--- title: "Balance Sheet" slug: "balance-sheet" description: "View assets, liabilities, and equity balances as of a selected date for one or more legal entities with multi-entity support." updated: 2025-08-27T22:30:07Z published: 2025-08-27T22:30:07Z canonical: "docs.restaurant365.com/balance-sheet" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Balance Sheet The Balance Sheet displays a company’s financial position by presenting account balances according to the Fiscal Calendar structure. Users can select from the report type options to compare balance sheet details for a specific time frame, location, legal entity, or period. Retained earnings are included based on net profit for the selected date to provide a clearer view of financial position. The report types provide a more detailed view of balances by displaying data by period, legal entity, location and other criteria. Available report types include: - [YTD (Year To Date)](/docs/balance-sheet#ytd-year-to-date) - [Legal Entity Side by Side](/docs/balance-sheet#legal-entity-side-by-side) - [Location Side by Side](/docs/balance-sheet#location-side-by-side) - [YTD Periods Side by Side](/docs/balance-sheet#ytd-periods-side-by-side) - [Trailing 12 Period Side by Side](/docs/balance-sheet#trailing-12-period-side-by-side) --- ## Navigation The My Reports search bar can be used to search R365's entire catalog of reports. 1. Open the **Reports** app. 2. Navigate to **My Reports**. 3. Enter all or part of the report name in the **search bar**. 4. The **Results** tab will open with the list of search results. 5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report. ![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png) --- ## Report Parameters ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1DWJRHMA.png) | Parameter | Description | | --- | --- | | Report Type | The organization of the Balance Sheet. Report types include: - [YTD (Year To Date)](/docs/balance-sheet#ytd-year-to-date) - [Legal Entity Side by Side](/docs/balance-sheet#legal-entity-side-by-side) - [Location Side by Side](/docs/balance-sheet#location-side-by-side) - [YTD Periods Side by Side](/docs/balance-sheet#ytd-periods-side-by-side) - [Trailing 12 Period Side by Side](/docs/balance-sheet#trailing-12-period-side-by-side) | | Filter By | Filter options for the report: - Location - Legal Entity - [Location Group](/doc/docs/location-groups-overview) - [Location Reporting Category](/doc/docs/location-reporting-categories) | | Filter | A list of filter options determined by the 'Filter By' category selected. | | As Of | The date the balances are labeled as of. | | Detail Level | **Detail -** breaks down Parent accounts into their specified child accounts (ex. Inventory (P) --> Food (C), Produce (C), Dairy (C), ect.) **Summary**- includes all child Accounts in one parent account total amount. | | Account View | **Name** -alphabetically organizes GL accounts. **Number Then Name** - includes the GL account number and organizes by GL Account number. | | Hide $0 Balances | **No -** Displays all accounts - including GL accounts that have a balance of zero. **Yes** - Hides all GL accounts that have a balance of zero. **Yes Show $0 Parents** - Displays parent accounts with a balance of zero, but hides all other GL accounts that have a balance of zero. | | Rounding | **No Rounding** - Include decimal values. **Whole Numbers** - Rounds decimal values to the nearest whole number. | | Show Unapproved | **No -** Excludes unapproved transactions from the report results. **Yes -** Includes unapproved transactions in report results. | | View Options | This section provides options to select, save, edit, or delete a [report view](https://docs.restaurant365.com/docs/report-views). | | Run | Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report. | --- ## Report Types Report columns vary depending on the Report Type that is selected in the report parameters. ### YTD (Year to Date) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RGU1WXQZ.png) | Column | Description | | --- | --- | | GL Type/GL Account | A list of GL Types and GL accounts with the following GL Types: - Assets - Liabilities - Equity > [!NOTE] > The GL accounts displayed are determined by the options selected for ‘Detail’ and ‘Hide $0 Balances’ in the report parameters. | | YTD | The year to date balances of each Parent and Child Account | ### Legal Entity Side by Side ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AYQ1WN8J.png) | Column | Description | | --- | --- | | GL Type/GL Account | A list of GL Types and GL accounts with the following GL Types: - Assets - Liabilities - Equity > [!NOTE] > The GL accounts displayed are determined by the options selected for ‘Detail’ and ‘Hide $0 Balances’ in the report parameters. | | Legal Entity Columns | The legal entities selected in the report parameters and the total balances for each GL Account. | ### Location Side by Side ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5MVAAFG2.png) | Column | Description | | --- | --- | | GL Type/GL Account | A list of GL Types and GL accounts with the following GL Types: - Assets - Liabilities - Equity > [!NOTE] > The GL accounts displayed are determined by the options selected for ‘Detail’ and ‘Hide $0 Balances’ in the report parameters. | | Location Columns | The locations selected in the report parameters and the total balances for each GL Account. | ### YTD Periods Side by Side ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8QEHXL9Z.png) | Column | Description | | --- | --- | | GL Type/GL Account | A list of GL Types and GL accounts with the following GL Types: - Assets - Liabilities - Equity > [!NOTE] > The GL accounts displayed are determined by the options selected for ‘Detail’ and ‘Hide $0 Balances’ in the report parameters. | | Period Columns | The periods as of the selected date range in the report parameters and the total balances for each GL Account. | ### Trailing 12 Period Side by Side ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JYU2JZDO.png) | Column | Description | | --- | --- | | GL Type/GL Account | A list of GL Types and GL accounts with the following GL Types: - Assets - Liabilities - Equity > [!NOTE] > The GL accounts displayed are determined by the options selected for ‘Detail’ and ‘Hide $0 Balances’ in the report parameters. | | Location Columns | The twelve periods that follow the selected date range and their amounts side-by-side. | --- ## Email, Export, or Print the Report This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)