal Year**.
2. On the Fiscal Year Maintenance page, use the filtering options to examine fiscal periods for the legal entities from the procedure above.
3. Ensure that the transaction's GL date falls within an open period for each legal entity.

### Without Advanced Close

If the database doesn’t use Advanced Close:

1. In the **Admin** application, under the **Locations & Legal Entities**, click **Legal Entities**.
2. Using the filtering and/or search function of the **Name** column, locate the legal entity records of the values on the transaction’s **Distribution** tab.
3. Note the **Closed Date** value of each legal entity. Ensure that these dates are prior to the transaction's GL date.

To reopen a closed fiscal period, see “[Reopen a Closed Fiscal Year](/doc/docs/reopen-a-closed-fiscal-year)”

An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed.