---
title: "Create an I-9"
slug: "create-an-i-9"
description: "Manually create an I-9 from the Work Eligibility page for an onboarded employee who doesn't yet have one in progress."
updated: 2025-08-27T23:36:17Z
published: 2025-08-27T23:36:17Z
canonical: "docs.restaurant365.com/create-an-i-9"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create an I-9

In Beta

This feature is in [beta](/doc/docs/user-research). Contact your CSM to learn more.

When an onboarded employee does not have an I-9 in R365, the I-9 process can be started by creating an I-9 for them from the Work Eligibility page. Only onboarded employees who are associated with locations with I-9 verification enabled can have I-9s created. I-9s cannot be created if the I-9 process has already been started for the employee. If the employee’s I-9 is in the ‘Waived’ status, a new I-9 for the employee can be created by [clearing and restarting the I-9](/doc/docs/clear-and-restart-an-i-9).

I-9s are created on the [Work Eligibility page](/doc/docs/work-eligibility-page).

---

## Security

Users must have the following permission to create an I-9:

- Labor→ Work Eligibility → I-9 Form → Edit I-9s

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Create an I-9 on the Work Eligibility Page

Follow these steps to create an I-9 for an onboarded employee who does not have an I-9 in progress, completed, or waived:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Work Eligibility page**](/doc/docs/work-eligibility-page)**.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UVWPE0JS.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A44Z&se=2026-11-10T17%3A57%3A44Z&sr=c&sp=r&sig=Dj%2FmHogAH6gxeiaGrVkUrMR0DwClM1rF5C0rOCp%2BB2I%3D)

****2)** Locate the desired I-9 by scrolling through the list or searching for the employee’s name.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DYQSIUYN.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A44Z&se=2026-11-10T17%3A57%3A44Z&sr=c&sp=r&sig=Dj%2FmHogAH6gxeiaGrVkUrMR0DwClM1rF5C0rOCp%2BB2I%3D)

****3)** Select the **desired employee**.**

> Only employees who work at locations with [I-9 verification enabled](/doc/docs/edit-an-onboarding-rule) who do not already have an I-9 in progress, completed, or waived can be selected.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-E082TART.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A44Z&se=2026-11-10T17%3A57%3A44Z&sr=c&sp=r&sig=Dj%2FmHogAH6gxeiaGrVkUrMR0DwClM1rF5C0rOCp%2BB2I%3D)

****4)** Select the **legal entity** for the I-9.**

> Only legal entities linked to locations with [I-9 verification enabled](/doc/docs/edit-an-onboarding-rule) associated with the employee can be selected.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LUFL125Y.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A44Z&se=2026-11-10T17%3A57%3A44Z&sr=c&sp=r&sig=Dj%2FmHogAH6gxeiaGrVkUrMR0DwClM1rF5C0rOCp%2BB2I%3D)

****5)** Click **Save**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QKU63TNG.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A44Z&se=2026-11-10T17%3A57%3A44Z&sr=c&sp=r&sig=Dj%2FmHogAH6gxeiaGrVkUrMR0DwClM1rF5C0rOCp%2BB2I%3D)

## Related

- [Work Eligibility Overview](/work-eligibility-overview.md)