---
title: "Delete Payroll Calendar"
slug: "delete-payroll-calendar"
description: "Delete a payroll calendar after all periods are completed and no payments are pending. Deleting also removes the next year's calendar."
updated: 2026-06-10T16:10:46Z
published: 2026-06-10T16:10:46Z
canonical: "docs.restaurant365.com/delete-payroll-calendar"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Delete Payroll Calendar

A payroll calendar can be deleted from the **Payroll Calendar** page after all pay periods are fully processed. Calendars with payments that are scheduled, in progress, or incomplete cannot be deleted. Deletion permanently removes the calendar and associated data and cannot be undone.

### Before Deleting

Complete these checks before deleting a payroll calendar:

- Confirm that all pay periods in the calendar show a **Completed** status.
- Verify that no payments are scheduled or in progress.
- Review whether another active calendar exists or will be created after deletion.
- Understand that deleting the current calendar also deletes any dependent or future calendars.

If a new calendar is needed, recreate it from the [**Create Payroll Calendar**](/doc/docs/create-payroll-calendar) page.

---

## Security

Users must have the following permission(s) to delete a Payroll Calendar:

- Payroll → R365 Payroll → Payroll Calendar → Edit Payroll Calendar

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Delete a Payroll Calendar

Follow these steps to delete a Payroll Calendar:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Payroll Calendar**](/doc/docs/payroll-calendar-page) page.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2P07SYFP.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A47Z&se=2026-11-10T17%3A57%3A47Z&sr=c&sp=r&sig=QkT68d9zp6zljhxndyk2hy%2B5h59FCyePG0IYZQey9OY%3D)

****2)** Locate the desired payroll calendar and click the trashcan button.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BP4TCA0A.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A47Z&se=2026-11-10T17%3A57%3A47Z&sr=c&sp=r&sig=QkT68d9zp6zljhxndyk2hy%2B5h59FCyePG0IYZQey9OY%3D)

****3)** Select **Delete**.**

This action is permanent and cannot be recovered.

> [!NOTE]
> **Note:** Deleting the current calendar also deletes the next year’s calendar. Both must be recreated from the [**Create Payroll Calendar**](/doc/docs/create-payroll-calendar) page.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PLX77OWW.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A47Z&se=2026-11-10T17%3A57%3A47Z&sr=c&sp=r&sig=QkT68d9zp6zljhxndyk2hy%2B5h59FCyePG0IYZQey9OY%3D)