---
title: "Delete an AP Invoice"
slug: "delete-an-ap-invoice"
description: "Learn how to delete an unapproved AP invoice in an open fiscal period when it has no payments or credit memos applied."
status: "update"
updated: 2026-10-15T05:00:00Z
published: 2026-10-15T05:00:00Z
canonical: "docs.restaurant365.com/delete-an-ap-invoice"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Delete an AP Invoice

An **unapproved** AP invoice can be deleted when it is in an open fiscal period and has no applied AP payments or credit memos.

> [!WARNING]
> Deleting an invoice cannot be undone.

---

## Security

Users must have the following permission(s) to delete an AP invoice:

**Accounting:**

- Accounts Payable → AP Invoices → Delete AP Invoices

**Inventory:**

- Food → AP Invoices → Delete AP Invoices

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

****Navigation Steps - Inventory****

1. Open the **Inventory** app.
2. Select **Invoices**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-S1UVRICB.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

****Navigation Steps - Accounting** **AP Transactions****

1. Open the **Accounting** app.
2. Expand **Accounts payable**.
3. Select **AP Transactions (New)**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TDPVJQIL.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

****Navigation Steps - Accounting All Transactions****

1. Open the **Accounting** app.
2. Expand **Transactions.**
3. Select **All Transactions.**
4. To open an existing invoice, **double click an AP invoice from the grid**.

> AP Invoices cannot be created directly from this page. However, they can be created using the Create button at the top of the screen.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FPIWIKKK.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

****Navigation Steps - Accounting AP Center****

1. Open the **Accounting app**.
2. Expand **Accounts payable**.
3. Click **AP center**.
4. Open an **Invoices** **tab**.
5. Click an unapproved **invoice**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-520T8KJY.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

---

## Delete an AP Invoice

Follow these steps to delete an AP invoice:

*Click steps to expand for additional information and images.*

****1)** From either the AP Transactions page, Invoices page, AP Center, or All Transactions page **click an entry** to open the **unapproved invoice**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZWQGMV26.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

****2)** Click the **More options** menu.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-77TDD3MF.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

****3)** Select **Delete**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FTNEKG9Q.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)

****4)** Click **Delete** to confirm.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5BW26U45.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A29Z&se=2026-11-09T18%3A01%3A29Z&sr=c&sp=r&sig=MErN6jsybAPcud9PXA2t%2FkNImTXBo8YCLuiiVy34SDA%3D)