--- title: "Bank Transfer" slug: "bank-transfer" description: "Create a Bank Transfer in R365 to move funds between two bank accounts, including required fields and approval steps." updated: 2026-03-11T14:32:04Z published: 2026-03-11T14:32:04Z canonical: "docs.restaurant365.com/bank-transfer" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Bank Transfer > This article references the [new Bank Transfer](/doc/docs/bank-transfer) which is enabled for all customers. The classic bank transfer is no longer available. > > Learn more about the [Bank Transfer update](/doc/docs/bank-transactions-update-2025). Bank transfers record the transfer of funds between an organization’s [bank accounts](/doc/docs/bank-account-record). > [!WARNING] > Restaurant365 does not directly handle the initiation of fund transfers with the bank. Transfers need to be completed externally and documented in Restaurant365 using this form. --- ## Navigation **Create a New Bank Transfer** 1. Open the **Create** menu. 2. Under **Banking**, click **Transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AFPWUN78.png) **View an Existing Bank Transfer** 1. Open the **Accounting** application. 2. Expand the **Banking** category. 3. Click **Bank Transactions**. 4. Filter the **Transaction Type** column to **Bank Transfers.** (*Optional)* 5. Click the **number** for the desired bank transfer. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z9GYRBTT.png) --- ## Bank Transfer - General Information ### Buttons and Fields ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-40BV5ZT5.png) | | **Button/Field** | **Description** | | --- | --- | --- | | **1** | Status Indicator | Indicates the status of the bank transfer. Status options include: - **Approved:** The bank transfer is complete, has full GL impact, and is available to match to bank activity. - **Unapproved:** The bank transfer is saved but not approved. Unapproved bank transfers do not have full GL impact, and are not available to match to bank activity. - **Voided:** An offsetting transaction has been created to nullify the original bank transfer. Learn more about [voiding a transaction.](/doc/docs/voiding-a-transaction) | | **2** | Save | **Save:** Saves the bank transfer, updates the distribution lines, and remains on the record. Click the arrow to open a menu of the following save options: - **Save and Close:** Saves the bank transfer and closes the record. - **Save and New:** Saves the bank transfer and opens a new bank transfer record. | | **3** | Approve | **Approve:** Approves the bank transfer. Click the arrow to open a menu of the following approve options: - **Approve and New:** Approves the bank transfer and opens a new blank transfer record. - **Approve and Close:** Approves the bank transfer and closes the record. > Approved transactions have full GL impact, are available for matching with bank activity, and cannot be edited unless they are unapproved. Learn more about [approving transactions.](/doc/docs/approve-a-transaction) | | **4** | Menu | Opens a menu of the following options: - **Delete -** Deletes the the bank transfer. - > This action cannot be undone and is not available for approved bank transfers. - [**Void**](/doc/docs/voiding-a-transaction)**:** Creates an offsetting transaction that nullifies the original transaction while retaining a record of both the original transaction and the voiding (or off-setting) transaction. - > This replaces 'Delete' on Approved Bank Transfers and voids the Bank Transfer. Click here for more information on [Voiding](/doc/docs/voiding-a-transaction). - **Email link:** Opens the email link prompt where the the recipient and email details are entered. - **Transaction Summary:** Opens a Transaction Summary for the Bank Transfer, which displays the GL account, location, and legal entity details for the bank transfer. | | **5** | Tab Selector | Switches between the General Information tab and the [Attachments tab](/doc/docs/attachments-tab). | | **Transfer From** | | **6** | Transfer From Account | The bank account funds will be transferred from. | | **7** | Location | The location the funds are being transferred from. | | **Transfer To** | | **8** | Transfer To | The bank account funds will be transferred to. | | **9** | Transfer To Location | The location the funds are being transferred to. | | **Details** | | **10** | Amount | The amount to be transferred. | | **11** | Comment | An optional field that can be used for additional notes or comments regarding the transfer. | | **12** | Date | The date of the bank transfer. | | **13** | Transaction Number | The auto-generated number for the bank transfer. Starting numbers and prefixes can be adjusted on the [Auto-numbering](/doc/docs/autonumbering) page. | | **14** | Collapse/Expand | When expanded, the arrow ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KLT9UDJJ.png)collapses the general information section. When collapsed, the arrow ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AWF76Z67.png)expands the general information section. | | **15** | Distribution | Displays the GL impact for the bank transfer. | ### Columns | **Column** | **Description** | | --- | --- | | Account | The GL Accounts impacted by the bank transfer. | | Debit | The amount debited to the GL account in the row. | | Credit | The amount credited to the GL account in the row. | | Location | The location for the distribution row. | | Legal Entity | The legal entity for the distribution row. | | Comment | The bank transfer comment. | | Bank Reconciliation | Indicates whether the row is included in a reconciliation. If included in a reconciliation, a ‘Reconciled’ is displayed in the column. | --- ## Attachments Tab The attachments tab is used to manage files associated with the bank transfer. From this tab, users can: - Upload documents to a transactions - Delete attachments - [Restore documents to Documents to Process](/doc/docs/restore-document-to-docs-to-process) - > Only documents that originated in Documents to Process can be restored. - Open a split view of the transaction and the uploaded document - [Attach existing documents from Documents to Process to the transaction/record](/doc/docs/attach-document-to-existing-transaction-in-documents-to-process#attach-a-document-from-the-transaction) Learn more about the buttons and fields on the [Attachments tab](/doc/docs/attachments-tab). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RPB0XKD1.png) --- ## Intercompany Entries on Bank Transfers When a bank transfer involves two bank accounts that are owned by different legal entities, Restaurant 365 automatically creates corresponding **due to** and **due from** entries. Once the transfer is saved or approved, the **Distribution Table** displays these entries. ### Non-Intercompany Bank Transfer - Debit: Transfer To (cash account) - Credit: Transfer From (cash account) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZW4F4BUZ.png) ### Intercompany Bank Transfer Location 1 (Legal Entity 1) is transferring funds to Location 2 (Legal Entity 2) - Debit: Transfer To (cash account held by Legal Entity 2) - Credit: Transfer From (cash account held by Legal Entity 1) - Debit: Due From Legal Entity ‘B’ (asset in Legal Entity 1) - Credit: Due To Legal Entity ‘A’ (liability in Legal Entity 2) The Intercompany Bank Transfer uses the due from and due to accounts set in the [legal entity record](/doc/docs/legal-entity-record). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R2MIFHWF.png) ## Related - [Void a Transaction](/voiding-a-transaction.md) - [Approve a Transaction](/approve-a-transaction.md) - [Unapprove a Transaction](/unapprove-a-transaction.md) - [Unapprove Button Disappeared](/unapprove-button-disappeared.md) - [Intercompany Transactions](/intercompany-transactions.md)