New Payment Run Experience
The content in this article features the new payment run experience. Read more about the classic payment run or the legacy payment run experience.
The Payment Run provides a list of approved AP invoices and credit memos with an amount remaining. From the Create Payment Run screen, select invoices and credit memos, apply discounts, and create payments, checks, and R365 Payments for a bank account. Learn more about Payment Runs.
Security
To create Payment Runs, users must have the following permission:
Accounts Payable → Payment Runs → Create/Edit Payment Runs
Payment runs full permission list
Accounts Payable
Payment Runs
View Payment Runs
Export ACH in Payment Runs
Send/Edit R365 Payments
Email ACH Stubs in Payment Runs
Print Checks w/Signature in Payment Runs
Print Checks in Payment Runs
Create/Edit Payment Runs
Create Checks in Payment Runs
Approve Payment Runs
Unapprove Payment Runs
Delete Payment Runs
Navigation
Payment runs can be created from the Create button or the Payment Runs page. Existing payment runs can be opened from the Payment Runs page or the AP center
Navigation Steps - Create Button
Click Create at the top of the screen.
Locate and click Payment run.
Navigation Steps - Payment Runs Page
Open the Accounting app.
Expand Accounts payable.
Click Payment runs.
To create a new payment run, click CREATE PAYMENT RUN.
Users with Payment run approvals enabled will see the Pending section. Users without Payment run approvals will see all payment runs in a grid.
Create a Payment Run
Click steps to expand for additional information and images.
Step 1: Open a new payment run
Click Create → Payment Run or CREATE PAYMENT RUN on the Payment Runs page.
The Create Payment Run screen opens as a full-screen dialog.
There are two options for step 2: Start from new (2a) or continue working on a Saved payment run (2b).
Step 2a: Start from New — select invoice sources and adjust payment details
In the Details panel:
Use Select invoices from to choose one or more legal entities.
Select the Bank account that will fund payments in this run.
Select the Location that appears on each payment.
Set the Payment date
Review the Next check number, if applicable, which can be edited manually.
The transactions grid remains empty until at least one legal entity is selected in Select invoices from.
Step 2b: Saved Payment Run—Load a previously saved payment run.
Use the Saved payment run dropdown to load a different existing run's details into the form. This will fill out the Details panel with the selections from the saved payment run. Loading a completed run switches the screen to a read-only View Payment Run mode.
Step 3: Filter and review transactions
Apply Filter or Columns options to narrow the list down based on Vendor group, Location reporting categories, and Due date (using the Is after / Is before range). Additionally, use the Priority column to see each invoice's assigned priority (Critical, High, Standard, Low).
Filters are set by clicking filter. Then, setting the following three fields:
Field — the attribute being filtered, such as Vendor, Date, Due date, Payment date, etc.
Operator — the comparison type applied to the field, such as contains / does not contain or is / is after / is before, etc.
Value — the specific value used to complete the comparison, such as a specific vendor, an exact date, etc.
Columns can be dragged and dropped into new positions to customize the grid view. Click a column to change the sort order based on that column.
Step 4: Include invoices in the payment run
To add or remove individual transactions, click the include / exclude button.
To add or remove multiple transactions at once, select the checkbox for each transaction. Then, click include or exclude from the bulk action bar.
Step 5: Review discounts and credit memos (optional)
Use the Payment List Preview to review credits and discounts.
The C/D column on the transactions tab details whether a transaction has a credit or discount. The C/D will appear in red if a discount account needs to be added. In some cases, an invoice may need to be updated.
Step 6: Review the Payment list preview (optional)
Select the Payment list preview tab to review a vendor-level summary of the payments this run will create.
Step 7: Save, submit, or create payments
Use the menu button to Save or Save as new. Select Submit to send the run for approval.
The Workflow tab does not appear until the run is submitted, and only when a workflow is setup. Draft payment runs show only Transactions and Payment list preview.
If there are no required approvals beyond the user creating the payment run, Create Payments may be available to select. Click to proceed with creating payments.
Once payments are created, checks can be printed, ACH or positive pay exported, or the payment summary can be printed.
