--- title: "Check Printing Setup - UNITED STATES Check Format" slug: "check-printing-setup-united-states-check-format" description: "Set up check printing on blank US check stock in R365: configure MICR encoding, margins, and signature placement." updated: 2026-06-01T14:15:33Z published: 2026-06-01T14:15:33Z canonical: "docs.restaurant365.com/check-printing-setup-united-states-check-format" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Check Printing Setup - UNITED STATES Check Format [![check-print-hard-copy-version](http://restaurant365training.com/wp-content/uploads/2016/08/check-print-hard-copy-version.png)](http://restaurant365training.com/check-printing-setup/check-print-hard-copy-version/) Restaurant365 allows users to print their own checks without relying upon pre-printed check stock. This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key. Blank check stock also offers additional convenience, allowing you to print multiple checks to multiple Vendors in a single payment run. The blank check stock can be used for multiple checkbooks and multiple payment runs all without the need to change the check stock in the printer. Click here for training on how to [Print Checks](/doc/docs/printing-checks). --- ## Check Printing Requirements To be able to print checks in Restaurant365, you need to purchase the following items, and complete the following setup steps. ### Purchase 1. Blank Check Stock - Form 1000 or Check, Stub, Stub from Versacheck - You can order Blank Check Stock from various online retailers or Brick and Mortar office supply stores. Form 1000 can be purchased directly from [Versacheck](http://www.versacheck.com/web/paper.asp), [Amazon](https://www.amazon.com/s/ref=nb_sb_noss_1/156-8496085-7737655?url=search-alias%3Daps&field-keywords=versacheck+1000), or any other Office retailer 2. Double Window Check Envelopes (optional) - Self-Sealing Voucher Check Envelope (3-9/16 H x 8-3/4 W) from Versacheck - If you plan on mailing checks to your Vendors, you may consider purchasing double window check envelopes for easy check mailing - You can order the Self-Sealing Voucher Check Envelope from various online retailers or Brick and Mortar office supply stores. Self-Sealing Voucher Check Envelope can be purchased directly from [Versacheck](http://www.versacheck.com/web/forms-and-envelopes.asp), [Amazon](https://www.amazon.com/s/ref=nb_sb_noss?url=search-alias%3Daps&field-keywords=Self-Sealing+Voucher+Check+Envelope&rh=i%3Aaps%2Ck%3ASelf-Sealing+Voucher+Check+Envelope), [Staples](http://www.staples.com/Self+Sealing+Voucher+Check+Envelope+8+5+8/directory_Self-Sealing%2520Voucher%2520Check%2520Envelope%25208%25205%252F8%2522?), or any other Office retailer 3. MICR (Magnetic Character Ink Recognition) Toner for your MICR-capable printer - Some banks require MICR ink be used when printing checks. As this is not a universal requirement in the digital banking age, it is recommended that you contact your bank to inquire if MICR ink is required - Restaurant365 recommends that if your bank requires the use of MICR ink on issued checks, that your organization purchases a dedicated MICR printer for check printing purposes - Versacheck offers a wide range of [MICR printers](http://www.versacheck.com/web/hpprinters.asp?mnu=p), as well as [MICR toner](http://www.versacheck.com/web/versaink.asp) cartridges for regular printers. Inkcarts also has a wide offering of [MICR toner](http://www.inkcarts.com/micr-toner.html). Additionally these items can be found from various online retailers or Brick and Mortar office supply stores ### Setup 1. Set Where Checks will Print From - Depending on your Organizational Philosophy, you have the option to Print Checks from your legal entity (the Legal Entity that owns the Location that is Paying the Check), or you can Print Checks from the Location itself. This is a Global setting and is not specific to Legal Entities or Locations. It can be set on the System Preferences: Miscellaneous Tab. The Default selection is 'Legal Entity'. Make you decision and update accordingly, making sure to 'Save' on the System Preferences page. When a Billing Address is defined on the selected record, it is used as the From address on printed checks. If no Billing Address is defined, the Shipping Address is used. - ***Legal Entity Example*** ![](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/12043368478/original/diXWW_tonup13mKZ7MzYv1iH8qfYeCN-Qw?1542327898) - ***Location Example*** ![](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/12043368489/original/g1XA-X3jpKNnqH2UpIeYkKahLSiSKLRCQA?1542327916) 2. Set User permissions - Refer to the [Check Printing](/doc/docs/printing-checks) article for more information on which Permissions grant access to [Printing Checks](/doc/docs/printing-checks) 3. Classify your GL Accounts as Bank Accounts - In Restaurant365, Bank Accounts reside in the General Ledger as GL Accounts. To classify a GL account as a Bank Accounts, check the 'Is Bank Account' checkbox on the GL Account Record (as shown below). Click here for more information on [GL Account Records](/doc/docs/gl-account-record). To create a new Bank Account, refer to the [Add a New Bank Account](/doc/docs/adding-a-new-bank-account-or-checkbook) training ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/918a8bb7-9c77-4266-b43d-114fdc28593a.png) 4. Setup each Bank Account - When a GL Account is identified as a Bank Account it can be used to pay AP Payments. Additionally, the GL Account will appear in the Bank Accounts list (in the Banking subsection of the Accounting Module) and will be made available on the Bank Activity and Bank Reconciliation screens. Click here for more information on [Bank Activity](/doc/docs/bank-activity-overview), and [Bank Reconciliation](/doc/docs/bank-reconciliation) - Each Bank Account will likely have unique information on the Bank Account record. Complete each required field on the Bank Account Record to complete your Check Printing Setup. Click here for more information on the [Bank Account record](/doc/docs/bank-account-record) An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed. Access rights granted to users or user roles that dictate what actions they can perform within the system. Financial account used to record specific transactions in the general ledger.