---
title: "Create Bank Transactions in Bank Activity"
slug: "create-bank-transactions-in-bank-activity"
description: "Create bank deposit or withdrawal transactions directly from Bank Activity when no matching R365 record exists."
updated: 2026-05-12T20:00:03Z
published: 2026-05-12T20:00:03Z
canonical: "docs.restaurant365.com/create-bank-transactions-in-bank-activity"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Bank Transactions in Bank Activity

> This article references the [New Bank Activity Experience](/doc/docs/bank-activity-overview) which is being enabled for all customers through January 2026.
> 
> Learn more about the [Bank Activity update](/doc/docs/bank-activity-update-2025).
> 
> See [Legacy Bank Activity documentation](/doc/docs/legacy-bank-activity-1)

Bank deposits and bank withdrawals can be created from the [Bank Activity page](/doc/docs/bank-activity-page). This option can be used when deposits and withdrawals are being recorded after a transaction has already occurred.

There are two ways to create bank transactions in Bank activity:

- Create a [bank withdrawal](/doc/docs/create-bank-transactions-in-bank-activity#create-a-bank-withdrawal-with-multiple-detail-lines) or [deposit](/doc/docs/create-bank-transactions-in-bank-activity#create-a-bank-deposit-with-multiple-detail-lines) with multiple detail lines.
- [Quick add a bank transaction](/doc/docs/create-bank-transactions-in-bank-activity#create-a-bank-transaction-in-the-bank-activity-table) directly in the Bank activity table.

Withdrawals are created for transactions with a withdrawal type, and deposits are available for transactions with a deposit type.

---

## Security

Users must have the following permissions to create bank withdrawals in Bank Activity:

- Banking → Bank Activity → Process Bank Activity
- Banking → Bank Withdrawals → Create Bank Withdrawals

Users must have the following permissions to create bank deposits in Bank Activity:

- Banking → Bank Activity → Process Bank Activity
- Banking → Bank Deposits → Create Bank Deposits

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Create a Bank Withdrawal with Multiple Detail Lines

Follow these steps to create a bank transaction in Bank Activity:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Bank Activity page**](/doc/docs/bank-activity-page).**

A) Open the **Accounting** application**.** B) Expand the **Banking** category. C) Select **Bank Activity**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q7ZD6W3U.png)

****2)** Select the desired **Bank account**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-H1QG48V5.png)

The view defaults to the Unmatched view and previously imported bank activity for the selected bank account will appear.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ULF7H4W7.png)

****3)** Click the **Add dropdown** then select **Create bank expense.****

The **Create bank expense** button is **only** available for bank activity with a ‘withdrawal’ type.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YA07B6SQ.png)

****4)** Enter the [**Bank Expense**](/doc/docs/classic-bank-expense) **information**.**

The following fields are prefilled in the withdrawal if available from the [Bank Activity page](/doc/docs/bank-activity-page):

- Amount
- Date
- Check Memo
- Vendor
- Location
  - > This field is required.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8HFZP2K2.png)

****5)** Enter the **bank expense detail lines.****

The amount is pre-filled to the full bank expense amount and the location is auto-populated to the header location.

The account is required, but the comment is optional.

Use the **add** button to add an additional bank expense detail line.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SF39R10F.png)

****6)** Click **Create Withdrawal.****

The withdrawal is automatically saved as approved.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VWO1O2A1.png)

---

## Create a Bank Deposit with Multiple Detail Lines

Follow these steps to create a bank deposit with multiple detail lines:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Bank Activity page**](/doc/docs/bank-activity-page).**

A) Open the **Accounting** application**.** B) Expand the **Banking** category. C) Select **Bank Activity**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q7ZD6W3U.png)

****2)** Select the desired **Bank account**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8PHHZ3Q9.png)

The view defaults to the Unmatched view and previously imported bank activity for the selected bank account will appear.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-REX1ZECW.png)

****3)** Click the **Add dropdown** then select **create bank deposit.****

The **Create bank deposit** button is **only** available for bank activity with a ‘deposit’ type.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IXXIO1Y6.png)

****4)** Enter the [**bank deposit**](/doc/docs/bank-deposit) **information**.**

The bank deposit fields are:

- Amount
  - > The amount is pulled from the bank activity transaction and cannot be edited.
- Date
  - > The date is pulled from the bank activity transaction.
- Check Memo
  - > The check memo is pulled from the ‘Name from bank’ when available.
- Location
  - > This field is required.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TLE0Y4A4.png)

****5)** Select the **Adjustments tab**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ICSNGHSE.png)

****6)** Enter the **bank deposit detail lines.****

Use the **Add** option to add additional detail lines.

The location field is required, but the comment field is optional.

> The amount defaults to the full bank deposit amount but can be edited.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1DI8HCHT.png)

****7)** Click **Create Deposit.****

The deposit is automatically saved as approved.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I7EN40NV.png)

---

## Create a Bank Transaction in the Bank Activity Table

Bank transactions, deposits and withdrawals, can be created in the bank activity table when they consist of one location and one GL account.

To create a bank transaction in the bank activity table, follow these steps:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Bank Activity page**](/doc/docs/bank-activity-page).**

A) Open the **Accounting** application**.** B) Expand the **Banking** category. C) Select **Bank Activity**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q7ZD6W3U.png)

****2)** Select the desired **Bank account**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QFEGJX7C.png)

The view defaults to the Unmatched view and previously imported bank activity for the selected bank account will appear.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CBX4E3LL.png)

****3)** Locate the **Location** column, then **select the location** for the desired bank activity row.**

If a default location is assigned to the [bank account](/doc/docs/bank-account-record), it will be populated in the location column. This value can be edited even if pre-populated.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U631E07M.png)

****4) Select a vendor** for the desired bank activity row. *(Optional)***

The selected vendor is only added for bank withdrawals.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Y1IA9EAR.png)

****5)** Select a **GL account**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EEJA6E31.png)

****6)** Click **Add.****

Click the **Add menu**, then select **Create bank expense and add rule** or **Create bank deposit and add rule** to create the transaction and add a bank rule.

Bank rules created from the Bank activity page automatically use the ‘Name from bank’, amount, and location from the original bank activity transaction as default rule conditions.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AJKE55HM.png)

Withdrawals are created for transactions with a withdrawal type, and deposits are available for transactions with a deposit type.

## Related

- [Bank Deposit](/bank-deposit.md)