--- title: "Create a Payment Run" slug: "create-a-payment-run" description: "Learn how the new Payment Run experience filters invoices, applies discounts, reviews credit memos, and creates payments, checks, and ACH." status: "update" updated: 2026-10-15T22:25:35Z published: 2026-10-15T22:25:35Z canonical: "docs.restaurant365.com/create-a-payment-run" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Create a Payment Run > [!NOTE] > New Payment Run Experience > > The content in this article features the new payment run experience. Read more about the [classic payment run](/doc/docs/payment-run-overview) or the [legacy payment run experience.](/doc/docs/legacy-payment-run-overview) The Payment Run provides a list of approved AP invoices and credit memos with an amount remaining. From the Create Payment Run screen, select invoices and credit memos, apply discounts, and create payments, checks, and R365 Payments for a bank account. Learn [more about Payment Runs](/doc/docs/payment-run-overview). --- ## Security To create Payment Runs, users must have the following permission: - Accounts Payable → Payment Runs → Create/Edit Payment Runs **Payment runs full permission list** - Accounts Payable - Payment Runs - View Payment Runs - Export ACH in Payment Runs - Send/Edit R365 Payments - Email ACH Stubs in Payment Runs - Print Checks w/Signature in Payment Runs - Print Checks in Payment Runs - Create/Edit Payment Runs - Create Checks in Payment Runs - Approve Payment Runs - Unapprove Payment Runs - Delete Payment Runs --- ## Navigation Payment runs can be created from the Create button or the Payment Runs page. Existing payment runs can be opened from the Payment Runs page or the AP center ****Navigation Steps - Create Button**** 1. Click **Create** at the top of the screen. 2. Locate and click **Payment run.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GCY55E40.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Navigation Steps - Payment Runs Page**** 1. Open the Accounting app. 2. Expand **Accounts payable.** 3. Click Payment runs. 4. To **create a new** payment run, click **CREATE PAYMENT RUN.** > Users with Payment run approvals enabled will see the Pending section. Users without Payment run approvals will see all payment runs in a grid. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2XYAJXU5.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) --- ## Create a Payment Run *Click steps to expand for additional information and images.* ****Step 1:** Open a new payment run** Click **Create** → Payment Run or **CREATE PAYMENT RUN** on the Payment Runs page. The **Create Payment Run** screen opens as a full-screen dialog. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TM7FDOYP.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) There are two options for step 2: Start from new (2a) or continue working on a Saved payment run (2b). ****Step 2a: Start from New** — select invoice sources and adjust payment details** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-04W9SLAF.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) In the **Details** panel: - Use **Select invoices** **from** to choose one or more legal entities. - Select the **Bank account** that will fund payments in this run. - Select the **Location** that appears on each payment. - Set the **Payment date** - Review the **Next check number,** if applicable, which can be edited manually. The transactions grid remains empty until at least one legal entity is selected in **Select invoices from**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TXSD8ABO.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Step 2b:** **Saved Payment Run**—Load a previously saved payment run.** Use the **Saved payment run** dropdown to load a different existing run's details into the form. This will fill out the Details panel with the selections from the saved payment run. Loading a completed run switches the screen to a read-only View Payment Run mode. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9NLO8UB4.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Step 3:** Filter and review transactions** Apply Filter or Columns options to narrow the list down based on Vendor group, Location reporting categories, and Due date (using the **Is after** / **Is before** range). Additionally, use the **Priority** column to see each invoice's assigned priority (Critical, High, Standard, Low). Filters are set by clicking filter. Then, setting the following three fields: - Field — the attribute being filtered, such as Vendor, Date, Due date, Payment date, etc. - Operator — the comparison type applied to the field, such as contains / does not contain or is / is after / is before, etc. - Value — the specific value used to complete the comparison, such as a specific vendor, an exact date, etc. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GN04DCWB.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) Columns can be dragged and dropped into new positions to customize the grid view. Click a column to change the sort order based on that column. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CC0QE036.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Step 4:** Include invoices in the payment run** - To add or remove individual transactions, click the **include / exclude button**. - To add or remove multiple transactions at once, select the checkbox for each transaction. Then, click include or exclude from the bulk action bar. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-33NHXMHP.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Step 5:** Review discounts and credit memos (optional)** Use the Payment List Preview to review credits and discounts. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8PD78IFP.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) The C/D column on the transactions tab details whether a transaction has a credit or discount. The C/D will appear in red if a discount account needs to be added. In some cases, an invoice may need to be updated. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DKKTB07F.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Step 6:** Review the Payment list preview (optional)** Select the Payment list preview tab to review a vendor-level summary of the payments this run will create. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2VXGL3TF.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) ****Step 7:** Save, submit, or create payments** Use the **Save button** to **Save** the payment run. To save the current run and immediately open a new payment run with the same bank account, legal entity, and location, select **Save & new** from the Save dropdown. Alternatively, use the **menu button** to **Save as copy** (saves the current run as a new copy). Invoices are not carried over to the new run. The Save as copy button is only enabled once it has been saved at least once. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-T41LDSGU.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) Select **Submit** to send the run for approval. > The Workflow tab does not appear until the run is submitted, and only when a workflow is set up. Draft payment runs show only Transactions and Payment list preview. If there are no required approvals beyond the user creating the payment run, **Create Payments** may be available to select. Click to proceed with creating payments. After payments are created, a dialog appears with options to start a new payment run or return to the current run.![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5P6HHFAV.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D) Once payments are created, checks can be printed, ACH or positive pay exported, or the payment summary can be printed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DJTZ2DJW.png?sv=2026-02-06&spr=https&st=2026-11-09T17%3A01%3A27Z&se=2026-11-09T18%3A01%3A27Z&sr=c&sp=r&sig=2pIugxZnV7KSoZnYNyOfa8H5i6TqtdunBzVb%2BjyjEr8%3D)