---
title: "Create an AP Payment from Bank Activity"
slug: "bank-activity-create-ap-payment-from-bank-activity"
description: "Create an AP Payment directly from Bank Activity for withdrawals already made outside R365, matching to open invoices."
updated: 2025-11-19T21:25:22Z
published: 2025-11-19T21:25:22Z
canonical: "docs.restaurant365.com/bank-activity-create-ap-payment-from-bank-activity"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create an AP Payment from Bank Activity

> This article references the [New Bank Activity Experience](/doc/docs/bank-activity-overview) which is being enabled for all customers through January 2026.
> 
> Learn more about the [Bank Activity update](/doc/docs/bank-activity-update-2025).
> 
> See [Legacy Bank Activity documentation](/doc/docs/legacy-bank-activity-1)

AP Payments can be created from [Bank Activity](/doc/docs/bank-activity-overview) to record an [AP paymen](/doc/docs/ap-payment-record)t that was already made outside of R365 or drafted from a bank account.

---

## Security

Users must have the following permissions to create an AP Payment from Bank Activity:

- Banking → Bank Activity → Process Bank Activity
- Accounts Payable → AP Payments → Create Manual AP Payments
- Accounts Payable → AP Payments → Approve AP Payments

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Create an AP Payment from Bank Activity

To create an AP payment from bank activity, follow these steps:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [**Bank Activity page**](/doc/docs/bank-activity-page).**

A) Open the **Accounting** application**.** B) Expand the **Banking** category. C) Select **Bank Activity**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q7ZD6W3U.png)

****2)** Select the desired **Bank account**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-P76O5KRV.png)

The view defaults to the Unmatched view and previously imported bank activity for the selected bank account will appear.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0X5R1KUD.png)

****3)** Click the **Add dropdown** then select **Create AP payment**.**

The AP Payment button is **only** available for bank activity with a ‘withdrawal’ type.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9BA88EM5.png)

****4)** Select a **Vendor**.**

If the vendor was selected on the [Bank Activity page](/doc/docs/bank-activity-page), it will be auto-filled in the AP payment.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GMW332JI.png)

****5)** Select the **Location.****

If a default location is assigned to the checking account, it will be auto-filled in the [Bank Activity page](/doc/docs/bank-activity-page) and AP payment.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JSESBQUX.png)

****6)** Update the **AP Payment details** as needed. *(Optional)***

> The following fields are automatically completed using the information from bank activity:
> 
> - Checking Account
> - Amount
> - Date
> - Comment (if available)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9KXFEZB5.png)

****7)** In the **apply column,** select the **invoice(s)** to apply the payment to.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3JP2OT5U.png)

The amount remaining appears above the apply table. When the payment has been fully applied, the amount remaining updates to 0.00 and displays a green checkbox.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GNXFT7YW.png)

****8)** Click **Create Payment.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EED0OM7Q.png)