---
title: "Troubleshoot an Out of Balance Balance Sheet"
slug: "balance-sheet-out-of-balance"
description: "Isolate when a Balance Sheet went out of balance by working backward in 6-month, monthly, then daily increments."
updated: 2025-06-26T19:31:41Z
published: 2025-06-26T19:31:41Z
canonical: "docs.restaurant365.com/balance-sheet-out-of-balance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Troubleshoot an Out of Balance Balance Sheet

When the [Balance Sheet](/doc/docs/balance-sheet) is out of balance, it can be challenging to figure out the initial point when this may have occurred. This article reviews one way to help decipher when and what caused the Balance Sheet to be out of balance.

*Click steps to expand for additional information and images.*

****Step 1:** Work backwards from today's date in increments.**

Enter today's date into the [Balance Sheet Report Parameters](/doc/docs/balance-sheet) and run the report to see if the Balance Sheet is still out of balance. If so, adjust the date to 6 months prior to today's date and run the report. Continue this process until the report displays a balanced entry.

> *Example:*
> 
> 01/17/2022 - Today's date - Out of balance
> 
> 06/17/2021 - Out of balance
> 
> 01/17/2021 - Out of balance
> 
> **06/17/2020 - Out of balance**
> 
> **01/17/2020 - In balance**

Once the in-balance date is found, continue by entering in dates that are in one month increments between the in-balance and out-of-balance dates.

> *Example:*
> 
> 5/17/2020 - Out of balance
> 
> **4/17/2020 - Out of balance**
> 
> **3/17/2020 - In balance**

Now that the month has been narrowed down, continue entering in dates that are in one week increments between the in-balance and out-of-balance dates. After finding the right week, continue once more by entering in dates that are in one day increments until you find the exact date.

> Example: Start of an out-of-balance Balance Sheet = **3/23/2020**

****Step 2**: Review the Balance Sheet for the out-of-balance start day.**

Run the [Balance Sheet](/doc/docs/balance-sheet) for the out-of-balance start date and review the account(s) to see any inconsistencies.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O3PWTT8V.png)

****Step 3:** Filter for the date and/or amount in the All Transactions grid.**

1. Open the **Accounting** app.
2. Under Transactions, click **All Transactions**.
3. Apply necessary filters to the All Transactions grid based on discoveries while reviewing the Balance Sheet. It is recommended to start by filtering by the **date**.
4. If needed, filter by the **amount** in question.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-C2OMFY1Z.png)

****Step 4:** Identify and review the incorrect transaction(s).**

When you discover the discrepancies from the All Transactions grid, open the record and review the details to find the erroneous entry. Make edits accordingly.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ILB2BQUC.png)