---
title: "Delete Future or Temporary Availability"
slug: "delete-future-or-temporary-availability"
description: "Delete a future recurring or temporary availability record from an employee's Availability tab. Reverts scheduling to recurring pattern."
status: "update"
updated: 2026-10-27T18:36:09Z
published: 2026-10-28T08:30:09Z
canonical: "docs.restaurant365.com/delete-future-or-temporary-availability"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Delete Future or Temporary Availability

Future recurring and temporary availability records can be deleted from the Availability tab. Active recurring records cannot be deleted.

> [!WARNING]
> **Active Recurring Records Cannot Be Deleted**
> 
> The delete option is not available for the active recurring record. To replace it, add a new future recurring record with the desired start date.

---

## Security

Users must have the following permission to delete future or temporary availability for an employee:

- Labor → Employees → Schedule →
  - View Schedule Availability
  - Manage Schedule Availability

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

Availability is managed from the Employee Record Availability tab.

****Navigation Menu****

1. Select **Workforce** from the left navigation rail.
2. Expand the **Employees** category.
3. Select **Employees**.
4. Select the **row** for the desired employee.
5. Select the **Availability tab**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1C53JW3D.png?sv=2026-02-06&spr=https&st=2026-11-04T23%3A31%3A26Z&se=2026-11-05T00%3A31%3A26Z&sr=c&sp=r&sig=O9r7VGjK3WkbQSNWDPS2M7HOUt4OvcVk4qrhk7EPpyA%3D)

****Search****

Navigate to employee records with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **employee’s** **name** or **email address** in the global search bar.
2. Select the employee from the results list.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-04T23%3A31%3A26Z&se=2026-11-05T00%3A31%3A26Z&sr=c&sp=r&sig=O9r7VGjK3WkbQSNWDPS2M7HOUt4OvcVk4qrhk7EPpyA%3D)

---

## Delete Future or Temporary Availability

Open the employee record in which availability needs to be deleted. Then:

1. On the employee’s **Availability** tab, locate the future or temporary availability to delete:

> [!NOTE]
> The base recurring availability record cannot be deleted. Only future recurring and temporary availability can be deleted.
  - **Future recurring availability**: Look for a card titled "Recurring Availability starting [date]"
  - **Temporary availability**: Look for a card titled "Temporary Availability starting [start date] through [end date]"
2. Click the **trash can button** on the availability card to delete.

> [!WARNING]
> This action is permanent and cannot be undone.
3. Click **Delete** to confirm and permanently remove the availability record.

The availability is immediately removed from the employee's record. If the deleted availability was temporary and currently active, the system automatically reverts to the employee's recurring availability pattern.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-D7AWZ19T.png?sv=2026-02-06&spr=https&st=2026-11-04T23%3A31%3A26Z&se=2026-11-05T00%3A31%3A26Z&sr=c&sp=r&sig=O9r7VGjK3WkbQSNWDPS2M7HOUt4OvcVk4qrhk7EPpyA%3D)