--- title: "Create or Edit a Print Preference Group for Scheduling" slug: "create-or-edit-a-schedule-print-preference-group" description: "Create or edit a schedule print preference group — set locations, orientation, group-by, sort order, and include options for printouts." updated: 2025-08-21T21:27:54Z published: 2025-08-21T21:27:54Z canonical: "docs.restaurant365.com/create-or-edit-a-schedule-print-preference-group" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Create or Edit a Print Preference Group for Scheduling Print preference groups set the default print preferences for users when [printing schedules](/doc/docs/schedule-calendar-print-options) for locations assigned to the group. Users can still adjust print preferences as needed before printing. --- ## Security Users must have the following permission to edit print preference groups: - Labor → Scheduling → Schedule → Print Preferences → Add/Edit/Delete Print Preferences --- ## Create a Print Preference Group Follow these steps to create a new print preference group. *Click steps to expand for additional information and images.* ****1)** Navigate to the [Schedule Settings page](/doc/docs/schedule-settings).** The Schedule Settings page is accessed by clicking the Gear icon in the header of the [Schedule page](/doc/docs/schedule-calendar). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V8HAUUHB.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****2)** Select the **Print Preferences tab**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BTW0YV8Y.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****3)** Click **+Print Preference Group.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EHSIX8ID.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****4)** **Name** the group.** > The print preference group name **must be unique**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RMPPZMS5.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****5)** Assign **locations**.** > When a user prints the schedule for the assigned location(s), the print settings will default to the configured settings. The user can still manually adjust the print settings before printing the schedule. > Locations can **only** be in **one** print preference group. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G8DAJ36X.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****6)** Under Page layout, set the **Orientation**.** Orientation options: - Portrait - Landscape ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JL9OH5VY.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****7)** Under Page layout, set the **Week/Day** option.** - **Week** - The schedule will be printed for the full week that starts on the date selected at the time of printing. - **Day** - The schedule will be printed for a single day selected at the time of printing and can be limited to only selected day parts. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6IITJCRM.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****8)** Under **Grouped By**, set how the schedule will be grouped.** - **Department** - The schedule will be grouped by department. When printed from this view, each shift will display the employee's name, the shift times, and the job title. - **Job** - The schedule will be grouped by job. When printed from this view, each shift will display the employee's name and the shift times. - **Employee** - The schedule will list each employee on their own line. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QFB1Z7S6.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****9)** Under **Sort by**, set the sort order of the schedule.** - **Name A-Z** - Employees are sorted in alphabetical order by name. - **Name Z-A** - Employees are sorted in reverse alphabetical order by name. - **Most Scheduled** - Employees are sorted in descending quantity of scheduled shifts. - **Least Scheduled** - Employees are sorted in ascending quantity of scheduled shifts. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5KA4JCI8.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****10)** Under **Include on printed schedule**, select the options that will be included on the printed schedule. *(Optional)*** - **Home Store Only -** Only employees who have the selected location as their primary location will be printed on the schedule. - **Shift Notes -** Shift notes are included on the printed schedule. - **Scheduled Employees Only** - Only employees with scheduled shifts will be included. - **Unassigned Shifts** - Shifts that have been added to the schedule but are not yet assigned to employees will appear on the printed schedule. - **Identify Minors** - Employees who are under 18 years of age will be indicated with a red dot. - **Events** - Posted events will be printed on the schedule. - **Catering Site** - Any booked catering events that contain an assigned site will be printed on the schedule. - **Responsibility** - Job responsibilities will be printed on the schedule. - **Out Times** - Out times will be printed on the schedule. - **Total Hours** - The employee's total hours will be included in shift information. - **Advanced Metrics** - OT hours, fixed labor variance, sales, labor, labor variance, labor forecast, and total staff variance will be printed on the schedule. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V6FMMBXF.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****11)** Save.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0YJN19GA.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****12)** If one or more assigned locations were already assigned to a print preference group, **confirm** that the location assignment(s) should be changed.** > Locations can **only** be in **one** print preferences group. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZF06FKEO.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) --- ## Edit a Print Preference Group ****1)** Navigate to the [Schedule Settings page](/doc/docs/schedule-settings).** The Schedule Settings page is accessed by clicking the Gear icon in the header of the [Schedule page](/doc/docs/schedule-calendar). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V8HAUUHB.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****2)** Select the **Print Preferences** tab.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BTW0YV8Y.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****3)** Click the desired **print preference group** to open its [details](/doc/docs/schedule-print-preference-group-details).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6G2NFH2B.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****4) Edit** [print preference group details](/doc/docs/schedule-print-preference-group-details) as desired.** Editing Notes: - **Name** - The name of the print preference group must be unique. - **Locations** - Locations can **only** be in **one** print preference group. Learn more about [print preference group details](/doc/docs/schedule-print-preference-group-details). ****5)** Save.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GWFN4ZVY.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D) ****6)** If one or more assigned locations were already assigned to a print preference group, **confirm** that the location assignment(s) should be changed.** > Locations can **only** be in **one** print preference group. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-N2J3ZB6A.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A14%3A20Z&se=2026-11-07T18%3A14%3A20Z&sr=c&sp=r&sig=KDyPTYzxbSsENbW0oIPY9kSISQqPc3lttN9hJ8sBdeg%3D)