--- title: "Bank Expense" slug: "bank-expense" description: "Bank Expense form records non-vendor payments directly from a bank account with GL coding and approval workflow." updated: 2026-05-27T20:45:14Z published: 2026-05-27T20:45:14Z canonical: "docs.restaurant365.com/bank-expense" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Bank Expense The Bank Withdrawal or Bank Expense form is used to create payments to non-vendors and record withdrawals directly from the connected [Bank Account](/doc/docs/bank-account-record). No AP Invoice, AP Credit Memo, or Vendor record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts. Bank Expenses are one of the several ways to create printable checks using Restaurant365. [Learn more about Printing Checks](/doc/docs/printing-checks). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/35bdb279-9259-467a-b9d9-115b3b958652.png) --- ## Navigation ****Create a Bank Withdrawal**** 1. Open the **Create Menu**. 2. Under **Banking**, select **Withdrawal**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HZ3H2AJ6.png) ****View an Existing Withdrawal**** 1. Open the **Accounting application**. 2. Expand the **Banking** category. 3. Click **Bank Transactions**. 4. Click the **number** for the desired bank withdrawal. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MPZ1JKIZ.png) --- ## Bank Expense Buttons and Fields ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZL9LGQD5.png) | | Field/Button | Description | | --- | --- | --- | | **1** | Checking Account | The bank account that will be the source of the funds for the expense. | | **2** | Number | Represents the number assigned to the bank expense. This field will auto-populate based on the following conditions: - If a [Bank Account](/doc/docs/bank-account-record) is selected, the field uses the next available check number for the selected account. - If no check number is assigned to the bank account, the bank expense [auto-number](/doc/docs/autonumbering) is used. - If neither a check number nor an auto-number is available, the field remains blank and requires manual entry. > [!NOTE] > Note About Manual Number Override > > This field supports alphanumeric text and can be manually overridden if needed. > [!NOTE] > Note About Bank Activity Auto-Numbering > > Bank expenses created from the **Add** function in [bank activity](/doc/docs/bank-activity-page) will use the bank expense [auto number](/doc/docs/autonumbering). | | **3** | Vendor | The [vendor](/doc/docs/vendor-record) connected with this expense. | | **4** | Paid To | Enter the payment recipient's name as it will be printed on the check. | | **5** | Location | Select the location the payment will originate from. The user's default location loads when the Bank Expense form opens, but can be adjusted as needed. When a **Billing Address** is defined on the selected Location or Legal Entity record, it is used as the **From address on printed checks.** If **no** Billing Address is defined, the Shipping Address is used. The record used is determined by the Print Checks From setting in System Preferences. | | **6** | Check Memo | Enter a Check Memo line as it will appear on the printed check. | | **7** | Address | Enter the address of the Paid To value. The value in the Address field will appear on the printed check. Click **Change Address** to open the Change Address prompt where the address can be entered and saved. | | **8** | Amount | Enter the total amount of the payment. The **Unassigned Amount** warning will appear as no Expense Accounts have been assigned yet. | | **9** | Amount Text | The Amount Text as it will appear on the printed check. This is generated upon entering a value in the **Amount** field. | | **10** | Date | Confirm the correct date is entered in the **Date** field. | --- ## Bank Expense Details Tab ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZJQHFZC3.png) | | Field/Button | Description | | --- | --- | --- | | **1** | Bank Account Balance | Displays the Bank Account Balance once a **Checking Account** has been selected in the Bank Expense Header. | | **2** | Line Account Selector | Select the GL Account where the expense will be allocated. | | **3** | Line Amount | Enter the line item amount for the selected GL Account. | | **4** | Line Comment | Enter a line item comment (optional). | | **5** | Line Location Selector | Select the line item location. Defaults to the location set in the Bank Expense Header. | | **6** | Add / Clear Buttons | Click **Add** to add the line item to the Details pane. Click **Clear** to clear fields. | | **7** | Upload File Button | Click **Upload File** to open an Attachment prompt where a file can be uploaded and saved with the Bank Expense. | --- ## Bank Expense Actions ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LAZA66JZ.png) | | Field/Button | Description | | --- | --- | --- | | **1** | Delete | Deletes the saved Bank Expense. | | **2** | Memorize | Creates a memorized transaction using the Bank Expense as a template. | | **3** | Print Check | Generates a PDF check using the Print Check prompt. > [!NOTE] > Note About Check Number Priority > > When printing checks for GL Accounts that have a Bank Account Number tied to it, the system will use the Next Bank Account number on the check over the Next Bank Expense number. > [!NOTE] > Note About Billing Address vs Shipping Address > > When a **Billing Address** is defined on the selected Location or Legal Entity record, it is used as the **From address on printed checks.** If **no** Billing Address is defined, the Shipping Address is used. The record used is determined by the Print Checks From setting in System Preferences. | | **4** | Print Check with Signature | This option will appear for users with **Print Check Signature**. Print the check with the Signature uploaded to the [Bank Account Record](/doc/docs/bank-account-record). > [!NOTE] > Note About Check Number Priority > > When printing checks for GL Accounts that have a Bank Account Number tied to it, the system will use the Next Bank Account number on the check over the Next Bank Expense number. | | **5** | Email Link | Sends an email with a link from the Bank Expense using Restaurant365. [User Email Settings](/doc/docs/user-records-email-settings-tab) must be configured in order to use this feature. | | **6** | Void | Void replaces **Delete** on approved bank withdrawals. Voids the Bank Withdrawal. [Learn more about voiding a transaction](/doc/docs/voiding-a-transaction). | | **7** | Transaction Summary | Run a Transaction Summary Report for the Bank Withdrawal. |