--- title: "Delete a Timecard" slug: "delete-a-shift-timecards" description: "Delete a timecard from the Timecards page or by removing all punches and earnings. Select a deletion reason and confirm the action." updated: 2026-05-14T17:25:12Z published: 2026-05-14T17:25:12Z canonical: "docs.restaurant365.com/delete-a-shift-timecards" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Delete a Timecard Timecards are deleted on the [Timecards](/doc/docs/timecard-page) page, or by deleting all punch and earning details on the associated [Timecard record](/doc/docs/timecard-shift-record). Deleting a timecard will remove all associated punches and earnings. > [!WARNING] > Once deleted, the timecard **cannot be recovered**. --- ## Security Users must have the following permission to delete timecards: - Labor → Time & Attendance → Timecards → Delete Timecards These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Delete a Timecard on the Time & Attendance Page Follow these steps to delete a timecard on the Time & Attendance page: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Timecard page**](/doc/docs/timecard-page)**.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-06N3OWM6.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****2)** Select the **location** for the desired timecard.** > Only locations that the user has access to can be selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IVA9Q96S.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****3)** Select the appropriate **day, week,** or **pay period** for the timecard.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ULUFKHFV.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****4)** Click on the **row** for the desired timecard.** Search for the desired employee, or scroll through the listed timecards. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QEER6C9N.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****5)** Click the **Action Menu** for the desired timecard.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1761082204194.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****6)** Select **Delete**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1761082221797.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****7)** Select a **Reason** for deleting the timecard.** Only the listed reasons can be selected. > Users with the following permission can edit reasons: > > - Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons > > Learn more about [managing timecard reasons](/doc/docs/manage-reasons-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LC4S22QI.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****8)** Click **Delete**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CW89LR7K.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) --- ## Delete an Earning or Punch on a Timecard Follow these steps to delete a timecard on its timecard record: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Timecard page**](/doc/docs/timecard-page)**.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-06N3OWM6.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****2)** Select the **location** for the desired timecard.** > Only locations that the user has access to can be selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IVA9Q96S.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****3)** Select the appropriate **day, week,** or **pay period** for the timecard.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ULUFKHFV.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****4)** Locate the **employee** for the timecard.** Search for the desired employee, or scroll through the listed timecards. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SDAMCZOB.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****5)** Click on the **row** for the desired timecard.** The associated [Timecard record](/doc/docs/time-attendance-shift-record) will open. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WLY02DNV.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****6)** In the **Shift section**, click the **Trashcan b****utton** to delete the clock in and clock out punches.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HANSLHH0.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****7)** In the **Earnings section**, click the **Trashcan b****utton** to delete manually added earnings.** > Earnings created by [labor rules](/doc/docs/labor-rules-overview), [Tip Automation](/doc/docs/tip-automation) distributions, [tip import](/doc/docs/tip-management), or [PTO accrual rules](/doc/docs/pto-accruals-overview) **cannot** be edited. To delete a timecard with these earnings, delete the timecard from the [Time & Attendance page](/doc/docs/delete-a-shift-timecards#delete-a-shift-on-the-time-attendance-page). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NDL9W4J1.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****8)** Select a **reason** for editing the timecard.** Only the listed reasons can be selected. > Users with the following permission can edit reasons: > > - Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons > > Learn more about [managing timecard reasons](/doc/docs/manage-reasons-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CDQ38YPE.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D) ****9)** Click **Save** or **Save + Approve**. (Once deleted, the timecard **cannot be recovered**.)** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1CG78I2F.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A10Z&se=2026-10-29T00%3A14%3A10Z&sr=c&sp=r&sig=2tmS8Bi8QD5GVPtzIylQF6o009CZKNfB4b26jkHnwzE%3D)