--- title: "Create Time Off for an Employee (Schedule Requests Page)" slug: "create-time-off-for-an-employee-schedule-requests-page" updated: 2026-09-23T19:26:23Z published: 2026-10-07T06:30:17Z canonical: "docs.restaurant365.com/create-time-off-for-an-employee-schedule-requests-page" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Create Time Off for an Employee (Schedule Requests Page) A time off request can be created on behalf of an employee from the Time off tab of the [Schedule Requests](/docs/create-time-off-for-an-employee-schedule-requests-page#) page. This option is available to any user with access to the Schedule Requests page, independent of Manager Tools permissions. --- ## Security **Users with the following permission will be able to access the Schedule requests page:** - Labor → Schedule → View Schedule Page These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation Time off requests are created from the Schedule Requests page Time Off tab. ****Navigation Steps**** 1. Open the **Workforce** app. 2. Expand **Scheduling**. 3. Select **Schedule Requests.** 4. Click the **Time Off** tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7DU07AUP.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) --- ## Create a Time Off Request Follow these steps to create a time off request from the Schedule Requests page: *Click steps to expand for additional information and images.* ****1)** On the Time off tab, click **Create**.** The Time off request panel opens. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BZJUF26F.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) ****2)** Select the employee from the **Employee** field.** The employee's assigned job codes appear below the field once selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OH7M6F8I.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) > [!WARNING] > Important Note About Employees Without a Location > > If the selected employee has no active locations, a warning appears stating a location must be assigned before the request can be created. ****3)** If **PTO accruals** are **enabled**, select the **Time off type**. If PTO accruals are **not enabled** for your organization, *skip to step 4.*** The Time off type will determine the accrual balance that the hours are deducted from. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6XGAP5I4.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) ****4)** Enter the **Start date** and **End date** for the request.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-44SMZGCU.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) > [!NOTE] > Selecting a start date in the past displays a note recommending review of payroll history, since past requests may require manual payroll adjustment. ****5)** Select the time for the request. All Day is on by default. If the request is not for the entire day, toggle **All day** off, then enter the start time and end time.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7WFYF9IQ.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) ****6)** If PTO accruals are **not enabled** select the reason for the request from the **Reason** field. If PTO accruals are enabled, this field will not appear. Skip to step 7.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8UHB5T2E.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) ****7)** Enter an **Employee note**, if applicable.** The note field allows up to 200 characters. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V71A4C5B.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) ****8)** If this time off request **uses PTO accruals**, review the **accrual balances.** If PTO accruals is **not enabled**, skip to step 9.** The Balance section shows the employee’s available balance, the number of requested hours, and the balance that will remain after the time off request. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-85G2C5H0.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) ****9)** Click **Create**.** Selecting **Create another** before clicking Create opens a new Time off request panel automatically once the current request is created. If a required field, such as Start date, is left blank, an error message appears indicating the field must be completed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JB44SLDC.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A15%3A41Z&se=2026-10-27T14%3A15%3A41Z&sr=c&sp=r&sig=mmrwxIY%2BSRvjIcVdoZzp8pE5uXxaHS2TReIHWL8EKr0%3D) Once created, the request will add to the pending requests for approval. --- ## Create Time Off Requests in Bulk Multiple time off requests can be created at one time using the importer. Learn more about [importing time off requests from this page.](/doc/docs/import-time-off-requests-schedule-requests-page)