---
title: "Create a Schedule Approval Configuration"
slug: "create-a-schedule-approval"
description: "Create a schedule approval configuration — name it, assign locations, and set the auto-publish deadline in days before the schedule week."
updated: 2025-06-24T15:56:29Z
published: 2025-06-24T15:56:29Z
canonical: "docs.restaurant365.com/create-a-schedule-approval"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create a Schedule Approval Configuration

This article reviews the steps for creating a schedule approval configuration, which enables the [schedule approvals workflow](/doc/docs/schedule-approval-workflow) for assigned locations.

---

## Security

Users must have the following permission to view or edit schedule approvals:

- Labor → Scheduling → Schedule → Approvals → Add/Edit/Delete Schedule Approval Configuration

---

## Create a Schedule Approval Configuration

Follow these steps to create a new schedule approval configuration:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [Schedule Settings page](/doc/docs/schedule-settings) by clicking on the Gear icon in the header of the [Schedule page](/doc/docs/schedule-calendar).**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MF2MDJW7.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)

****2)** Select the **Schedule Approvals tab**, then click the **+ New Approval** button**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZDREYKR0.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)

A blank [Schedule Approval sidesheet](/doc/docs/schedule-approval-details) will open.

****3)** **Name** the schedule approval configuration.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TLD1P5Y3.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)

****4)** Select the **locations** to enable the [schedule approvals workflow](/doc/docs/schedule-approval-workflow) for.**

> Locations **can only be assigned to one** schedule approval configuration.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TEWJJA8D.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)

****5)** Set the **number of days** **before the start of the schedule week** that unapproved schedules will be **automatically approved and published**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GAFSNOTJ.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)

****6)** Save.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9KAX88PM.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)

****7)** If selected location(s) were already assigned to a schedule approval configuration, confirm that locations should be moved.**

Click **Move Locations** to **assign** the conflicting location(s) to the current schedule approval configuration and remove them from the conflicting configuration.

Click **Don’t Move** to **unassign** the conflicting location(s) from the current schedule approval configuration.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2LMPOESX.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A46Z&se=2026-11-10T17%3A57%3A46Z&sr=c&sp=r&sig=NCjTWTmOOai0Fdmrfv5fky1FcQMvZoBlHbyIsgVHPT4%3D)